This page summarizes all the action items identified and necessary to carry out a successful ATLAS II event.
Column explanation and use:
- Action#: Shows the main identifier for the action item. It does not necessarily represents order of precedence. The identifier links to corresponding action item detail history page. Please use the format "XXX" for easy reading and consistency.
- Description: Brief description of the action item. Make sure that this description is included in the corresponding action item detail history page.
- Lead: Indicates who is leading the coordination of the action item work. Use the "@" macro to notify the corresponding leader.
- Open: Indicates the date when the action item was opened. Please use the format "dd/mm/yy)" for easy reading and consistency. Make sure that this date is included in the corresponding action item detail history page. Enter the latest status report on top (i.e. in descending order).
- Due: Indicates when the action item is due. Please use the format "dd/mm/yy" for easy reading and consistency
- Status: Indicates the state of the action item (see Legend). If status is Completed, indicate it in the Latest Report column and update the "Closed" date box in the corresponding action item detail history page. Move the Completed action item to the "Completed Action Items" table in its corresponding slot.
- Latest Report: Brief report on latest action taken. It should include a link to the wiki page where the action item was discussed and updated. Please use the format "(dd/mm/yy): Updated report information. [Reference page] " for easy reading and consistency. Make sure that this report is also included in the corresponding action item detail history page. Use the "@" macro at the end of the current report to notify the corresponding leader(s).
Legend:
- Lead: AOC=ATLASII Organizing Committee, TBD=To Be Determined
- Status to use: Unstarted, Started, Completed
Active Action Items
| Action# | Description | Lead | Open | Due | Status | Latest Report |
|---|---|---|---|---|---|---|
| GENERAL | ||||||
| 029 | Populate the information in the ATLAS II Participants Wiki page | Carlos Reyes | 02/03/14 | 14/03/14 | Unstarted | (02/03/14): Opened today. |
| SURVEY | ||||||
| EVENTS | ||||||
| 013 | Coordinate Faire of Opportunities Event | Glenn McKnight | 12/01/14 | 27/03/14 | Started | (20/02/14): Nothing to report. [Transcript Page: 12] [Reference Meeting Page] |
| 014 | Coordinate the ATLAS II Mentoring Program | Fatima Cambronero | 13/01/14 | 27/03/14 | Started | (20/02/14): Nothing to report. [Transcript Page: 19] [Reference Meeting Page] |
| 022 | Coordinate the ATLAS II Event Agenda | Tijani Ben Jemaa | 18/02/14 | 27/03/14 | Started | (20/02/14): Nothing to report. [Transcript Page: 19] [Reference Meeting Page] |
| 023 | Survey to help with the formation of the ATLAS II 5 thematic break out sessions | Carlos Reyes | 18/02/14 | 21/02/14 | Started | (20/02/14): From the transcript record: "...55 respondents and the results are pretty mixed right now. There are two groups that are pretty much tied in terms of interest, and then three thematic groups that are more or less ranked in preferential order thereafter." [Transcript Page: 7-10] [Reference Meeting Page] |
| SPONSORS | ||||||
| 015 | Sponsorship updates | 13/01/14 | 31/03/14 | Started | (20/02/14): Proposals have been sent to Microsoft, Facebook, Public Internet Registry (PIR), Afilias, and to Google. In the pipe, Walt Disney and ISOC. [Transcript Page:22] [Reference Meeting Page] | |
| LOGISTICS | ||||||
| 009 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants and ensure that the list of approved travelers is sent to the Foreign Office for distribution to the UK Embassies and UK Consulates around the world | Heidi Ullrich | 20/11/13 | 31/01/14 | Started | (20/02/14): Link to the invitation letter in English will be sent 21/02/14. French and Spanish translations will be sent in a week or so. [Transcript Page:10-11] [Reference Meeting Page] |
| 021 | MILESTONE: Provide list of all ATLAS II ALS travelers to Constituency Travel | Carlos Reyes | 13/02/14 | 13/02/14 | Started | (20/2/14): From the transcript record: "...Olivier Crepin-Leblond sent a note regarding some situations that have risen reverting the ALAC voting delegates, the Nom Com. So some of those ALSs still need to determine who will be representing them in London. But other than that, we have distributed the list to every RALO secretariat, and worked out some changes that would have had to occur with some ALSs determining, or designating other representatives." Database will be sent to Constituency Travel by 21/2/14. Only six ALSs need to confirm. [Transcript Page: 5-7] [Reference Meeting Page] |
| PUBLIC RELATIONS | ||||||
| 016 | Coordinate the ATLAS II Communications Working Group | 13/01/14 | 27/03/14 | Started | (20/02/14): There are 20 volunteers registered in this group. There are in the process of coordinating the group activities. [Transcript Page: 12-19] [Reference Meeting Page] | |
| 017 | Develop outreaching ATLAS II strategic goals | Murray McKercher | 06/02/14 | 27/03/14 | Started | (20/02/14): Recommended to move this item to the PR group for further development. [Transcript Page: 23] [Reference Meeting Page] |
| 019 | Define ATLAS II likely impact and call to action | Murray McKercher | 30/01/14 | 27/03/14 | Started | (20/02/14): Recommended to move this item to the PR group for further development. [Transcript Page: 23] [Reference Meeting Page] |
| 025 | Coordinate the ATLAS II Public Relations Sub-Working Group | Murray McKercher | 20/02/14 | 27/03/14 | Started | (20/20/14): Murray McKercher provided his expectations for the group. From the transcript: "...generally my goals and objectives are to align messaging from the At Large group along with the ICANN staff." [Transcript Page: 2] [Reference Meeting Page] |
