AT-LARGE GATEWAY
At-Large Regional Policy Engagement Program (ARPEP)
At-Large Review Implementation Plan Development
Page History
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| Action# | Description | Lead | Open | Due | Status | Latest Report |
|---|---|---|---|---|---|---|
| GENERAL | ||||||
| 029 | Populate the information in the ATLAS II Participants Wiki page | Carlos Reyes | 02/03/14 | 14/03/14 | Started | (22/05/14): ATLAS II Participants Page is updated daily. Thematic Group assignments will be added once the survey closes. Then Mentoring assignments will be added. [Chat] [Recording] [Transcript] [Reference Meeting Page] |
| 035 | New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received | Carlos Reyes | 17/04/14 | 07/05/14 | Started | (22/05/14): Thematic Group survey has been distributed to ALSes. 78 responses have been recorded. Deadline is 23 May. [Chat] [Recording] [Transcript - Pag #2] [Reference Meeting Page] |
| 041 | Coordinate an ATLAS II Thematic Working Group coordination call to take place before end of May 2014 | Gisella Gruber | 15/05/14 | 22/05/14 | Started | (22/05/14): Likely to happen in the latter part of next week, and a doodle poll will be sent. [Chat] [Recording] [Transcript - Pag #5] [Reference Meeting Page] |
| SURVEY | ||||||
| EVENTS |
007 | Glenn McKnight | 12/01/14 | 27/03/14 | Started | (15/05/14): Everything is still outstanding. Fayre room assignment and layout is still during discussion. [Chat] [Recording:18:00] [Reference Meeting Page]
Euralo______ NARALO- Judith, APRALO- _____ AFRALO-_____LACRALO______ |
| SURVEY | ||||||
| EVENTS | ||||||
| SPONSORS | ||||||
| LOGISTICS | ||||||
| PUBLIC RELATIONS | ||||||
| ROI | ||||||
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Completed Action Items
| Action# | Description | Lead | Open | Due | Status | Latest Report | |||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| GENERAL | |||||||||||||||||||||||
| 002 | Follow up with Meetings Team | Heidi Ullrich | 05/12/13 | 18/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] | |||||||||||||||||
| 005 | ATLAS II Overarching-theme, Public Relations (PR) Message and strategic goals | Eduardo Diaz | 16/12/13 | 19/12/13 | Completed | (23/01/14): Reached consensus on the following PR msg suggested by Duncan Burns: "The At-Large community in ICANN is the voice of the end-user around the world into the policies that govern the Domain Name System" and the rest of the following strategic goals: (3) "Strengthen At-Large as a reservoir for civil society allies pursuing like-minded goals in terms of public interest", (4) "Make At-Large broader, inclusive and stronger (like one ALS per country)" , (5) "Improve inclusiveness and participation of existing and new member ALSs", (6) "Bridge knowledge gaps between At-Large insiders and the broader membership and RALO organizations", (7) "Exchange of members / ALSs experience and strengthen of bottom-up approach", (8) "Better understand concerns, ideas, working areas and expectations of our members", (9) "Help the At-Large community to learn more about ICANN’s work, functioning and current issues" [Transcript: Page 23 Reference Page] | |||||||||||||||||
| 030 | Reminder for survey regarding thematic sessions and result updates | Carlos Reyes | 15/03 | ||||||||||||||||||||
| 014 | Coordinate the ATLAS II Mentoring Program | Fatima Cambronero | 13/01/14 | 27/03/14 | Started | (15/05/14): No report given. [Chat] [Recording:1:10:00] [Reference Meeting Page] | |||||||||||||||||
| 022 | Coordinate the ATLAS II Event Agenda | Tijani Ben Jemaa | 18/02/14 | 27/03/14 | StartedCompleted | (1517/0504/14): Schedule was reviewed and fine tuned. Multi-stakeholder slot on Monday will be given to Holly Raiche and Carlton Samuels to fully coordinate. Wolf Ludwig volunteer to coordinate the Thematic Sessions event and its individual agendas. [Chat] [Recording:45:00New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received. COMPLETED. [Chat] [Transcript - Pg.2] [Reference Meeting Page] | |||||||||||||||||
