AT-LARGE GATEWAY
At-Large Regional Policy Engagement Program (ARPEP)
At-Large Review Implementation Plan Development
Page History
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Action# | Description | Lead | Open | Due | Status | Latest Report |
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GENERAL | ||||||
029 | Populate the information in the ATLAS II Participants Wiki page | Carlos Reyes | 02/03/14 | 14/03/14 | Started | (29/05/14): ATLAS II Participants page is updated daily. Thematic group information has been added for participants that have completed the survey. Mentoring program information will be added once mentors/mentees are confirmed. [Chat] [Recording] [Transcript] [Reference Meeting Page] |
044 | Verify with ICANN Legal if the Fayre of Opportunities background music can be used without a copyright license | Heidi Ullrich | 03/06/14 | 10/06/14 | Started | (03/06/14): Opened today. This item was brought up by Wolf Ludwig during the 30/05/14 Fayre fo Opportunity conference call meeting. |
SURVEY | ||||||
EVENTS | ||||||
Coordinate Fayre of Opportunities Event | Glenn McKnight | 12/01/14 | 27/03/14 | Started | (29/05/14): Music is coming in. Speaker is yet to be defined. [Chat] [Recording] [Transcript Pages 12-14] [Reference Meeting Page] | |
014 | Coordinate the ATLAS II Mentoring Program | Fatima Cambronero | 13/01/14 | 27/03/14 | Started | (29/05/14): Silvia Vivanco reported: The next step would be that Fatima will send an email to all mentors and mentees with instructions of the guidelines that with their responsibilities that they need to perform during the meeting in London. And there will be a conference call in one week, where participants, mentors and also mentees will have an opportunity to ask questions about the program. [Chat] [Recording] [Transcript Page 25] [Reference Meeting Page] |
022 | Coordinate the ATLAS II Event Agenda | Tijani Ben Jemaa | 18/02/14 | 27/03/14 | Started | (29/05/14): Heidi Ullrich reported: ATLAS II event agenda, in terms of the wiki page individual day, that has been completed [Chat] [Recording] [Transcript Page 22] [Reference Meeting Page] |
040 | Develop draft agendas for the Thematic Groups, including using abstracts and questions produced by the TG SMEs | 15/05/14 | 22/05/14 | Started | (29/05/14): Agendas should be discussed during the thematic group call scheduled for 30/05/14. [Chat] [Recording] [Transcript Pages 11-12] [Reference Meeting Page ] | |
042 | Coordinate the ATLAS II Thematic Sessions Event | Wolf Ludwig | 15/05/14 | 15/06/14 | Started | (29/05/14): Will provide more details about this after the meeting scheduled with the Thematic group on 30/05/14 [Chat] [Recording] [Transcript Page 24] [Reference Meeting Page] |
SURVEY | ||||||
EVENTS | ||||||
SPONSORS | ||||||
LOGISTICS | ||||||
PUBLIC RELATIONS | ||||||
ROI | ||||||
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Completed Action Items
Action# | Description | Lead | Open | Due | Status | Latest Report | |||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|
GENERAL | |||||||||||||
002 | Follow up with Meetings Team | Heidi Ullrich | 05/12/13 | 18/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] | |||||||
005 | ATLAS II Overarching-theme, Public Relations (PR) Message and strategic goals | Eduardo Diaz | 16/12/13 | 19/12/13 | Completed | (23/01/14): Reached consensus on the following PR msg suggested by Duncan Burns: "The At-Large community in ICANN is the voice of the end-user around the world into the policies that govern the Domain Name System" and the rest of the following strategic goals: (3) "Strengthen At-Large as a reservoir for civil society allies pursuing like-minded goals in terms of public interest", (4) "Make At-Large broader, inclusive and stronger (like one ALS per country)" , (5) "Improve inclusiveness and participation of existing and new member ALSs", (6) "Bridge knowledge gaps between At-Large insiders and the broader membership and RALO organizations", (7) "Exchange of members / ALSs experience and strengthen of bottom-up approach", (8) "Better understand concerns, ideas, working areas and expectations of our members", (9) "Help the At-Large community to learn more about ICANN’s work, functioning and current issues" [Transcript: Page 23 Reference Page] | |||||||
