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 **Zoom room:   https://icann.zoom.us/j/937509101      

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Dial-out Participants:

EN: Denise De Alcantara-Hochbaum, Eduardo Diaz, Alan Greenberg, Bill Thanis, David Mackey, Glenn McKnight, Gordon Chillcott, Greg Shatan, Joe Catapano, John More, Jose Lebron, Judith Hellerstein, Leon Sanchez, Marita Moll, Lori Staylor, Michael Casadevall, Yubelkys Montalvo, Alan Greenberg, Bill Jouris, Allan Skuce, Adrian Schmidt

Apologies:  Susannah Gray, Alfredo Calderon, Jonathan Zuck, 

Staff:  Heidi Ullrich, Silvia Vivanco, Michelle DeSmyter 

Call Management: TBDMichelle De Smyter

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Summary Minutes:    

Action Topics: EN

Recording: EN

Zoom Recording: EN

Zoom Chat: EN    

Transcript: EN EN

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AGENDA 

1. Attendance (XX/52 - XX%)

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Unaffiliated (Total 27 :: 6CA/22US) Attendance (XX/28 - XX%) 

For updates please contact Evin Erdoğdu, At-Large Staff.

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*(allowed time/running time)

4. Current Discussion Topics

This section is for discussion topics details that have been carried forward to this meeting

Topic 017: NARALO Outreach Group Update Report

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: To provide a summary of the NARALO Outreach Group efforts

→ 12 February 2018 [Recording: 42]  Report given. Please refer to recording/transcript fro more details. [Decision]: Carry forward to next meeting

*(allowed time/running time)

4. Current Discussion Topics

This section is for discussion topics details that have been carried forward to this meeting

Topic 017: NARALO Outreach Group Update Report

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: To provide a summary of the NARALO Outreach Group efforts

→ 12 February 2018 [Recording: 42]  Report given. Please refer to recording/transcript fro more details→ 14 March [Recording: 50:00]  Update given. Talked about strategic plan. Various testimonials given about outreach efforts. Example given: ICANN read outs, ARIN meetings and IGF Geneva. No action Topic generated. [Decision]: Carry forward to next meeting

→ 09 april → 14 March [Recording: 29 & 50:00]  Update given. Talked about strategic plan. Various testimonials given about outreach efforts. Example given: ICANN read outs, ARIN meetings and IGF Geneva. No action Topic generated. [Decision]:  Carry forward to next meeting

→ 09 april [Recording: 29 & 50 ]  William suggested that we put forward an effort to reach out to what are called HBCU, historically black colleges and universities, starting at Howard University in Washington DC. (see more details Page 16 in the transcript). Glenn provided and updated report on outreach efforts during ICANN 61 in Puerto Rico. please refer to page 25 in the transcript for more details. [Decision]: Chris Mondini and William to get on the phone or meet in DC to continue this discussion. 

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• UASG101 - Introduction to Universal Acceptance
• UASG102 - Email Address Internationalization (EAI) 
• UASG 103 - Programming Language Hacks
• At-Large ICANN65 Talking Points
• At-Large ICANN64 Policy Discussions Summary
• Universal Acceptance Steering Group 
• 2017 Evaluation of Websites for Acceptance of a Variety of Email Addresses - UASG017

→ 12 August: 

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This section is for any new discussions not in the agenda for this meeting.

Topic 069

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  Board Candidate Evaluation Committee (BCEC) & Board Member Selection Process Committee (BMSPC)

LEAD: Alan Greenberg

OPEN: 12 August 2019 [name]OPEN: [open date ], CLOSED:

TYPE: [General], [Policy], [Education], [Outreach]

DESCRIPTION: [Brief description]

*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.

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Supporting Material

General:

• 2019 NARALO Elections2017 
• 2017 Rules and Procedures
• Decertification Workspace
• Individual Members Roaster
• FY18 Budget Workspace
• FY19 At-Large Additional Budget Request (ABR) Workspace
• ALAC Finance and Budget Sub-Committee (FBSC)
• ALAC and the ALAC Appointee Selection Committee (AASC)
• NARALO Newsletters
• CROP Procedures & Guidelines

Policy:

At-Large Policy Resources

At-Large Capacity Building Workshop - An Introduction to Policy Development at ICANN
2019 ALAC Policy Comments & Advice
At-Large Policy Summary
At-Large Executive Summary page
Multistakeholder Advice Development graphic

ALAC moving topics @ June 2019 

Please join the weekly  At-Large Consolidated Policy Working Group (CPWG) meeting.