| 037029 | Populate the information in the ATLAS II Participants Wiki page | Carlos Reyes | 02/03/14 | 14/03/14 | Completed | (12/06/14): ∫This item has been COMPLETED. | |||||||||||||||||
| 032 | Send a note to all RALOs suggesting to add a quick ATLAS II status update in their monthly meetings. | Carlos Reyes | 26/03/14 | 25/04/14 | Completed | (02 | Cancel the Multi-stakeholder Roundtable meeting on Monday - 23/06/14 | Heidi Ullrich | 15/05/14 | 22/05/14 | Started | (22/05/14): Item was not discussed during this meeting. [Chat] [Recording] [Transcript] [Reference Meeting Page] | 038 | Holly Raiche & Carlton Samuels are to organize a 90 min session on Privacy/Proxy and EWG issues on Monday 23/06/14 with the agreement they take full responsibility for the organization of the session. | Heidi Ullrich | 15/05/14 | 22/05/14 | Started | (22/05/14): Item was not discussed during this meetingWe’ll continue to do leading up to the event in June. [Chat] [RecordingTranscript - Pg.2] [Transcript] [Reference Meeting Page] - COMPLETED | 039 | Develop draft agendas for the plenary groups based on Tijani Ben Jemaa's descriptions. | Heidi Ullrich | 15/05/14 |
| 035 | New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received | Carlos Reyes | 17/04/14 | 0722/05/14 | StartedCompleted | (2229/05/14): Item was not discussed during this meetingThematic Working Group survey has been distributed and is now closed. [Chat] [Recording] [Transcript - Pag 2] [Reference Meeting Page ] | |||||||||||||||||
| 041 | Coordinate an ATLAS II Thematic Working Group coordination call to take place before end of May 2014 | Gisella Gruber | 040 | Develop draft agendas for the Thematic Groups, including using abstracts and questions produced by the TG SMEs | Heidi Ullrich | 15/05/14 | 22/05/14Started | Completed | (1529/05/14): Opened todayCoordinated. [Chat] [Recording] [Transcript Page 12] [Reference Meeting Page ] | 042 | Coordinate the ATLAS II Thematic Sessions Event | Wolf Ludwig | 15/05/14 | ||||||||||
| 044 | Verify with ICANN Legal if the Fayre of Opportunities background music can be used without a copyright license | Heidi Ullrich | 03/06/14 | 1015/06/14 | StartedCompleted | (1512/0506/14): Opened today. [Chat] [Recording:45:00] [Reference Meeting Page] | |||||||||||||||||
| 043 | Define SO/AC chair's function during the ATLAS II events | Tijani Ben Jemaa | 15/05/15 | 22/05/14 | Started | (15/05/14): Opened today. Are they being invited to: speak, listen, network, debate in a panel format, etc? [Chat] [Recording:1:03:00] [Reference Meeting Page] | |||||||||||||||||
| SPONSORS | |||||||||||||||||||||||
| 015 | Sponsorship updates | 13/01/14 | 31/03/14 | Started | (15/05/14): Afilias: Saturday dinner, PIR: Sunday lunch & Google: as required, Verisign: waiting for decision, Nominet: waiting for feedback, Microsoft: Overall ICANN. Need to check if ICANN can allocate some of the money to ATLAS II, Facebook: no answer [Chat] [Recording:1:12:00] [Reference Meeting Page] | ||||||||||||||||||
| LOGISTICS | |||||||||||||||||||||||
| 031 | Update on room assignments for ATLAS summit events as follows: ATLAS II plenary, thematic sessions and Fayre of Opportunities | Heidi Ullrich | 15/03/14 | 01/04/14 | Started | (22/05/14): Item was not discussed during this meeting. [Chat] [Recording] [Transcript] [Reference Meeting Page] | |||||||||||||||||
| PUBLIC RELATIONS | |||||||||||||||||||||||
| This item has been COMPLETED. | |||||||||||||||||||||||
| SURVEY | |||||||||||||||||||||||
| EVENTS | |||||||||||||||||||||||
| 003 | Note to Meeting Staff regarding room allocation. | 06/12/13 | 19/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] | ||||||||||||||||||