030 | Reminder for survey regarding thematic sessions and result updates | Carlos Reyes | 15/03/14 | 27/03/14 | Completed | (17/04/14): New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received. COMPLETED. [Chat] [Transcript - Pg.2] [Reference Meeting Page] | |||||||
029 | Populate the information in the ATLAS II Participants Wiki page | Carlos Reyes | 02/03/14 | 14/03/14 | Completed | (12/06/14): ∫This item has been COMPLETED. | |||||||
032 | Send a note to all RALOs suggesting to add a quick ATLAS II status update in their monthly meetings. | Carlos Reyes | 26/03/14 | 25/04/14 | Completed | (02/05/14): We’ll continue to do leading up to the event in June. [Chat] [Transcript - Pg.2] [Reference Meeting Page] - COMPLETED | |||||||
035 | New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received | Carlos Reyes | 17/04/14 | 07/05/14 | Completed | 043 | Define SO/AC chair's function during the ATLAS II events | Tijani Ben Jemaa | 15/05/15 | 22/05/14 | Started(29/05/14): No report givenThematic Working Group survey has been distributed and is now closed. [Chat] [Recording] [Transcript Page 24] - Pag 2] [Reference Meeting Page ] | ||
041 | Coordinate an ATLAS II Thematic Working Group coordination call to take place before end of May 2014 | Gisella Gruber | 15/05/14 | 22/05/14 | Completed | (29/05 | 045 | Balance the number of people attending the Thematic Groups sessions | Heidi Ullrich | 03/06/14 | 10/06/14 | Started | (03/06/14): Opened today. Survey data has been received already. Now there is a need to balance the number of people attending the 5 TGs. |
SPONSORS | |||||||||||||
015 | Sponsorship updates | 13/01/14 | 31/03/14 | Started | (29/05/14): There has been no additional changes since the last sponsorship update.[Chat] [Recording] [Transcript Page 31] [Reference Meeting Page] | ||||||||
Coordinated. [Chat] [Recording] [Transcript Page 12] [Reference Meeting Page ] | |||||||||||||
044 | Verify with ICANN Legal if the Fayre of Opportunities background music can be used without a copyright license | Heidi Ullrich | 03/06/14 | 10/06/14 | Completed | (12/06/14): This item has been COMPLETED. | |||||||
SURVEY | |||||||||||||
LOGISTICS | |||||||||||||
EVENTS | |||||||||||||
PUBLIC RELATIONS | |||||||||||||
016 | Coordinate the ATLAS II Communications Working Group | 13/01/14 | 27/03/14 | Started | (29/05/14): Natalia Enciso reported: 3 Newsletter has been sent in 3 languages: EN, ES, FR. 2 more to go. Web page allocated in atlas.icann.org. English version is uploaded. Comments requested in the Comm WG. Translation into ES & FR will follow. Call next week to decide the launching date of the site. [Chat] [Recording] [Transcript Pages 28-29] [Reference Meeting Page] | ||||||||
003 | Note to Meeting Staff regarding room allocation. | 06/12/13 | 19/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] | ||||||||
012 | Ensure ATLAS II Working Group to incorporate global Internet governance issues as planning continues | Eduardo Diaz | 20/11/13 | 10/01/14 | Completed | (10/01/14): Completed.Events sub-group has incorporated this as part of the events agenda (draft agenda @ 7/1/14). [Reference page] | |||||||
