Introduction/Background

This Working Group will be used by the At-Large to coordinate and manage its efforts related to ICANN's Community Regional Outreach Pilot Program (CROPP) in which each of the 5 RALOs can apply for funding up to 5 "regional" outreach trips (up to three days, two nights) within a fiscal year (FY). FY15 is from July 2015 to 30 June 2016.

Similar to how RALO budget requests were reviewed by the ALAC Subcommittee on Finance and Budget (FBSC) before submitting to ICANN Finance, the At-Large CROPP Review team (CROPP RT) was established by the ALAC to:

review and approve RALO travel requests to the CROPP to ensure that the objectives of the travel requests are in line with ICANN’s strategic and regional engagement strategies as well as At-Large outreach strategies.
confirm with the relevant regional Stakeholder Engagement Vice Presidents that the purpose/goals of the travel request are consistent with ICANN’s strategic and regional engagement strategy.
submit the travel requests to ICANN once approved by the CROPP RT

The At-Large CROPP Review Team (CROPP RT) will have 10 members. Two members will be from each RALO, one member being from the:

ALAC Subcommittee on Outreach and Engagement (Outreach SC)
ALAC Subcommittee on Finance and Budget (FBSC)

It is not possible to subscribe directly to the mail list for this WG.

To understand the basics of CROPP, please kindly review the presentation slides At-Large-CROPP-15-Oct-2014.pdf

Procedure for RALOs to apply for funding for outreach trips

The RALO's CROPP RT members (in coordination with RALO leaders and their members on the ALAC Subcommittee on Outreach and Engagement and ALAC Subcommittee on Finance and Budget) complete the Draft Travel Forms at the CROPP FY15 wiki 8 weeks before any such proposed travel takes place.

Proposed travel must meet the Terms and Obligations for At-Large Travel Requests for the CROPP.

Within two weeks, the CROPP RT will:

review the information in the draft form, ask any clarifying questions as to the purpose and goals of the proposed trip and/or the details provided. The RALO's CROPP RT members will update the draft form based on the feedback from CROPP RT and the RALO.
once approved by the CROPP RT, the RALO CROPP RT members will get confirmation and approval from the ICANN Stakeholder Engagement Vice-President from the region regarding the purpose of the proposed trip.
once confirmation and approval has been obtained from the regional ICANN Stakeholder Engagement Vice-President and shared with the CROPP RT, the RALO's CROPP RT members will email ICANN's CROPP admins that the draft travel form has been is approved.

See Outreach Pilot Processing Flow Diagram to see how CROPP Administrators will handle the proposal once approved.

As per CROPP requirements, a Trip Assessment must be completed for each outreach event attended, which describes how the original purpose(s) and outcome(s) were realized. The RALO's CROPP RT members are expected to follow up with the travelers to complete the Draft Trip Assessments within 2 weeks after the outreach event and inform the CROPP RT when this is done for review and comment by the CROPP RT.

CROPP Trip Proposals

Submitting CROPP Proposals

If you are looking to submit CROPP propopsals for FY16, please do so in coordination with your At-Large Community Regional Outreach Pilot Program Review Team (CROPP RT) members!

The forms to submit proposals can be found on the At-Large RALO CROPP Draft Proposals Status Page

About CROPP FY15

For CROPP Proposals approved and filed with ICANN for FY15, see At-Large Proposals approved by CROPP RT and filed with ICANN.

About CROPP FY14

For FY14, see At-Large Proposals approved by CROPP RT in FY14 (to read the trip reports, its on the same page as the filed proposal)

For FY14, from 3Q 2013 to June 2014, the CROPP RT used a Google Form to collect information about the travel proposal. The links to this Google Form and other resources for FY14 are in CROPP FY14 Documents and are for historical reference only. See also FY14 CROPP approved proposals for the proposals approved and filed by the CROPP RT for FY14.

Members

The members of the At-Large Community Regional Outreach Pilot Review Team, organized by regional affiliation, are:

Region	Member	Group Representative	Status/Office
LACRALO	Dev Anand Teelucksingh		Chair;
AFRALO	Tijani Ben Jemaa	FBSC	Re-confirmed
AFRALO	Daniel Nanghaka	Outreach & Engagement	Confirmed
APRALO	Cheryl Langdon-Orr	FBSC	Re-confirmed
APRALO	Ali AlMeshal	Outreach & Engagement	Re-confirmed
EURALO	Olivier Crepin-Leblond	FBSC/Outreach & Engagement	Confirmed as observer
EURALO	Yuliya Morenets	Outreach and Engagement	Re-confirmed
EURALO	Wolf Ludwig	FBSC	Re-confirmed
LACRALO	Leon Sanchez	FBSC	Re-confirmed
LACRALO	Juan Manuel Rojas	Outreach & Engagement	Re-confirmed
ALAC Chair	Alan Greenberg	Outreach & Engagement/FBSC	Confirmed as Observer
NARALO	Glenn McKnight	Outreach & Engagement	Re-confirmed
NARALO	Judith Hellerstein	FBSC	Confirmed