| 012 | Ensure ATLAS II Working Group to incorporate global Internet governance issues as planning continues | Eduardo Diaz | 20/11/13 | 10/01/14 | Completed | (10/01/14): Completed.Events sub-group has incorporated this as part of the events agenda (draft agenda @ 7/1/14). [Reference page] | |||||||||||||||||
Coordinate Fayre of Opportunities Event | Glenn McKnight | 12/01/14 | 27/03/14 | Completed | (12/06/14): This item has been COMPLETED. | ||||||||||||||||||
| 014 | Coordinate the ATLAS II Mentoring Program | Fatima Cambronero | 13/01/14 | 27/03/14 | Completed | (12/06/14): This item has been COMPLETED. | |||||||||||||||||
| 016 | Coordinate the ATLAS II Communications Working Group | 13/01/14 | 27/03/14 | StartedCompleted | (2212/0506/14): 2 Newsletter This item has been sent. 3 more to go. Website: IT Staff will confirm which domain will be used.Suggested atlasii.icann.org. Content to the website is being uploaded. Monday will be ready the english version to be approved by the Comm WG and Staff. Working on workflow for the content delivery during the meeting.Social media strategy done.Workflow still to decide.COMPLETED. | ||||||||||||||||||
| 022 | Coordinate the ATLAS II Event Agenda | Tijani Ben Jemaa | 18/02/14 | 27/03/14 | Completed | (05/06/14): We now have the full agenda, and we now have the full agendas for Monday through Friday, and we're just waiting for a few more on Saturday and Sunday. This AI has been completed. [Chat] [Recording] [Transcript - Page 4] [Reference Meeting Page ] | |||||||||||||||||
| 023 | Survey to help with the formation of the ATLAS II 5 thematic break out sessions | Carlos Reyes | 18/02/14 | 21/02/14 | Completed | (06/03/14): COMPLETED. Just over half of the ALSes participating in ATLAS II completed the survey. The survey will remain open to assist with the creation of Thematic Groups. [Chat] | 025 | Coordinate the ATLAS II Public Relations Sub-Working Group | Murray McKercher | 20/02/14 | 27/03/14 | Started | (15/05/14): No report given. [Chat] [Recording:1:10:00] [Reference Meeting Page] | ||||||||||
| 037 | Cancel the Multi-stakeholder Roundtable meeting on Monday - 23/06/14 | 036 | Distribute ATLAS II promotional video to ATLAS II participant list | Heidi Ullrich | 1715/0405/14 | 0522/05/14 | StartedCompleted | (2229/05/14): Item was not discussed during this meeting The cancellation of the multistakeholder round table meeting on Monday the 23rd. That has been completed. And in its place is going to be a WHOIS meeting to be led by Holly and Carlton. [Chat] [Recording] [Transcript Page 10] [Reference Meeting Page] | |||||||||||||||
| ROI | |||||||||||||||||||||||
| 024 | Coordinate the ATLAS II ROI Sub-Group | Cheryl Langdon-Orr | 18/02/14 | 31/01/15 | Started | (15/05/14): Following up from request(s) for base line data reported at our last call Cheryl Langdon-Orr and relevant At-Large Staff to further clarify what is required when it is required and how it can be collected - Ongoing AI progress is satisfactory and tracking to meet planned milestones. Carlos Reyes is also following up on some specific data collection options for use at the London Meeting, with ICANN IT staff, this will effect the ability to have ATLAS II participants manage the attendance recording at key ATLAS II activities individually progress on this will be reported upon shortly. | |||||||||||||||||
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Completed Action Items
| 038 | Holly Raiche & Carlton Samuels are to organize a 90 min session on Privacy/Proxy and EWG issues on Monday 23/06/14 with the agreement they take full responsibility for the organization of the session. | Heidi Ullrich | 15/05/14 | 22/05/14 | Completed | (29/05/14): Scheduled. [Chat] [Recording] [Transcript - Page 10] [Reference Meeting Page ] | ||||||||