Coordinate Fayre of Opportunities Event | Glenn McKnight | 12/01 | 025 | Coordinate the ATLAS II Public Relations Sub-Working Group | Murray McKercher | 20/02/14 | 27/03/14 | StartedCompleted | (2912/0506/14): No report given. [Chat] [Recording] [Transcript Page 29] [Reference Meeting Page] | ||||
ROI | |||||||||||||
This item has been COMPLETED. | |||||||||||||
014024 | Coordinate the ATLAS II ROI Sub-Group | Cheryl Langdon-Orr | Mentoring Program | Fatima Cambronero | 13/0118/02/14 | 3127/ | 0103/ | 1514 | StartedCompleted | ( 2912/ 0506/14): For ICANN 50, there will be some potential interim solutions for tracking attendance which will help with the final ROI report. Please see transcript for more details.. [Chat] [Recording] [Transcript Page 32-33] [Reference Meeting Page] |
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Completed Action Items
This item has been COMPLETED. | ||||||||||||||||||
016 | Coordinate the ATLAS II Communications Working Group | 13/01/14 | 27/03/14 | Completed | (12/06/14): This item has been COMPLETED. | |||||||||||||
022 | Coordinate the ATLAS II Event Agenda | Tijani Ben Jemaa | 18/02 | |||||||||||||||
Action# | Description | Lead | Open | Due | Status | Latest Report | ||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
GENERAL | ||||||||||||||||||
002 | Follow up with Meetings Team | Heidi Ullrich | 05/12/13 | 18/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] | ||||||||||||
005 | ATLAS II Overarching-theme, Public Relations (PR) Message and strategic goals | Eduardo Diaz | 16/12/13 | 19/12/13 | Completed | (23/01/14): Reached consensus on the following PR msg suggested by Duncan Burns: "The At-Large community in ICANN is the voice of the end-user around the world into the policies that govern the Domain Name System" and the rest of the following strategic goals: (3) "Strengthen At-Large as a reservoir for civil society allies pursuing like-minded goals in terms of public interest", (4) "Make At-Large broader, inclusive and stronger (like one ALS per country)" , (5) "Improve inclusiveness and participation of existing and new member ALSs", (6) "Bridge knowledge gaps between At-Large insiders and the broader membership and RALO organizations", (7) "Exchange of members / ALSs experience and strengthen of bottom-up approach", (8) "Better understand concerns, ideas, working areas and expectations of our members", (9) "Help the At-Large community to learn more about ICANN’s work, functioning and current issues" [Transcript: Page 23 Reference Page] | ||||||||||||
030 | Reminder for survey regarding thematic sessions and result updates | Carlos Reyes | 15/03/14 | 27/03/14 | Completed | (1705/0406/14): New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received. COMPLETED. [Chat] [Transcript - Pg.2] We now have the full agenda, and we now have the full agendas for Monday through Friday, and we're just waiting for a few more on Saturday and Sunday. This AI has been completed. [Chat] [Recording] [Transcript - Page 4] [Reference Meeting Page ] | ||||||||||||
032023 | Send a note to all RALOs suggesting to add a quick ATLAS II status update in their monthly meetings.Survey to help with the formation of the ATLAS II 5 thematic break out sessions | Carlos Reyes | 2618/0302/14 | 2521/0402/14 | Completed | (0206/0503/14): We’ll continue to do leading up to the event in June. [Chat] [Transcript - Pg.2] COMPLETED. Just over half of the ALSes participating in ATLAS II completed the survey. The survey will remain open to assist with the creation of Thematic Groups. [Chat] [Reference Meeting Page] - COMPLETED | ||||||||||||
037 | Cancel the Multi-stakeholder Roundtable meeting on Monday - 23/06/14 | Heidi Ullrich | 15/05/14 | 22 | 035 | New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received | Carlos Reyes | 17/04/14 | 07/05/14 | Completed | (29/05/14): Thematic Working Group survey has been distributed and is now closed The cancellation of the multistakeholder round table meeting on Monday the 23rd. That has been completed. And in its place is going to be a WHOIS meeting to be led by Holly and Carlton. [Chat] [Recording] [Transcript - Pag 2] Page 10] [Reference Meeting Page] ] | |||||||
