This page summarizes all the action items identified and necessary to carry out a successful ATLAS II event.
Column explanation and use:
- Action#: Shows the main identifier for the action item. It does not necessarily represents order of precedence. The identifier links to corresponding action item detail history page. Please use the format "XXX" for easy reading and consistency.
- Description: Brief description of the action item. Make sure that this description is included in the corresponding action item detail history page.
- Lead: Indicates who is leading the coordination of the action item work. Use the "@" macro to notify the corresponding leader.
- Open: Indicates the date when the action item was opened. Please use the format "dd/mm/yy)" for easy reading and consistency. Make sure that this date is included in the corresponding action item detail history page. Enter the latest status report on top (i.e. in descending order).
- Due: Indicates when the action item is due. Please use the format "dd/mm/yy" for easy reading and consistency
- Status: Indicates the state of the action item (see Legend). If status is Completed, indicate it in the Latest Report column and update the "Closed" date box in the corresponding action item detail history page. Move the Completed action item to the "Completed Action Items" table in its corresponding slot.
- Latest Report: Brief report on latest action taken. It should include a link to the wiki page where the action item was discussed and updated. Please use the format "(dd/mm/yy): Updated report information. [Reference page] " for easy reading and consistency. Make sure that this report is also included in the corresponding action item detail history page. Use the "@" macro at the end of the current report to notify the corresponding leader(s).
Legend:
- Lead: AOC=ATLASII Organizating Committee, CR=Carlos Reyes, CO=Cheryl Langdon-Orr, ED=Eduardo Diaz, FC=Fatima Cambronero, GM=Glenn MckNight, HU=Heidi Ullrich, JC=Julia Charvolen, MA=Matt Ashtiani, OC=Olivier Crepin-Leblond, TB=Tijani Ben Jemaa, TBD=To Be Determined, WL=Wolf Ludwig
- Status to use: Unstarted, In progress, Awaiting approval, Completed
Active Action Items
| Action# | Description | Lead | Open | Due | Status | Latest Report |
|---|---|---|---|---|---|---|
| GENERAL | ||||||
| 005 | ATLAS II Overarching-theme, Public Relations (PR) Message and strategic goals | AOC | 16/12/13 | 19/12/13 | Started | (19/12/13): Overarching theme selected by consensus "Global Internet: The User Perspective" (Reference: transcript page 6). PR Messages discussed but need final consensus: (1) "At-Large is the primary organizational home of the Internet end user within ICANN " (Reference: transcript page 12-14), (2)"At-Large contributes to providing a broader user-centered view to ICANN" (Reference: transcript page 17), (3) "At-Large strengthens ICANN as a model case for multi-stakeholder participation" (Reference: transcript page 16-19), (4) "At-Large reaches the parts of the world that ICANN can not reach" (Reference: transcript page 19-20). Need to finalize strategic goals. [Reference page] |
| SURVEY | ||||||
| 004 | Generate a feedback form in conjunction with the ROI Sub-group to capture summit feedback from attending ALSes | WL/CO | 19/12/13 | 12/02/14 | Started | (09/01/14): Will have a draft form by due date. The form will be discussed and ratified at the Singapore meeting. [Recording (16:16) @ Reference page] |
| EVENTS | ||||||
| 013 | Coordinate Showcase Event | GM | 12/01/14 | 27/03/14 | Started | (10/01/14): Open today. Organizing committee was created. [Showcase wiki page] [Reference page] |
| 014 | Coordinate the ATLAS II Mentoring Program | FC | 13/01/14 | 27/03/14 | Started | (13/01/14): Open today. Fatima Cambronero (FC) volunteered to lead the ATLAS II Mentoring Program. This program will help new and not so new ALSs to understand, clarify and take advantage of the many meetings and activities that are scheduled to happen during the regular ICANN #50 meeting in London. The Mentoring Program Organizing Committee should work in coordination with the ATLAS II Events Sub-Group (lead by: Tijani), At-Large Capacity Building Working Group (lead by : Tijani), At-Large Academy Working group (lead by: Sandra), ICANN Fellowship Program, ICANN eLearning Initiative and related ICANN supporting staff for these programs as it applies. [Reference page] |
| SPONSORS | ||||||
| 015 | Sponsorship updates | OC | 13/01/14 | 31/03/14 | Started | (13/01/14): Opened today. Sponsor's draft letter almost done. Have contacted Google, Afilias (met with them already) and Nominet. OC needs everyone to contact him or staff regarding potential sponsors. Sponsors are sought for the showcase, lunch and dinner activities. [Recording (47:00) - Reference page] |
| LOGISTICS | ||||||
| 001 | Mailing list for participating ALSs | MA | 20/11/13 | 31/12/13 | Started | (09/01/14): HU to follow up urgently with MA about Survey Respondents mailing list. [Reference page] |
| 006 | Finalize list of ALS travelers by 31 January 2014 | CR | 20/11/13 | 31/01/14 | Started | (09/01/14): CR will contact ALSes to confirm travelers once 001 is complete. [Reference page] |
| 009 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants and ensure that the list of approved travelers is sent to the Foreign Office for distribution to the UK Embassies and UK Consulates around the world | HU | 20/11/13 | 31/01/14 | Started | (09/01/14): HU to follow up with senior staff on visa letters for London. [Reference page] |
| PUBLIC RELATIONS | ||||||
| 011 | Ensure that the ATLAS II Public Relations Sub-Working Group convenes and discusses expected achievements and have a joint meeting with ICANN Staff Public Relations Working Group | HU | 20/11/13 | 31/01/14 | Started | (09/01/14): ATLAS II OC reached consensus on four PR messages for ATLAS II. Next steps are: 1) send PR list to PR staff for their feedback, 2) coordinate a meeting with PR staff to discuss PR List and other matters. [Reference page] |
| 016 | Creation of an ATLAS II Newsletter | TBD | 13/01/14 | TBD | Unstarted | (13/01/14): Opened today. [Reference page] |
| ROI | ||||||
--0---
Completed Action Items
| Action# | Description | Lead | Open | Due | Status | Latest Report |
|---|---|---|---|---|---|---|
| GENERAL | ||||||
| 002 | Follow up with Meetings Team | HU | 05/12/13 | 18/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] |
| SURVEY | ||||||
| EVENTS | ||||||
| 003 | Note to Meeting Staff regarding room allocation. | TB | 06/12/13 | 19/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] |
| 012 | Ensure ATLAS II Working Group to incorporate global Internet governance issues as planning continues | ED | 20/11/13 | 10/01/14 | Completed | (10/01/14): Completed. Events sub-group has incorporated this as part of the events agenda (draft agenda @ 7/1/14). [Reference page] |
| SPONSORS | ||||||
|
| |||||
| LOGISTICS | ||||||
| 007 | Provide Tijani Ben Jemaa with list of rooms and their availabilities for ATLAS II by 2 December | CR | 20/11/13 | 02/12/13 | Completed | (09/01/14): TB and HU have been in touch with Meetings Team regarding room availability. Everything is on track. [Reference page] |
| 008 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants. | HU | 20/11/13 | TBD | Completed | (19/12/13): Consolidated into AI 009. [Reference page] |
| PUBLIC RELATIONS | ||||||
| 010 | Ensure that an ICANN Staff Public Relations Working Group for ATLAS II is established with Duncan Burns | HU | 20/11/13 | 09/01/14 | Completed | (09/01/14): Duncan Burns has joined the ATLAS II PR mailing list. [Reference page] |
| ROI | ||||||
