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 **Zoom room:      https://icann.zoom.us/j/859190704         

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Dial-out Participants:

Apologies:  Jonathan Zuck

EN: Eduardo Diaz, Glenn McKnight, Alan Greenberg, David Mackey, Greg Shatan, Alfredo Calderon, Allan Skuce, Chris Mondini, Gordon Chillcott, John More, Jose R. Lebron, Leah Symekher, Marita Moll, Michael Casadevall, Sunish Gupta, Susannah Gray, Wes Boudville, John More, Leon Sanchez, Jonathan Zuck

Apologies:  Judith Hellerstein, John Laprise, David Morar, Dana Perry

Staff: Silvia Vivanco, Michelle DeSmyterStaff: 

Call Management: TBDMichelle DeSmyter

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Summary Minutes:    

Action Topics: EN

Recording: EN

Zoom Recording: EN

Zoom Chat: EN    

Transcript: EN

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 EN

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AGENDA

1. Attendance (

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12/

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50 -

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24%)

This section is to record the meeting attendance.

ALS (Total 24 ::11CA/13US) - Attendance (

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08/24 -

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33%) 

For updates please contact Evin Erdoğdu, At-Large Staff.

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RED = Under decertification

Unaffiliated (Total 25 :: 6CA/

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20US) Attendance (

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04/

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26 -

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15%) 

For updates please contact Evin Erdoğdu, At-Large Staff.

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This section is to record the approval of this meeting agenda and its discussion order. (00:01/00:01)

→ 10 June15 July: approved.

3. Meeting Discussion Order 

*(allowed time/running time)

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→ 13 May : Judith made  her report (see transcript : page 9). Action items: (1) to coordinate with GSE to have an ICANN table in the NTCP event. (2) apply for a speaking slot since it reduces the cost of participation.  Several thousands attend this event. Alfredo Calderon made his report (see transcript : page 14). Action items: (1) apply for a lighting round sessions in advance, (2) Affiliate to the organization. F/U- Outreach lady from NY which lives in New Orleans.

→ 10 June:  Marita Moll reported on the Pre ICANN 65  Marrakesh Readout in Ottawa. Others reported as well. Evan shared a comment regarding CROPS and similar instances. Check the transcript page #12.

→ 15 July: Michael Casadevall provided a report for his trip to ARIN 43 Bridgetown, Barbados 7-10 April 2019. Other details are in transcript page 18.

Topic 026:  NARALO ALAC Topic 026:  NARALO ALAC Members Update Reports

LEAD: Javier Rúa, John Laprise & Alan Greenberg

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→ 13 May: Report was provided.See transcript page 26 for more details. The CPWG is the ALAC central funnel related to policy. It’s where the first conversations happen, and then recommendations are made from there to the ALAC for their support and vote. There will be a list fo Hot Topics that will be issued by the CPWG for RALOSs to use in their regions.

→ 10 June: Report was provided.See transcript page 29 for more details.

→ 15 July: See transcript page 30 for more details.

Topic 029: NARALO Education Group Update Report

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→ 8 April: Overview given. Check recording starting at 1:02 for more details

→ 10  10 June: Overview given. Check transcript page #1 for more details 

→ 15 July: Overview given. Check recording starting at 1:09 for more details

Topic 044: North America Stakeholder Engagement

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→ 11 February: Report given. Check transcript starting in page #15 for more details. Judith request (from transcript): "we would be interested in events that are held in DC for other constituencies or other groups. We find out late to the event, and it would be great if you could give us a heads up so maybe some of our ALS's or individual members could attend. I know there was an event in DC focused on nonprofits and some other one at the ICANN office, but we didn't know about it until we just got a review who are on the GNSO's mailing list about the event. And I know the same thing happens in New York and California, and other places, so it would be helpful if we could get a heads up on some of these events, that we might be interested in attending."

→ 10 June: Joe provided a short and to the point report. See transcript page # 28.

Topic 047:Topic 047: Academic Credits

LEAD: Chris Mondini

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→ 14 January  [Recording: 27:00]:  Nothing to report. Apologies provided.