| 026 | Coordinate having a special lanyard or a special sticker at the bottom of the name tags to identify ATLAS II participants | Heidi Ullrich | 20/02/14 | 31/03/14 | Started | (20/02/14): Opened today. [Transcript Page: 15] [Reference Meeting Page] |
| 027 | Propose a design for the special lanyard or a special sticker at the bottom of the name tag that will be used to identify ATLAS II participants. (see AI 026 also) | Carlos Aguirre Natalia Enciso Maricarmen Sequera | 20/02/14 | 31/03/14 | Unstarted | (20/02/14): Opened today. [Transcript Page: 15] [Reference Meeting Page] |
| 028 | Prepare a "wish-list" of items to give a way (memorabilia) for the ATLAS II Participants | 20/02/14 | 31/03/14 | Unstarted | (20/02/14): Opened today. [Transcript Page: 14] [Reference Meeting Page] | |
| ROI | ||||||
| 004 | Generate a feedback form in conjunction with the ROI Sub-group to capture summit feedback from attending ALSes | Wolf Ludwig/Cheryl Langdon-Orr | 19/12/13 | 12/02/14 | Started | (20/02/14): comment by Eduardo Diaz: Recommend not to roll-up this AI into AI 024 so we can follow-up on the feedback survey form item specifically. |
| 024 | Coordinate the ATLAS II ROI Sub-Group | Cheryl Langdon-Orr | 18/02/14 | 31/01/15 | Started | (20/02/04): Comment by Eduardo Diaz: Recommend not to roll-up AI 004 into this one so we can follow-up on the feedback survey form item specifically in AI 004. |
--0---
Completed Action Items
| Action# | Description | Lead | Open | Due | Status | Latest Report |
|---|---|---|---|---|---|---|
| GENERAL | ||||||
| 002 | Follow up with Meetings Team | Heidi Ullrich | 05/12/13 | 18/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] |
| 005 | ATLAS II Overarching-theme, Public Relations (PR) Message and strategic goals | Eduardo Diaz | 16/12/13 | 19/12/13 | Completed | (23/01/14): Reached consensus on the following PR msg suggested by Duncan Burns: "The At-Large community in ICANN is the voice of the end-user around the world into the policies that govern the Domain Name System" and the rest of the following strategic goals: (3) "Strengthen At-Large as a reservoir for civil society allies pursuing like-minded goals in terms of public interest", (4) "Make At-Large broader, inclusive and stronger (like one ALS per country)" , (5) "Improve inclusiveness and participation of existing and new member ALSs", (6) "Bridge knowledge gaps between At-Large insiders and the broader membership and RALO organizations", (7) "Exchange of members / ALSs experience and strengthen of bottom-up approach", (8) "Better understand concerns, ideas, working areas and expectations of our members", (9) "Help the At-Large community to learn more about ICANN’s work, functioning and current issues" [Transcript: Page 23 Reference Page] |
| SURVEY | ||||||
| EVENTS | ||||||
| 003 | Note to Meeting Staff regarding room allocation. | 06/12/13 | 19/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] | |
| 012 | Ensure ATLAS II Working Group to incorporate global Internet governance issues as planning continues | Eduardo Diaz | 20/11/13 | 10/01/14 | Completed | (10/01/14): Completed. Events sub-group has incorporated this as part of the events agenda (draft agenda @ 7/1/14). [Reference page] |
| SPONSORS | ||||||
|
| |||||
| LOGISTICS | ||||||
| 001 | Mailing list for participating ALSs | 20/11/13 | 31/12/13 | Completed | (23/01/14): Completed. [Transcript: Page 2 Reference page] Matt Ashtiani | |
| 006 | Finalize list of ALS travelers by 31 January 2014 | Carlos Reyes | 20/11/13 | 31/01/14 | Completed | (06/02/14): The database is done. There are a total of 151 individual RALOs participating in the event: 23 from AFRALO, 30 from APRALO, 28 from EURALO, 37 from LACRALO, and 22 from NARALO, plus the full ALAC and its liaisons. Total will be approximately 176 participants. [Transcript Pages 3-7] [Reference Meeting Page] |
| 007 | Provide Tijani Ben Jemaa with list of rooms and their availabilities for ATLAS II by 2 December | Carlos Reyes | 20/11/13 | 02/12/13 | Completed | (09/01/14): TB and HU have been in touch with Meetings Team regarding room availability. Everything is on track. [Reference page] |
| 008 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants. | Heidi Ullrich | 20/11/13 | TBD | Completed | (19/12/13): Consolidated into AI 009. [Reference page] |
| PUBLIC RELATIONS | ||||||
| 010 | Ensure that an ICANN Staff Public Relations Working Group for ATLAS II is established with Duncan Burns | Heidi Ullrich | 20/11/13 | 09/01/14 | Completed | (09/01/14): Duncan Burns has joined the ATLAS II PR mailing list. [Reference page] |
| 011 | Ensure that the ATLAS II Public Relations Sub-Working Group convenes and discusses expected achievements and have a joint meeting with ICANN Staff Public Relations Working Group | Heidi Ullrich | 20/11/13 | 31/01/14 | Completed | (20/02/14): This item will be taken by the ATLAS II PR Sub-working group. Completed. [Transcript page 12] [Reference Meeting Page] |
| 018 | Welcome Message to participant ALSs | Olivier Crepin-Leblond | 30/01/14 | 31/01/14 | Completed | (06/02/14): Messages was sent 08/0214 [Message] [Reference Meeting Page] |
| 020 | Coordinate and maintain an ATLAS II Web Page | Maricarmen Sequera | 30/01/14 | 27/03/14 | Completed | (06/02/14): This group is being merged with the Newsletter Working Group Action Item 016. The Newsletter WG name will be changed to ATLAS II Communications Working Group. [Transc[Transcript pages 11-15]ipt pages 7-10] [Reference Meeting Page] |
| ROI | ||||||
