This page summarizes all the action items identified and necessary to carry out a successful ATLAS II event.
Column explanation and use:
- Action#: Shows the main identifier for the action item. It does not necessarily represents order of precedence. The identifier links to corresponding action item detail history page. Please use the format "XXX" for easy reading and consistency.
- Description: Brief description of the action item. Make sure that this description is included in the corresponding action item detail history page.
- Lead: Indicates who is leading the coordination of the action item work. Use the "@" macro to notify the corresponding leader.
- Open: Indicates the date when the action item was opened. Please use the format "dd/mm/yy)" for easy reading and consistency. Make sure that this date is included in the corresponding action item detail history page. Enter the latest status report on top (i.e. in descending order).
- Due: Indicates when the action item is due. Please use the format "dd/mm/yy" for easy reading and consistency
- Status: Indicates the state of the action item (see Legend). If status is Completed, indicate it in the Latest Report column and update the "Closed" date box in the corresponding action item detail history page. Move the Completed action item to the "Completed Action Items" table in its corresponding slot.
- Latest Report: Brief report on latest action taken. It should include a link to the wiki page where the action item was discussed and updated. Please use the format "(dd/mm/yy): Updated report information. [Reference page] " for easy reading and consistency. Make sure that this report is also included in the corresponding action item detail history page. Use the "@" macro at the end of the current report to notify the corresponding leader(s).
Legend:
- Lead: AOC=ATLASII Organizing Committee, TBD=To Be Determined
- Status to use: Unstarted, Started, Completed
Active Action Items
| Action# | Description | Lead | Open | Due | Status | Latest Report |
|---|---|---|---|---|---|---|
| GENERAL | ||||||
| 029 | Populate the information in the ATLAS II Participants Wiki page | Carlos Reyes | 02/03/14 | 14/03/14 | Started | (15/05/14): ATLAS II Participants (https://community.icann.org/x/pBPRAg) wiki page is current. Thematic group details to be added. [Chat] [Recording] [Reference Meeting Page] |
| 035 | New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received | Carlos Reyes | 17/04/14 | 07/05/14 | Started | (15/05/14): Thematic Working Group abstracts and discussion questions have been completed. New thematic working group survey has been created. ATLAS II Events Working Group is reviewing. [Chat] [Recording] [Reference Meeting Page] |
| 041 | Coordinate an ATLAS II Thematic Working Group coordination call to take place before end of May 2014 | Gisella Gruber | 15/05/14 | 22/05/14 | Started | (15/05/14): Opened today. [Chat] [Recording] [Reference Meeting Page] |
| SURVEY | ||||||
| EVENTS | ||||||
| 013 | Coordinate Fayre of Opportunities Event | Glenn McKnight | 12/01/14 | 27/03/14 | Started | (15/05/14): Everything is still outstanding. Fayre room assignment and layout is still during discussion. [Chat] [Recording:18:00] [Reference Meeting Page] |
| 014 | Coordinate the ATLAS II Mentoring Program | Fatima Cambronero | 13/01/14 | 27/03/14 | Started | (15/05/14): No report given. [Chat] [Recording:1:10:00] [Reference Meeting Page] |
| 022 | Coordinate the ATLAS II Event Agenda | Tijani Ben Jemaa | 18/02/14 | 27/03/14 | Started | (15/05/14): Schedule was reviewed and fine tuned. Multi-stakeholder slot on Monday will be given to Holly Raiche and Carlton Samuels to fully coordinate. Wolf Ludwig volunteer to coordinate the Thematic Sessions event and its individual agendas. [Chat] [Recording:45:00] [Reference Meeting Page] |