038 | Holly Raiche & Carlton Samuels are to organize a 90 min session on Privacy/Proxy and EWG issues on Monday 23/06/14 with the agreement they take full responsibility for the organization of the session. | Heidi Ullrich | 041 | Coordinate an ATLAS II Thematic Working Group coordination call to take place before end of May 2014 | Gisella Gruber | 15/05/14 | 22/05/14 | Completed | (29/05/14): CoordinatedScheduled. [Chat] [Recording] [Transcript - Page 1210] [Reference Meeting Page ] | |||||||||
SURVEY | ||||||||||||||||||
EVENTS | ||||||||||||||||||
039 | Develop draft agendas for the plenary groups based on Tijani Ben Jemaa's descriptions. | Heidi Ullrich | 15/05/14 | 22/05/14 | 003 | Note to Meeting Staff regarding room allocation. | 06/12/13 | 19/12/13 | Completed | (1929/1205/1314): Consolidated into AI 007. [Reference page] Done. [Chat] [Recording] [Transcript - Page 10] [Reference Meeting Page ] | ||||||||
040 | Develop draft agendas for the Thematic Groups, including using abstracts and questions produced by the TG SMEs | 15/05/14 | 22/05 | 012 | Ensure ATLAS II Working Group to incorporate global Internet governance issues as planning continues | Eduardo Diaz | 20/11/13 | 10/01/14 | Completed | ( 1012/ 0106/14): Completed.Events sub-group has incorporated this as part of the events agenda (draft agenda @ 7/1/14). [Reference page]This item has been COMPLETED. | ||||||||
042 | Coordinate the ATLAS II Thematic Sessions Event | Wolf Ludwig | 15/05/14 | 15/06/14 | Completed | (12/06/14): This item has been COMPLETED. | ||||||||||||
043 | Define SO/AC chair's function during the ATLAS II events | Tijani Ben Jemaa | 15/05/15 | 22/05 | 023 | Survey to help with the formation of the ATLAS II 5 thematic break out sessions | Carlos Reyes | 18/02/14 | 21/02/14 | Completed | (05/06/03/14): COMPLETED. Just over half of the ALSes participating in ATLAS II completed the survey. The survey will remain open to assist with the creation of Thematic Groups. [Chat] [Reference Meeting Page] /14): Olivier to send and invitation letter to SO/AC chairs. There will be a 90 second recognition for the ones present during the ATLAS II opening ceremony on Saturday. [Chat] [Recording] [Transcript - Pages 8-14] [Reference Meeting Page ] | |||||||
045 | Balance the number of people attending the Thematic Groups sessions | Heidi Ullrich | 03/06/14 | 10/06/14 | Completed | (12/06/14): This item has been COMPLETED. | ||||||||||||
SPONSORS | ||||||||||||||||||
015 | Sponsorship updates | 13/01/14 | 31/03 | 037 | Cancel the Multi-stakeholder Roundtable meeting on Monday - 23/06/14 | Heidi Ullrich | 15/05/14 | 22/05/14 | Completed | ( 2905/ 0506/14): The cancellation of the multistakeholder round table meeting on Monday the 23rd. That has been completed. And in its place is going to be a WHOIS meeting to be led by Holly and Carlton.No additional changes from the three main sponsors that we’ve had – that sponsored lunch, the sponsored dinner, and the general sponsor for the At‐Large Summit [Chat] [Recording] [Transcript - Page 10] | 038 | Holly Raiche & Carlton Samuels are to organize a 90 min session on Privacy/Proxy and EWG issues on Monday 23/06/14 with the agreement they take full responsibility for the organization of the session. | Heidi Ullrich | 15/05/14 | 22/05/14 | Completed | ]. Item Completed. | |
LOGISTICS | ||||||||||||||||||
001 | Mailing list for participating ALSs | 20/11/13 | 31/12/13 | Completed | (23/01 (29/05/14): ScheduledCompleted. [Chat] [Recording] - Page 10] [Reference Meeting Page ] | |||||||||||||