| 039 | Develop draft agendas for the plenary groups based on Tijani Ben Jemaa's descriptions. | Heidi Ullrich | 15/05/14 | 22/05/14 | Completed | (29/05/14): Done. [Chat] [Recording] [Transcript - Page 10] [Reference Meeting Page ] | ||||||||
| 040 | Develop draft agendas for the Thematic Groups, including using abstracts and questions produced by the TG SMEs | 15/05/14 | 22/05/14 | Completed | (12/06/14): This item has been COMPLETED. | |||||||||
| 042 | Coordinate the ATLAS II Thematic Sessions Event | Wolf Ludwig | 15/05/14 | 15/06/14 | Completed | (12/06/14): This item has been COMPLETED. | ||||||||
| 043 | Define SO/AC chair's function during the ATLAS II events | Tijani Ben Jemaa | 15/05/15 | 22/05/14 | Completed | (05/06/14): Olivier to send and invitation letter to SO/AC chairs. There will be a 90 second recognition for the ones present during the ATLAS II opening ceremony on Saturday. [Chat] [Recording] [Transcript - Pages 8-14] [Reference Meeting Page ] | ||||||||
| 045 | Balance the number of people attending the Thematic Groups sessions | Heidi Ullrich | 03/06/14 | 10/06/14 | Completed | (12/06/14): This item has been COMPLETED. | ||||||||
| SPONSORS | ||||||||||||||
| 015 | Sponsorship updates | 13/01/14 | 31/03/14 | Completed | (05/06/14): No additional changes from the three main sponsors that we’ve had – that sponsored lunch, the sponsored dinner, and the general sponsor for the At‐Large Summit [Chat] [Recording] [Transcript - Page 21] [Reference Meeting Page ]. Item Completed. | |||||||||
| LOGISTICS | ||||||||||||||
| 001 | Mailing list for participating ALSs | 20/11/13 | 31 | |||||||||||
| Action# | Description | Lead | Open | Due | Status | Latest Report | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| GENERAL | ||||||||||||||
| 002 | Follow up with Meetings Team | Heidi Ullrich | 05/12/13 | 18/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] | ||||||||
| 005 | ATLAS II Overarching-theme, Public Relations (PR) Message and strategic goals | Eduardo Diaz | 16/12/13 | 19/12/13 | Completed | (23/01/14): Reached consensus on the following PR msg suggested by Duncan Burns: "The At-Large community in ICANN is the voice of the end-user around the world into the policies that govern the Domain Name System" and the rest of the following strategic goals: (3) "Strengthen At-Large as a reservoir for civil society allies pursuing like-minded goals in terms of public interest", (4) "Make At-Large broader, inclusive and stronger (like one ALS per country)" , (5) "Improve inclusiveness and participation of existing and new member ALSs", (6) "Bridge knowledge gaps between At-Large insiders and the broader membership and RALO organizations", (7) "Exchange of members / ALSs experience and strengthen of bottom-up approach", (8) "Better understand concerns, ideas, working areas and expectations of our members", (9) "Help the At-Large community to learn more about ICANN’s work, functioning and current issues" [Transcript: Page 23 Reference Page] | ||||||||
| 030 | Reminder for survey regarding thematic sessions and result updates | Carlos Reyes | 15/03/14 | 27/03/14 | Completed | (17/04/14): New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received. COMPLETED. [Chat] [Transcript - Pg.2] [Reference Meeting Page] | ||||||||
| 032 | Send a note to all RALOs suggesting to add a quick ATLAS II status update in their monthly meetings. | Carlos Reyes | 26/03/14 | 25/04/14 | Completed | (02/05/14): We’ll continue to do leading up to the event in June. [Chat] [Transcript - Pg.2] [Reference Meeting Page] - COMPLETED | ||||||||
| SURVEY | ||||||||||||||
| EVENTS | ||||||||||||||
| 003 | Note to Meeting Staff regarding room allocation. | 06/12/13 | 19 /12/13 | Completed | ( 1923/ 1201/ 1314): Consolidated into AI 007Completed. [Transcript: Page 2 Reference page] Matt Ashtiani | 012 | Ensure ATLAS II Working Group to incorporate global Internet governance issues as planning continues | |||||||