Recently Ratified by the ALAC

Evolving ICANN’s Multistakeholder Model
The ALAC contribution to the evolving multistakeholder model condensed the 21 issues developed through community consultations into 4 general categories: (1) structural, (2) process, (3) participation and (4) intergroup relations. Regarding structure and process, the ALAC recommends more specific scoping, the use of external influences and project management tools, easily retrievable records of discussions and decisions and joint community/staff priority setting. Regarding participation, the ALAC noted the mutlistakeholder system depends on wide participation in the process and wide participation from all regions remains a challenge, including language barriers and volunteer burnout. Finally regarding intergroup relations, the ALAC noted there will always be disagreements,  but a culture of positive relations between and among groups must be actively encouraged.

Recently submitted (note: not ICANN public comment): 

• CPWG Feedback on NomCom Review Implementation
• ALAC Feedback on EPDP Phase II

Public Comment for Decision

• Revisions to the ICANN Bylaws re SSAC and RSSAC Leadership 26 Jul 2019 
• Draft Financial Assumptions & Projections and Operating Initiatives for the development of Fiscal Years 2021-2025 Operating & Financial Plan 05 Aug 2019 
• Draft Final Report of The Second Country Code Names Supporting Organization Review (ccNSO2) 04 Aug 2019  Note: CPWG recommended No Statement to ALAC.

To call for volunteers to participate in these groups and to update the region on its work

SUPPORTING BACKGROUND AND DOCUMENTATION:

Initial email sent to all RALOs:

"Dear All,

To prepare for the selection of the Board Member selected by At-Large to be seated at the October 2020 Annual General Meeting, Maureen Hilyard, the Chair of the ALAC, has asked staff to make an immediate call for members of the two groups who will be responsible for moving the process forward.

According to the ALAC Rules of Procedure (2018) (https://tinyurl.com/y6kp9p6u ), the two groups are the 2019-2020 Board Member Selection Process Committee (BMSPC) and the 2019-2020 Board Candidate Evaluation Committee (BCEC). Please see ALAC Rules of Procedure Section D.19 - Procedure for Making the Selection to fill Seat 15 on the ICANN Board.

The deadline for applying to be members of these groups is 23:59 UTC on Monday 15 August 2019.

If you are interested, please send a note to At-Large staff at staff@atlarge.icann.orgspecifying which committee(s) the application is for and attach an Expression of Interest (EoI) explaining your interest and citing any applicable experience/knowledge.
 
Please note that your personal data submitted with your EoI may be shared with the RALO leadership, RALO ALS representatives, and/or ALAC Members/Leadership, as appropriate, as part of the evaluation and selection process, and that, if selected, your name and regional affiliation will be published on the BCEC Workspace (https://tinyurl.com/yyxbghsg) or the BMSPC Workspace (https://tinyurl.com/y3z5mfxq) as relevant. The processing of your personal data for these purposes will be carried out in accordance with the ICANN Privacy Policy and the website Terms of Service.

The At-Large Board Member 2019-2020 Selection Workspace is available at: https://tinyurl.com/yxqck74k [tinyurl.com]).
 
The RALO leadership is requested to send a list of their RALO's supported candidates and alternates for each group to the Chair of the ALAC and staff by 23:59 UTC Tuesday, 23 August 2019.

The ALAC will name the final membership soon after.

The details of the two groups are:

1)      Board Member Selection Process Committee (BMSPC)

According to Article 19.2 of the ALAC Rules of Procedure:

"The ALAC shall name a Board Member Selection Process Committee (BMSPC) which shall oversee the entire selection process including the election culminating the process but excluding those responsibilities specifically retained by the ALAC or given to the Board Candidate Evaluation Committee. The composition of the BMSPC will be regionally balanced and the committee will be populated with two representatives of each region selected by both the ALAC and the RALOs plus a chair selected by the ALAC. For each region, one Alternate member will be selected who can replace a member from the same region who for whatever reason is not able to fully participate and such replacement will be at the sole discretion of the BMSPC Chair in accordance with BMSPC guidelines."

The group is open to ALAC Members, At-Large community members and to RALO Leaders. However, the membership should include members of the community with significant experience from previous Board Director selected by At-Large process.  English will be the working language of this group. The workload of the BMSPC is not expected to be very heavy.

The group must be regionally balanced, with two representatives from each of the five RALOs. Each RALO will also select an Alternate member in the event one of the original members must be replaced. The RALO selection may be done by any means thought appropriate by the RALO leadership.

Please note that no member of the 2019-2020 BMSPC may submit an EoI for the position of the Board Director selected by At-Large.

The ALAC has selected Alan Greenberg as Chair of the BMSPC. The first meeting of the BMSPC will be scheduled for early September.