→ July 15: Apologies received by David Morar. Will report next time.

Topic

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052: EPDP on the Temporary Specification for gTLD Registration Data 

LEAD: Glenn McNight Alan Greensberg

OPEN: 10 December 2018, CLOSED:

TYPE: GeneralPolicy

DESCRIPTION: To provide a report on the request and/or use of discretionary funds and/or FY20 ABR for NARALO

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an update report on this effort

→ July 15: From transcript page 25 :: "All right. Thank you very much. On the EPDP, we are in the process right now of looking at a number of sample use cases for under what conditions would third parties get access to the confidential data. The use cases we’re looking at are selection that is being provided by a number of members. They’re not meant to be exhaustive but will hopefully give us a feel for the kinds of things we need to consider in building the general case.". More details in the transcript.

Topic 055: 2019 NomCom update report

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→ 10 December [Recording: 05:50]: Mentioned discretionary funds and how to go about using them. Check transcript starting in page #4 for more details.

→ 11 February : Topic 53: FY20 ALAC/RALO Additional Budget Requests (ABR) has been integrated with this one.

→ 8 April: [Recording: 28:46]: The use of discretionary funds was promoted. ABR item for discretionary funds was submitted to increase from $4k to $6k per RALO.

→ 13 May: The use of discretionary funds was promoted. There is a balance of $96 that can be used until June 30th . Silvia to coordinate a meeting for scheduling real-time transcription  (RTT) for FY20 with Judith.

Topic 052: EPDP on the Temporary Specification for gTLD Registration Data 

LEAD: Alan Greensberg

OPEN: 10 December 2018, CLOSED:

TYPE: Policy

DESCRIPTION: To provide an update report on this effort

Topic 055: 2019 NomCom update report

LEAD: Leah Symekher

OPEN: 10 December 2018, CLOSED: 

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→ 11 February:  From transcript: "We have three for the Board of Directors, two GNSO seats, three At-Large, specifically the regions that we’re especially looking for candidates are Asia, Australia, the Pacific Islands, that's one region, Africa is another region, Latin America and the Caribbean islands is another region, so, three seats in total. ccNSO, one seat. We are also looking for one seat for the PTI Board. We already have the application, was already opened on January 17th. It closes on March 18th." Check transcript starting in page #18 for more details.

→ June 10: Update report given. See transcript page #27 fro more details.

→ July 15: Update report given. See transcript page #22 for more details.

Topic 056: ATLAS III & North America School of Internet Governance (NASIG 2019)

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→ 13 May: [Transcript page : 08] Current number of applications for ATLAS III is 40. John Laprise went through the training on the selection process with the group that designed the rubric. That’s on target. NASIG report not provided. 

Topic 059: RIR Outreach

→ 10 June: [Transcript page: 03] Glenn provided a summary update for NASIG. On ATLAS III more than 80 application are received but only 67 pass the first test. 

→ 15 July: Please refer to transcript page 9 for more details.

Topic 059: RIR Outreach

LEAD:LEAD: Judith Hellerstein

OPEN: 14 January 2019, CLOSED: 

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→ 14 January  [Recording: 38:45] Report provided. From transcript: "Many RIRs have grant programs and other community programs. ARIN is the only RIR that does not have any of those programs, so we have to think of different ways of trying to work with them. We had originally thought of an idea several years ago to do a liaison position with them, but they had turned that down then, thinking that they were afraid of favoritism. But we are going to try to reintroduce the idea again, but also trying to figure out our topic so that we can get the RIRs to know us more and us to know what they are doing." Check transcript starting in page #23 for more details.

5. New Discussions

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This section is for new discussions in the agenda for this meeting

Topic 063: ICANN65 Brief Report

LEAD: Glenn Eduardo  Díaz

OPEN: 8 April  10 July 2019, CLOSED: 15 July 2019

TYPE: [General]

DESCRIPTION: To provide an update on the 2019 NARALO Election

SUPPORTING MATERIAL:

• Open Positions
  • NARALO Secretariat: Currently held by Glenn McKnight.  Glenn is not term limited. This two year term will run between the end of the 2019 AGM and the 2021 AGM. 
  • ALAC  Representative:Currently held  by John Laprise.  John is not term limited. This two year term will run between the end of the 2019 AGM and the 2021 AGM. 
  • NARALO  NomCom Delegate: The current NA delegate to the 2019 NomCom is Leah Symekher. Leah's is term limited. This one year term will run between the end of the 2019 AGM and the 2020 AGM.