| 037 | Cancel the Multi-stakeholder Roundtable meeting on Monday - 23/06/14 | Heidi Ullrich | 15/05/14 | 22/05/14 | Started | (15/05/14): Opened today. [Chat] [Recording] [Reference Meeting Page] |
| 038 | Holly Raiche & Carlton Samuels are to organize a 90 min session on Privacy/Proxy and EWG issues on Monday 23/06/14 with the agreement they take full responsibility for the organization of the session. | Heidi Ullrich | 15/05/14 | 22/05/14 | Started | (15/05/14): Opened today. [Chat] [Recording] [Reference Meeting Page] |
| 039 | Develop draft agendas for the plenary groups based on Tijani Ben Jemaa's descriptions. | Heidi Ullrich | 15/05/14 | 22/05/14 | Started | (15/05/14): Opened today. [Chat] [Recording] [Reference Meeting Page] |
| 040 | Develop draft agendas for the Thematic Groups, including using abstracts and questions produced by the TG SMEs | 15/05/14 | 22/05/14 | Started | (15/05/14): Opened today. [Chat] [Recording] [Reference Meeting Page] | |
| 042 | Coordinate the ATLAS II Thematic Sessions Event | Wolf Ludwig | 15/05/14 | 15/06/14 | Started | (15/05/14): Opened today. [Chat] [Recording:45:00] [Reference Meeting Page] |
| 043 | Define SO/AC chair's function during the ATLAS II events | Tijani Ben Jemaa | 15/05/15 | 22/05/14 | Started | (15/05/14): Opened today. Are they being invited to: speak, listen, network, debate in a panel format, etc? [Chat] [Recording:1:03:00] [Reference Meeting Page] |
| SPONSORS | ||||||
| 015 | Sponsorship updates | 13/01/14 | 31/03/14 | Started | (02/05/14): Please check transcript for particular details. [Chat] [Transcript - Pg.34-36] [Reference Meeting Page] (30/04/14): Update sent to Mailing List. Some Sponsors secured but with continues to look for more. [ message ]. | |
| LOGISTICS | ||||||
| 031 | Update on room assignments for ATLAS summit events as follows: ATLAS II plenary, thematic sessions and Fayre of Opportunities | Heidi Ullrich | 15/03/14 | 01/04/14 | Started | (02/05/14): The Windsor Suite (divided in two) and three break-out rooms for Thematics Sessions. Fayre still to be held in Windsor with tables in a U shape arrangement in the middle. Heidi to check again to see if we can get the GAC room or just a bigger room for the Fayre.[Chat] [Transcript - Pg.4-9] [Reference Meeting Page] |
| PUBLIC RELATIONS | ||||||
| 016 | Coordinate the ATLAS II Communications Working Group | 13/01/14 | 27/03/14 | Started | (02/05/14):The ATLAS II website is moving along. We're going to be having a call with the developers of that, from the Communications Working Group this next week with ICANN IT staff, so we can move that forward. Newsletter scheduled to go out during this coming weekend, i.e. 3/4 may 2014. [Chat] [Transcript - Pg. 28-33] [Reference Meeting Page] | |
| 025 | Coordinate the ATLAS II Public Relations Sub-Working Group | Murray McKercher | 20/02/14 | 27/03/14 | Started | (02/054/14):Nothing to report. [Chat] [Transcript - Pg. 33] [Reference Meeting Page] |
| 036 | Distribute ATLAS II promotional video to ATLAS II participant list | Heidi Ullrich | 17/04/14 | 05/05/14 | Started | (02/054/14): Not discussed during the meeting. [Chat] [Transcript] [Reference Meeting Page] |
| ROI | ||||||
| 024 | Coordinate the ATLAS II ROI Sub-Group | Cheryl Langdon-Orr | 18/02/14 | 31/01/15 | Started | (15/05/14): Following up from request(s) for base line data reported at our last call Cheryl Langdon-Orr and relevant At-Large Staff to further clarify what is required when it is required and how it can be collected - Ongoing AI progress is satisfactory and tracking to meet planned milestones. Carlos Reyes is also following up on some specific data collection options for use at the London Meeting, with ICANN IT staff, this will effect the ability to have ATLAS II participants manage the attendance recording at key ATLAS II activities individually progress on this will be reported upon shortly. |
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Completed Action Items
| Action# | Description | Lead | Open | Due | Status | Latest Report |