| 006 | Finalize list of ALS travelers by 31 January 2014 | Carlos ReyesEduardo Diaz | 20/11/13 | 1031/01/14 | Completed | (10/01/14): Completed.Events sub-group has incorporated this as part of the events agenda (draft agenda @ 7/1/14). [Reference page]|||||||||
| 023 | Survey to help with the formation of the ATLAS II 5 thematic break out sessions | Carlos Reyes | 18/02/14 | 21/02/14 | Completed | (06/03/14): COMPLETE. Just over half of the ALSes participating in ATLAS II completed the survey. The survey will remain open to assist with the creation of Thematic Groups. [Chat] [Reference Meeting Page] | ||||||||
| SPONSORS | ||||||||||||||
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| LOGISTICS | ||||||||||||||
| /14 | Completed | (06/02/14): The database is done. There are a total of 151 individual RALOs participating in the event: 23 from AFRALO, 30 from APRALO, 28 from EURALO, 37 from LACRALO, and 22 from NARALO, plus the full ALAC and its liaisons. Total will be approximately 176 participants. [Transcript Pages 3-7] [Reference Meeting Page] | ||||||||||||
| 007 | Provide Tijani Ben Jemaa with list of rooms and their availabilities for ATLAS II by 2 December | Carlos Reyes | 20/11/13 | 02/12/13 | Completed | (09/01/14): TB and HU have been in touch with Meetings Team regarding room availability. Everything is on track. [Reference page] | ||||||||
| 008 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants. | Heidi Ullrich | 20/11/13 | TBD | Completed | (19/12/13): Consolidated into AI 009. [Reference page] | ||||||||
| 009 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants and ensure that the list of approved travelers is sent to the Foreign Office for distribution to the UK Embassies and UK Consulates around the world | Heidi Ullrich | 001 | Mailing list for participating ALSs | Matt Ashtiani20/11/13 | 31/1201/1314 | Completed | ( 2315/ 0105/14): Completed. [Transcript: Page 2 Reference page] Matt Ashtiani | ||||||
| 006 | Finalize list of ALS travelers by 31 January 2014 | Carlos Reyes | 20/11/13 | 31/01/14 | Completed | (06/02/14): The database is done. There are a total of 151 individual RALOs participating in the event: 23 from AFRALO, 30 from APRALO, 28 from EURALO, 37 from LACRALO, and 22 from NARALO, plus the full ALAC and its liaisons. Total will be approximately 176 participants. [Transcript Pages 3-7] [Reference Meeting Page] | ||||||||
| 007 | Provide Tijani Ben Jemaa with list of rooms and their availabilities for ATLAS II by 2 December | Carlos Reyes | 20/11/13 | 02/12/13 | Completed | (09/01/14): TB and HU have been in touch with Meetings Team regarding room availability. Everything is on track. [Reference page] | ||||||||
Visas need to be in minimum 15 calendars day before arrival. No need to send list to embassies according to a foreign office contact. They are aware of the ICANN meeting. Hear recording for more details. [Chat] [Recording] [Reference Meeting Page] COMPLETED | ||||||||||||||
| 021 | MILESTONE: Provide list of all ATLAS II ALS travelers to Constituency Travel | Carlos Reyes | 13/02/14 | 13/02/14 | Completed | (06/03/14): COMPLETE. The ATLAS II ALS Participants database was provided to Constituency Travel on 20 February 2014. [Chat] [Reference Meeting Page] | ||||||||
| 031 | Update on room assignments for ATLAS summit events as follows: ATLAS II plenary, thematic sessions and Fayre of Opportunities | Heidi Ullrich | 15/03/14 | 01/04/14 | Completed | (29/05/14): Rooms have been allocated. See transcript for more details [Chat] [Recording] [Transcript Pages 8-9] [Reference Meeting Page] | ||||||||
| PUBLIC RELATIONS | ||||||||||||||