• Current Nominations
  • ALAC: John Laprise, Johnathan Zuck
  • Secretary: Judith Hellerstein, Leah Symekher
  • NomCom: Glenn McKnight

• Schedule:

  • 29 March 2019- Announcement of call for nominations and Nominee's Statement.** (Completed)

  • 29 April – 10 May 2019 - Nomination period (nominations accepted for 10 working days).

  • 17 May 2019  - Deadline for nomination acceptances

  • 20 May - 22 May 2019 - Calls with the candidates if desired by the RALOs. 

  • 23 May - 30 May 2019 - Elections (If required, elections will begin no later than one week after the deadline for nomination acceptances and end no later than two weeks after that deadline).

  • 2019 AGM [ ICANN 66 ] - Newly elected ALAC Members and RALOs Leaders shall be seated at the end of the 2019 AGM following the close of the Board Meeting on 7 November 2019.

→ 8 April: . Check recording starting at 8:18 for more details. Alan provided a summary of the available positions responsibilities.

→ 13 May : Statements given by candidates in conteste positions. More details in transcript page 35.

5. New Discussions

This section is for new discussions in the agenda for this meeting

6. Any Other Business (AOB)

This section is for any new discussions not in the agenda for this meeting.

Topic 062*: [Topic title here]

LEAD: [name]

 To provide a brief report on ICANN 65 as follows:

• ICANN 65 brief report
  • ALAC moving topics @ June 2019 
    • Internationalized Domain Names (IDNs) and Universal Acceptance (UA)
    • DNS Security and Abuse, DNSSEC and Cybersecurity
    • ICANN and Human Rights, including Privacy and GDPR / WHOIS
    • ICANN Jurisdiction and Internet Governance (building upon the recommendations of the Jurisdiction Working Group)
    • New gTLDs: Perspectives and Scope
    • ICANN Transparency and Accountability, in terms of enhancing / building end user trust
    • Facilitating multi-stakeholder consensus within the ICANN community; working together with governments, business and civil society
    • Capacity Building on all themes listed above, with due regard to geographical, cultural and language diversity
  • Talking points :: Presentation / Detailed Document
  • Pilot Reporting Project
  • High Interest Sessions
    • Policy Aspects of DNS over HTTPS (DoH), DNS over TLS (DoT) and Related Issues
    • Evolving the Effectiveness of ICANN's Multistakeholder Model
    • Impacts of EPDP Phase 1 Recommendations on Other ICANN Policies and Procedures
    • Policies Around Universal Acceptance

→ 15 July: Report given. Playback recording starting at 5:00 for more details.

Topic 064: FY20 NARALO Discretionary Funds

LEAD: Eduardo Diaz

OPEN: 15 July 2019, CLOSED:

TYPE: [Outreach]

DESCRIPTION: To report on the use of the funding for FY20 outreach and engagement activities by Regional At Large Organizations (RALOs) - $4k/RALO

• FY20 steps to apply (WIki page HERE):

1. A request form needs to be completed to initiate the process.
2. The request needs to be reviewed and approved by Regional Leadership prior to sending to ICANN org staff* 
3. The request must be sent to Silvia Vivanco and Heidi Ullrich at least three weeks prior to the planned activity. 
4. Approval (or not) will be informed via email to the organization representative that made the request.

* is an additional step that have been implemented for FY20 and future years

→ 15 July: See transcript page 14 for more details.

Topic 065: Real-Time Transcription (RTT)

LEAD: Judith Hellerstein

OPEN: 15 July 2019OPEN: [open date], CLOSED:

TYPE: [General], [Policy], [Education], [Outreach]

DESCRIPTION: [Brief description]

*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.