2)    Board Candidate Evaluation Committee (BCEC)

The ALAC Rules of Procedures state the following on the composition and task of the BCEC:

"19.3 The ALAC shall name a Board Candidate Evaluation Committee (BCEC) to compile an initial slate of candidates for election to Seat 15. A new BCEC consisting of two delegates selected by each of the RALOs plus a chair selected by the ALAC will be convened for each Board seat selection process. Each RALO shall also select an Alternate member who can replace a member from the same region who for whatever reason is not able to fully participate and such replacement will be at the sole discretion of the BCEC Chair in accordance with BCEC guidelines."

"19.4 The task of the BCEC is to identify applicants who would each make an excellent Board Director. [19.4.1] Applicant selected by the BCEC must meet the criteria specified in the ICANN Bylaws Article VI, Section 3 ( http://www.icann.org/en/about/governance/bylaws#VI-3 [icann.org]). These criteria include but are not limited to being: a) accomplished persons of integrity, objectivity, and intelligence, with reputations for sound judgment and open minds, and a demonstrated capacity for thoughtful group decision-making; and b) persons with an understanding of ICANN's mission and the potential impact of ICANN decisions on the global Internet community, and committed to the success of ICANN. Moreover, the Director selected by the At-Large Community must understand the mission of At-Large and the needs of the global community of Internet end users."

"19.5 No member of the electorate (Paragraph 19.10) may simultaneously serve as a member of the BCEC."

According to 19.5, members of the electorate (i.e., members of the ALAC and RALO Chairs who will be serving in 2020) may not be BCEC members.

The group must be regionally balanced, with two representatives from each of the five RALOs. Each RALO will also select an Alternate member in the event one of the original members must be replaced.

Additionally, no member of the 2019-2020 BCEC may submit an EoI for the position of the Board Director selected by At-Large.

Please note that experience on previous BCECs, on the ICANN Nominating Committee or comparable experience is an asset. The RALO selection methodology must ensure that only suitably qualified candidates are put forward to the ALAC by the RALO Chair.

English will be the working language of this group.

The ALAC has selected Yrjö Lansipuro as Chair of the BCEC. The first meeting of the BCEC will be scheduled for early September."

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→ 12 August: As fo today NARALO: 2 BCEC & none for BMSPC. BMSPC work is not expected to be heavy. We are covered in BCEC.

Topic 070: Snipped Webinar :: Internationalized Domain Names (IDN) and the Latin Script

LEAD: Bill Jouri

OPEN:12 August 2019, CLOSED:

TYPE: Education

DESCRIPTION: IDN is one of the ALAC moving topics @ June 2019 an as such our region should be more aware of what it is so it can be more effective in its appreciation for such an important concept that affects millions of Internet end user around the world including our region

→ 12 August: 

6. Any Other Business (AOB)

This section is for any new discussions not in the agenda for this meeting.

Topic 071*: [Topic title here]

LEAD: [name]

OPEN: [open date], CLOSED:

TYPE: [General], [Policy], [Education], [Outreach]

DESCRIPTION: [Brief description]

*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.

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Supporting Material

General:

• 2019 NARALO Elections2017 
• 2017 Rules and Procedures
• Decertification Workspace
• Individual Members Roaster
• FY18 Budget Workspace
• FY19 At-Large Additional Budget Request (ABR) Workspace
• ALAC Finance and Budget Sub-Committee (FBSC)
• ALAC and the ALAC Appointee Selection Committee (AASC)
• NARALO Newsletters
• CROP Procedures & Guidelines

Policy:

At-Large Policy Resources

At-Large Capacity Building Workshop - An Introduction to Policy Development at ICANN
2019 ALAC Policy Comments & Advice
At-Large Policy Summary
At-Large Executive Summary page
Multistakeholder Advice Development graphic

ALAC moving topics @ June 2019 

Please join the weekly  At-Large Consolidated Policy Working Group (CPWG) meeting.

Recently Ratified by the ALAC

Draft Financial Assumptions & Projections and Operating Initiatives for the development of Fiscal Years 2021-2025 Operating & Financial Plan
Executive Summary TBD

Proposed IANA SLAs for Publishing LGRs/IDN Tables
The ALAC supports the recommendations of the CSC and PTI for the proposed IANA SLAs for publishing the LGRs/IDN Tables.

Fundamental Bylaws Amendment Proposal – IANA Naming Function Review
The ALAC supported the current version of the ICANN Bylaws Section 18.7(a) and 18.7(b), but understands that it has now proven to be difficult to implement. The ALAC agrees that the proposed change preserves the intent of the original Fundamental Bylaw and supports the change. Subject to any new information being brought to the ALAC’s attention, the current intention is that the ALAC will support this Fundamental Bylaw change when it is presented to the Empowered Community.

Public Comment for Decision

• None

Current Statements (ALAC Advice, Comment or Correspondence)

Education:

• Education WG wiki
• Outreach and Engagement WG wiki

...