| 010 | Ensure that an ICANN Staff Public Relations Working Group for ATLAS II is established with Duncan Burns | 008 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants. | Heidi Ullrich | 20/11/13 | TBD09/01/14 | Completed | (1909/1201/1314): Consolidated into AI 009Duncan Burns has joined the ATLAS II PR mailing list. [Reference page] | ||||||
| 011 | Ensure that the ATLAS II Public Relations Sub-Working Group convenes and discusses expected achievements and have a joint meeting with ICANN Staff Public Relations Working Group | 009 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants and ensure that the list of approved travelers is sent to the Foreign Office for distribution to the UK Embassies and UK Consulates around the world | Heidi Ullrich | 20/11/13 | 31/01/14 | Completed | (1520/0502/14): Visas need to be in minimum 15 calendars day before arrival. No need to send list to embassies according to a foreign office contact. They are aware of the ICANN meeting. Hear recording for more details. [Chat] [Recording] This item will be taken by the ATLAS II PR Sub-working group. Completed. [Transcript page 12] [Reference Meeting Page] COMPLETED | ||||||
| 017 | Develop outreaching ATLAS II strategic goals | Murray McKercher | 06 | 021 | MILESTONE: Provide list of all ATLAS II ALS travelers to Constituency Travel | Carlos Reyes | 13/02/1413 | 27/0203/14 | Completed | ( 0617/ 0304/14): COMPLETE. The ATLAS II ALS Participants database was provided to Constituency Travel on 20 February 2014. [Chat]This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] | ||||
| PUBLIC RELATIONS | ||||||||||||||
| 018 | Welcome Message to participant ALSs | Olivier Crepin-Leblond | 30/01/14 | 31 | 010 | Ensure that an ICANN Staff Public Relations Working Group for ATLAS II is established with Duncan Burns | Heidi Ullrich | 20/11/13 | 09/01/14 | Completed | (0906/0102/14): Duncan Burns has joined the ATLAS II PR mailing list. [Reference page] | 011 | Ensure that the ATLAS II Public Relations Sub-Working Group convenes and discusses expected achievements and have a joint meeting with ICANN Staff Public Relations Working Group | Messages was sent 08/0214 [Message] [Reference Meeting Page] |
| 019 | Define ATLAS II likely impact and call to action | Murray McKercher | 30/01/14 | 27/03 | Heidi Ullrich | 20/11/13 | 31/01/14 | Completed | ( 2017/ 0204/14): ThisThis item will be taken by the ATLAS II PR Sub-working group. Completed. [Transcript page 12merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page]
| 017 | ||||
| 020 | Coordinate and maintain an Develop outreaching ATLAS II strategic goals | Murray McKercher | Web Page | Maricarmen Sequera | 30/0106/02/14 | 27/03/14 | Completed | (1706/0402/14):This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17 This group is being merged with the Newsletter Working Group Action Item 016. The Newsletter WG name will be changed to ATLAS II Communications Working Group. [Transc[Transcript pages 11-15]ipt pages 7-10] [Reference Meeting Page] | ||||||
| 025 | Coordinate the ATLAS II Public Relations Sub-Working Group | Murray McKercher | 20/02/14 | 27/03 | 018 | Welcome Message to participant ALSs | Olivier Crepin-Leblond | 30/01/14 | 31/01/14 | Completed | (12/06 /02/14): Messages was sent 08/0214 [Message] [Reference Meeting Page]This item has been COMPLETED. | |||
| 026 | Coordinate having a special lanyard or a special sticker at the bottom of the name tags to identify ATLAS II participants | Heidi Ullrich | 20/02/14 | 31 | 019 | Define ATLAS II likely impact and call to action | Murray McKercher | 30/01/14 | 27/03/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. Meeting staff confirmed that they will provide the special sticker as posted in the WIKI. The ATLAS II PR WG will make the final selection on the proposed lanyard currently posted in the WIKI. COMPLETED [Chat] [Transcript - Pg. 16-175] [Reference Meeting Page] | 020 | Coordinate and maintain an ATLAS II Web Page||