|---|---|---|---|---|---|---|
| GENERAL | ||||||
| 002 | Follow up with Meetings Team | Heidi Ullrich | 05/12/13 | 18/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] |
| 005 | ATLAS II Overarching-theme, Public Relations (PR) Message and strategic goals | Eduardo Diaz | 16/12/13 | 19/12/13 | Completed | (23/01/14): Reached consensus on the following PR msg suggested by Duncan Burns: "The At-Large community in ICANN is the voice of the end-user around the world into the policies that govern the Domain Name System" and the rest of the following strategic goals: (3) "Strengthen At-Large as a reservoir for civil society allies pursuing like-minded goals in terms of public interest", (4) "Make At-Large broader, inclusive and stronger (like one ALS per country)" , (5) "Improve inclusiveness and participation of existing and new member ALSs", (6) "Bridge knowledge gaps between At-Large insiders and the broader membership and RALO organizations", (7) "Exchange of members / ALSs experience and strengthen of bottom-up approach", (8) "Better understand concerns, ideas, working areas and expectations of our members", (9) "Help the At-Large community to learn more about ICANN’s work, functioning and current issues" [Transcript: Page 23 Reference Page] |
| 030 | Reminder for survey regarding thematic sessions and result updates | Carlos Reyes | 15/03/14 | 27/03/14 | Completed | (17/04/14): New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received. COMPLETED. [Chat] [Transcript - Pg.2] [Reference Meeting Page] |
| 032 | Send a note to all RALOs suggesting to add a quick ATLAS II status update in their monthly meetings. | Carlos Reyes | 26/03/14 | 25/04/14 | Completed | (02/05/14): We’ll continue to do leading up to the event in June. [Chat] [Transcript - Pg.2] [Reference Meeting Page] - COMPLETED |
| SURVEY | ||||||
| EVENTS | ||||||
| 003 | Note to Meeting Staff regarding room allocation. | 06/12/13 | 19/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] | |
| 012 | Ensure ATLAS II Working Group to incorporate global Internet governance issues as planning continues | Eduardo Diaz | 20/11/13 | 10/01/14 | Completed | (10/01/14): Completed. Events sub-group has incorporated this as part of the events agenda (draft agenda @ 7/1/14). [Reference page] |
| 023 | Survey to help with the formation of the ATLAS II 5 thematic break out sessions | Carlos Reyes | 18/02/14 | 21/02/14 | Completed | (06/03/14): COMPLETE. Just over half of the ALSes participating in ATLAS II completed the survey. The survey will remain open to assist with the creation of Thematic Groups. [Chat] [Reference Meeting Page] |
| SPONSORS | ||||||
|
| |||||
| LOGISTICS | ||||||
| 001 | Mailing list for participating ALSs | 20/11/13 | 31/12/13 | Completed | (23/01/14): Completed. [Transcript: Page 2 Reference page] Matt Ashtiani | |
| 006 | Finalize list of ALS travelers by 31 January 2014 | Carlos Reyes | 20/11/13 | 31/01/14 | Completed | (06/02/14): The database is done. There are a total of 151 individual RALOs participating in the event: 23 from AFRALO, 30 from APRALO, 28 from EURALO, 37 from LACRALO, and 22 from NARALO, plus the full ALAC and its liaisons. Total will be approximately 176 participants. [Transcript Pages 3-7] [Reference Meeting Page] |
| 007 | Provide Tijani Ben Jemaa with list of rooms and their availabilities for ATLAS II by 2 December | Carlos Reyes | 20/11/13 | 02/12/13 | Completed | (09/01/14): TB and HU have been in touch with Meetings Team regarding room availability. Everything is on track. [Reference page] |
| 008 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants. | Heidi Ullrich | 20/11/13 | TBD | Completed | (19/12/13): Consolidated into AI 009. [Reference page] |