039 | Develop draft agendas for the plenary groups based on Tijani Ben Jemaa's descriptions. | Heidi Ullrich | 15/05/14 | 22/05/14 | Completed | (29/05/14): Done. [Chat] [Recording] [Transcript - Page 10] [Reference Meeting Page ] | ||||||||||||
SPONSORS | ||||||||||||||||||
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LOGISTICS | ||||||||||||||||||
006 | Finalize list of ALS travelers by 31 January 2014 | Carlos Reyes | 20/11/13 | 31/01/14 | Completed | (06/02/14): The database is done. There are a total of 151 individual RALOs participating in the event: 23 from AFRALO, 30 from APRALO, 28 from EURALO, 37 from LACRALO, and 22 from NARALO, plus the full ALAC and its liaisons. Total will be approximately 176 participants. [Transcript Pages 3-7] [Reference Meeting Page] | ||||||||||||
007 | Provide Tijani Ben Jemaa with list of rooms and their availabilities for ATLAS II by 2 December | Carlos Reyes | 001 | Mailing list for participating ALSs | Matt Ashtiani20/11/13 | 3102/12/13 | Completed | (2309/01/14): Completed TB and HU have been in touch with Meetings Team regarding room availability. Everything is on track. [Transcript: Page 2 Reference page] Matt Ashtiani | 006 | Finalize list of ALS travelers by 31 January 2014 | ||||||||
008 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants. | Heidi UllrichCarlos Reyes | 20/11/1331/01/14 | TBD | Completed | (0619/0212/14): The database is done. There are a total of 151 individual RALOs participating in the event: 23 from AFRALO, 30 from APRALO, 28 from EURALO, 37 from LACRALO, and 22 from NARALO, plus the full ALAC and its liaisons. Total will be approximately 176 participants. [Transcript Pages 3-7] [Reference Meeting Page] | 007 | Provide Tijani Ben Jemaa with list of rooms and their availabilities for ATLAS II by 2 December | 13): Consolidated into AI 009. [Reference page] | |||||||||
009 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants and ensure that the list of approved travelers is sent to the Foreign Office for distribution to the UK Embassies and UK Consulates around the world | Heidi UllrichCarlos Reyes | 20/11/1302 | 31/1201/1314 | Completed | ( 0915/ 0105/14): TB and HU have been in touch with Meetings Team regarding room availability. Everything is on track. [Reference page] | ||||||||||||
008 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants. | Heidi Ullrich | 20/11/13 | TBD | Completed | (19/12/13): Consolidated into AI 009. [Reference page] | ||||||||||||
Visas need to be in minimum 15 calendars day before arrival. No need to send list to embassies according to a foreign office contact. They are aware of the ICANN meeting. Hear recording for more details. [Chat] [Recording] [Reference Meeting Page] COMPLETED | ||||||||||||||||||
021 | MILESTONE: Provide list of all ATLAS II ALS travelers to Constituency Travel | Carlos Reyes | 13/02/14 | 13/02/14 | Completed | (06/03/14): COMPLETE. The ATLAS II ALS Participants database was provided to Constituency Travel on 20 February 2014. [Chat] [Reference Meeting Page] | ||||||||||||
031 | Update on room assignments for ATLAS summit events as follows: ATLAS II plenary, thematic sessions and Fayre of Opportunities | Heidi Ullrich | 15/03/14 | 01/04 | 009 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants and ensure that the list of approved travelers is sent to the Foreign Office for distribution to the UK Embassies and UK Consulates around the world | Heidi Ullrich | 20/11/13 | 31/01/14 | Completed | (15/05/14): Visas need to be in minimum 15 calendars day before arrival. No need to send list to embassies according to a foreign office contact. They are aware of the ICANN meeting. Hear recording for more details. 29/05/14): Rooms have been allocated. See transcript for more details [Chat] [Recording] [Transcript Pages 8-9] [Reference Meeting Page] COMPLETED | |||||||