| 027 | Propose a design for the special lanyard or a special sticker at the bottom of the name tag that will be used to identify ATLAS II participants. (see AI 026 also) | Carlos Aguirre Natalia Enciso Maricarmen Sequera | 3020/0102/14 | 2731/03/14 | Completed | ( 0617/ 0203/14): This groupThis item is being merged with the Newsletter Working Group Action Item 016. The Newsletter WG name will be changed to ATLAS II Communications Working Group. [Transc[Transcript pages 11-15]ipt pages 7-10into action item #26 [Chat] [Transcript - Pg.13] [Reference Meeting Page] | ||||||||
| 026028 | Coordinate having a special lanyard or a special sticker at the bottom of the name tags to identify ATLAS II participants | Heidi UllrichPrepare a "wish-list" of items to give a way (memorabilia) for the ATLAS II Participants | 20/02/14 | 31/03/14 | Completed | (17/04/14): Meeting staff confirmed that they will provide the special sticker as posted in the WIKI. The ATLAS II PR WG will make the final selection on the proposed lanyard currently posted in the WIKI. COMPLETED This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 516-17] [Reference Meeting Page] | 027 | Propose a design for the special lanyard or a special sticker at the bottom of the name tag that will be used to identify ATLAS II participants. (see AI 026 also) | Carlos Aguirre Natalia Enciso Maricarmen Sequera | 20/02/14 | ] | |||
| 033 | Explore possible use of RFID/QR Codes tags as part of the participant badges | Murray McKercher | 26/03/14 | 15/0531/03/14 | Completed | (17/03/14): This item is being merged into action item #26 04/14): Group agreed to use QR codes. PR WG to decide on final design and suggest how it can be used during the event. [Chat] [Transcript - Pg. 1317-24] [Reference Meeting Page] | ||||||||
| 028034 | Prepare a "wish-list" of items to give a way (memorabilia) Select a hashtag for the ATLAS II Participantsevent | Murray McKercher | 17/0320/02/1431 | 30/0304/14 | Completed | (17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] | 033 | Explore possible use of RFID/QR Codes tags as part of the participant badges | Murray McKercher | 26/03/14 | ||||
| 036 | Distribute ATLAS II promotional video to ATLAS II participant list | Heidi Ullrich | 17/04/14 | 0515/05/14 | Completed | (1729/0405/14): Group agreed to use QR codes. PR WG to decide on final design and suggest how it can be used during the event. [Chat] [Transcript - Pg. 17-24] : This has been completed. [Chat] [Recording] [Transcript Page 10] [Reference Meeting Page ] | ||||||||
| ROI | ||||||||||||||
| 034004 | Select a hashtag for the ATLAS II event | Murray McKercher | 17/03/14 | Generate a feedback form in conjunction with the ROI Sub-group to capture summit feedback from attending ALSes | Wolf Ludwig/Cheryl Langdon-Orr | 19/12/13 | 12/0230/04/14 | Completed | (1706/0403/14): Feedback form submitted. Need to be updated before London. This action item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] | |||||
| ROI | ||||||||||||||
| updated as part of AI 024. | ||||||||||||||
| 024 | Coordinate the ATLAS II ROI Sub-Group | 004 | Generate a feedback form in conjunction with the ROI Sub-group to capture summit feedback from attending ALSes | Wolf Ludwig/Cheryl Langdon-Orr | 19/12/13 | 12/02/14 | Completed | 18/02/14 | 31/01/15 | Completed | (12/06/14): This item has been COMPLETED as far as the ATLAS II event. UPDATE - 10/10/14: This item is being updated as an action item within the ALAC monthly calls and at this moment is in progress. Please refer to the ALAC monthly calls wiki for more information about its progress. (06/03/14): Feedback form submitted. Need to be updated before London. This action item will be updated as part of AI 024. | |||