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Supporting Material

General:

• 2019 NARALO Elections2017 
• 2017 Rules and Procedures
• Decertification Workspace
• Individual Members Roaster
• FY18 Budget Workspace
• FY19 At-Large Additional Budget Request (ABR) Workspace
• ALAC Finance and Budget Sub-Committee (FBSC)
• ALAC and the ALAC Appointee Selection Committee (AASC)
• NARALO Newsletters
• CROP Procedures & Guidelines

Policy:

At-Large Policy Resources

2019 ALAC Policy Comments & Advice
At-Large Policy Summary
At-Large Executive Summary page
Multistakeholder Advice Development graphic

Please join the weekly  At-Large Consolidated Policy Working Group (CPWG) meeting.

Recently Ratified by the ALAC

None

Public Comment for Decision

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To provide an update report on the results of this resource.

• FY20 Additional Budget Request (ABR)
• Approved:
  • Real-Time Transcription (RTT) of up to ten (10) hours of Inter-sessional At-Large teleconference calls in English during FY20
    • F/U: Judith & Silvia to coordinate FY20 RTT meeting schedule

→ 15 July: Heidi covered this item. See transcript page 17  for more details.

Topic 067: Introduction of New Individual  Members

LEAD: Eduardo Diaz

OPEN:15 July 2019, CLOSED:

TYPE: [General]

DESCRIPTION: To introduce new individual members to the region

• New member: Nat Cohen

→ 15 July:  Not present.

6. Any Other Business (AOB)

This section is for any new discussions not in the agenda for this meeting.

Topic 068*: [Topic title here]

LEAD: [name]

OPEN: [open date], CLOSED:

TYPE: [General], [Policy], [Education], [Outreach]

DESCRIPTION: [Brief description]

*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.

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Supporting Material

General:

• 2019 NARALO Elections2017 
• 2017 Rules and Procedures
• Decertification Workspace
• Individual Members Roaster
• FY18 Budget Workspace
• FY19 At-Large Additional Budget Request (ABR) Workspace
• ALAC Finance and Budget Sub-Committee (FBSC)
• ALAC and the ALAC Appointee Selection Committee (AASC)
• NARALO Newsletters
• CROP Procedures & Guidelines

Policy:

At-Large Policy Resources

At-Large Capacity Building Workshop - An Introduction to Policy Development at ICANN
2019 ALAC Policy Comments & Advice
At-Large Policy Summary
At-Large Executive Summary page
Multistakeholder Advice Development graphic

Please join the weekly  At-Large Consolidated Policy Working Group (CPWG) meeting.

Recently Ratified by the ALAC

Evolving ICANN’s Multistakeholder Model
The ALAC contribution to the evolving multistakeholder model condensed the 21 issues developed through community consultations into 4 general categories: (1) structural, (2) process, (3) participation and (4) intergroup relations. Regarding structure and process, the ALAC recommends more specific scoping, the use of external influences and project management tools, easily retrievable records of discussions and decisions and joint community/staff priority setting. Regarding participation, the ALAC noted the mutlistakeholder system depends on wide participation in the process and wide participation from all regions remains a challenge, including language barriers and volunteer burnout. Finally regarding intergroup relations, the ALAC noted there will always be disagreements,  but a culture of positive relations between and among groups must be actively encouraged.

Recently submitted (note: not ICANN public comment): 

• CPWG Feedback on NomCom Review Implementation
• ALAC Feedback on EPDP Phase II

Public Comment for Decision

• Revisions to the ICANN Bylaws re SSAC and RSSAC Leadership 26 Jul 2019 
• Draft Financial Assumptions & Projections and Operating Initiatives for the development of Fiscal Years 2021-2025 Operating & Financial Plan 05 Aug 2019 
• Draft Final Report of The Second Country Code Names Supporting Organization Review (ccNSO2) 04 Aug 2019  Note: CPWG recommended No Statement to ALAC.

Current Statements (ALAC Advice, Comment or Correspondence)

Education:

• Education WG wiki
• Outreach and Engagement WG wiki

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At-Large Social Media Working Group

ATLAS III Time Line - Updated @ 12 July 2019