| 009 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants and ensure that the list of approved travelers is sent to the Foreign Office for distribution to the UK Embassies and UK Consulates around the world | Heidi Ullrich | 20/11/13 | 31/01/14 | Completed | (15/05/14): Visas need to be in minimum 15 calendars day before arrival. No need to send list to embassies according to a foreign office contact. They are aware of the ICANN meeting. Hear recording for more details. [Chat] [Recording] [Reference Meeting Page] COMPLETED |
| 021 | MILESTONE: Provide list of all ATLAS II ALS travelers to Constituency Travel | Carlos Reyes | 13/02/14 | 13/02/14 | Completed | (06/03/14): COMPLETE. The ATLAS II ALS Participants database was provided to Constituency Travel on 20 February 2014. [Chat] [Reference Meeting Page] |
| PUBLIC RELATIONS | ||||||
| 010 | Ensure that an ICANN Staff Public Relations Working Group for ATLAS II is established with Duncan Burns | Heidi Ullrich | 20/11/13 | 09/01/14 | Completed | (09/01/14): Duncan Burns has joined the ATLAS II PR mailing list. [Reference page] |
| 011 | Ensure that the ATLAS II Public Relations Sub-Working Group convenes and discusses expected achievements and have a joint meeting with ICANN Staff Public Relations Working Group | Heidi Ullrich | 20/11/13 | 31/01/14 | Completed | (20/02/14): This item will be taken by the ATLAS II PR Sub-working group. Completed. [Transcript page 12] [Reference Meeting Page] |
| 017 | Develop outreaching ATLAS II strategic goals | Murray McKercher | 06/02/14 | 27/03/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] |
| 018 | Welcome Message to participant ALSs | Olivier Crepin-Leblond | 30/01/14 | 31/01/14 | Completed | (06/02/14): Messages was sent 08/0214 [Message] [Reference Meeting Page] |
| 019 | Define ATLAS II likely impact and call to action | Murray McKercher | 30/01/14 | 27/03/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] |
| 020 | Coordinate and maintain an ATLAS II Web Page | Maricarmen Sequera | 30/01/14 | 27/03/14 | Completed | (06/02/14): This group is being merged with the Newsletter Working Group Action Item 016. The Newsletter WG name will be changed to ATLAS II Communications Working Group. [Transc[Transcript pages 11-15]ipt pages 7-10] [Reference Meeting Page] |
| 026 | Coordinate having a special lanyard or a special sticker at the bottom of the name tags to identify ATLAS II participants | Heidi Ullrich | 20/02/14 | 31/03/14 | Completed | (17/04/14): Meeting staff confirmed that they will provide the special sticker as posted in the WIKI. The ATLAS II PR WG will make the final selection on the proposed lanyard currently posted in the WIKI. COMPLETED [Chat] [Transcript - Pg.5] [Reference Meeting Page] |
| 027 | Propose a design for the special lanyard or a special sticker at the bottom of the name tag that will be used to identify ATLAS II participants. (see AI 026 also) | Carlos Aguirre Natalia Enciso Maricarmen Sequera | 20/02/14 | 31/03/14 | Completed | (17/03/14): This item is being merged into action item #26 [Chat] [Transcript - Pg.13] [Reference Meeting Page] |
| 028 | Prepare a "wish-list" of items to give a way (memorabilia) for the ATLAS II Participants | 20/02/14 | 31/03/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] | |
| 033 | Explore possible use of RFID/QR Codes tags as part of the participant badges | Murray McKercher | 26/03/14 | 15/05/14 | Completed | (17/04/14): Group agreed to use QR codes. PR WG to decide on final design and suggest how it can be used during the event. [Chat] [Transcript - Pg. 17-24] [Reference Meeting Page] |
| 034 | Select a hashtag for the ATLAS II event | Murray McKercher | 17/03/14 | 30/04/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] |
| ROI | ||||||
| 004 | Generate a feedback form in conjunction with the ROI Sub-group to capture summit feedback from attending ALSes | Wolf Ludwig/Cheryl Langdon-Orr | 19/12/13 | 12/02/14 | Completed | (06/03/14): Feedback form submitted. Need to be updated before London. This action item will be updated as part of AI 024. |