PUBLIC RELATIONS | ||||||||||||||||||
010 | Ensure that an ICANN Staff Public Relations Working Group for ATLAS II is established with Duncan Burns | Heidi Ullrich | 20/11/13 | 09/01 | 021 | MILESTONE: Provide list of all ATLAS II ALS travelers to Constituency Travel | Carlos Reyes | 13/02/14 | 13/02/14 | Completed | (0609/0301/14): COMPLETE. The ATLAS II ALS Participants database was provided to Constituency Travel on 20 February 2014. [Chat] [Reference Meeting Page] Duncan Burns has joined the ATLAS II PR mailing list. [Reference page] | |||||||
011 | Ensure that the ATLAS II Public Relations Sub-Working Group convenes and discusses expected achievements and have a joint meeting with ICANN Staff Public Relations Working Group | Heidi Ullrich | 20/11/13 | 31/01 | 031 | Update on room assignments for ATLAS summit events as follows: ATLAS II plenary, thematic sessions and Fayre of Opportunities | Heidi Ullrich | 15/03/14 | 01/04/14 | Completed | (2920/0502/14): Rooms have been allocated. See transcript for more details [Chat] [Recording] [Transcript Pages 8-9 This item will be taken by the ATLAS II PR Sub-working group. Completed. [Transcript page 12] [Reference Meeting Page] | PUBLIC RELATIONS010 | Ensure that an ICANN Staff Public Relations Working Group for ATLAS II is established with Duncan Burns | Heidi Ullrich | 20/11/13 | |||
017 | Develop outreaching ATLAS II strategic goals | Murray McKercher | 06/02/14 | 27/0309/01/14 | Completed | ( 0917/ 0104/14): Duncan Burns has joined the ATLAS II PR mailing list. [Reference page]This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] | ||||||||||||
018 | Welcome Message to participant ALSs | Olivier Crepin-Leblond | 30/01/14 | 011 | Ensure that the ATLAS II Public Relations Sub-Working Group convenes and discusses expected achievements and have a joint meeting with ICANN Staff Public Relations Working Group | Heidi Ullrich | 20/11/13 | 31/01/14 | Completed | (2006/02/14): This item will be taken by the ATLAS II PR Sub-working group. Completed. [Transcript page 12] Messages was sent 08/0214 [Message] [Reference Meeting Page] | ||||||||
019 | Define ATLAS II likely impact and call to action | 017 | Develop outreaching ATLAS II strategic goals | Murray McKercher | 0630/0201/14 | 27/03/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] | ||||||||||
020 | Coordinate and maintain an ATLAS II Web Page | Maricarmen Sequera | 018 | Welcome Message to participant ALSs | Olivier Crepin-Leblond | 30/01/1431 | 27/0103/14 | Completed | (06/02/14):Messages was sent 08/0214 [Message] This group is being merged with the Newsletter Working Group Action Item 016. The Newsletter WG name will be changed to ATLAS II Communications Working Group. [Transc[Transcript pages 11-15]ipt pages 7-10] [Reference Meeting Page] | |||||||||
019025 | Define Coordinate the ATLAS II likely impact and call to actionPublic Relations Sub-Working Group | Murray McKercher | 3020/0102/14 | 27/03/14 | Completed | ( 1712/ 0406/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] | 020 | Coordinate and maintain an ATLAS II Web Page | Maricarmen Sequera | 30/01/14 | item has been COMPLETED. | |||||||
026 | Coordinate having a special lanyard or a special sticker at the bottom of the name tags to identify ATLAS II participants | Heidi Ullrich | 20/02/14 | 3127/03/14 | Completed | ( 0617/ 0204/14) : This group is being merged with the Newsletter Working Group Action Item 016. The Newsletter WG name will be changed to ATLAS II Communications Working Group. [Transc[Transcript pages 11-15]ipt pages 7-10: Meeting staff confirmed that they will provide the special sticker as posted in the WIKI. The ATLAS II PR WG will make the final selection on the proposed lanyard currently posted in the WIKI. COMPLETED [Chat] [Transcript - Pg.5] [Reference Meeting Page] | ||||||||||||
026027 | Coordinate having Propose a design for the special lanyard or a special sticker at the bottom of the name tags tag that will be used to identify ATLAS II participants participants. (see AI 026 also) | Carlos Aguirre Natalia Enciso Maricarmen SequeraHeidi Ullrich | 20/02/14 | 31/03/14 | Completed | /14 | Completed | (17/03/14): This item is being merged into action item #26 (17/04/14): Meeting staff confirmed that they will provide the special sticker as posted in the WIKI. The ATLAS II PR WG will make the final selection on the proposed lanyard currently posted in the WIKI. COMPLETED [Chat] [Transcript - Pg.513] [Reference Meeting Page] | ||||||||||
027028 | Propose a design for the special lanyard or a special sticker at the bottom of the name tag that will be used to identify ATLAS II participants. (see AI 026 also)Prepare a "wish-list" of items to give a way (memorabilia) for the ATLAS II Participants | 20/02/14 | 31/03/14 | Completed | (17/0304/14): This item is being merged into action item #26 This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 1316-17] [Reference Meeting Page] | 028 | Prepare a "wish-list" of items to give a way (memorabilia) for the ATLAS II Participants | 20/02/14 | ||||||||||
033 | Explore possible use of RFID/QR Codes tags as part of the participant badges | Murray McKercher | 26/03/14 | 15/0531/03/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WGGroup agreed to use QR codes. PR WG to decide on final design and suggest how it can be used during the event. [Chat] [Transcript - Pg. 1617 | 033 | |||||||||||
034 | Select a hashtag for the ATLAS II eventExplore possible use of RFID/QR Codes tags as part of the participant badges | Murray McKercher | 2617/03/14 | 1530/0504/14 | Completed | (17/04/14): Group agreed to use QR codes. PR WG to decide on final design and suggest how it can be used during the eventThis item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17-24] [Reference Meeting Page] | 034 | Select a hashtag for the ATLAS II event | Murray McKercher||||||||||
036 | Distribute ATLAS II promotional video to ATLAS II participant list | Heidi Ullrich | 17/0304/1430 | 05/0405/14 | Completed | (1729/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] 05/14): This has been completed. [Chat] [Recording] [Transcript Page 10] [Reference Meeting Page ] | ||||||||||||
ROI | ||||||||||||||||||
004 | Generate a feedback form in conjunction with the ROI Sub-group to capture summit feedback from attending ALSes | Wolf Ludwig/Cheryl Langdon-Orr | 19/12/13 | 12/02 | 036 | Distribute ATLAS II promotional video to ATLAS II participant list | Heidi Ullrich | 17/04/14 | 05/05/14 | Completed | (2906/0503/14): This has been completed. [Chat] [Recording] [Transcript Page 10] [Reference Meeting Page ] | |||||||
ROI | ||||||||||||||||||
Feedback form submitted. Need to be updated before London. This action item will be updated as part of AI 024. | ||||||||||||||||||
024 | Coordinate the ATLAS II ROI Sub-Group | Cheryl Langdon-Orr | 18/02/14 | 31/01/15 | Completed | (12/06/14): This item has been COMPLETED as far as the ATLAS II event. UPDATE - 10/10/14: This item is being updated as an action item within the ALAC monthly calls and at this moment is in progress. Please refer to the ALAC monthly calls wiki for more information about its progress. | 004 | Generate a feedback form in conjunction with the ROI Sub-group to capture summit feedback from attending ALSes | Wolf Ludwig/Cheryl Langdon-Orr | 19/12/13 | 12/02/14 | Completed | (06/03/14): Feedback form submitted. Need to be updated before London. This action item will be updated as part of AI 024. |