NARALO Monthly Teleconference 

Date: Monday, 08 October 2018

Time: 19:00-20:00 UTC (for the time in various timezones click here)  

How can I participate in this meeting? 

1(800)550-6865, Teleconference EN ID: 1638

 **AC Room: https://participate.icann.org/naralo/                          

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Dial Out Participants:

EN: 

Audio Only: 

Apologies:  Joey Doyle

Staff: Heidi Ullrich, Silvia Vivanco

Call Management: TBC

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Summary Minutes:    

Action Items: EN

Recording:   EN

AC Recording: EN

AC Chat: EN    

Transcript: EN

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AGENDA

1. Attendance (XX/47)

This section is to record the meeting attendance.

ALS (Total 22 :: 9CA/13US) - Attendance (X/22) 

For updates please contact Evin Erdoğdu, At-Large Staff.

*P=Present

RED = Under decertification   ALAC  voted to decertify

Unaffiliated (Total 25 :: 7CA/18US) Attendance (2/25) 

• <<For updates please contact Evin Erdoğdu, At-Large Staff.

2. Approval of the Agenda & Discussion Order 

This section is to record the approval of this meeting agenda and its discussion order. (00:01/00:01)

→ 8 October [Recording: XX:XX]:

3. Meeting Discussion Order 

Eduardo

*(allowed time/running time)

4. Current Discussions (→= current meeting date)

This section is for discussions that have been carried forward to this meeting

ITEM 017: NARALO Outreach Group Update Report

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: To provide a summary of the NARALO Outreach Group efforts since our last call.

12 February 2018 [Recording: 42]  Report given. Please refer to recording/transcript fro more details. [Decision]: Carry forward to next meeting

14 March [Recording: 50:00]  Update given. Talked about strategic plan. Various testimonials given about outreach efforts. Example given: ICANN read outs, ARIN meetings and IGF Geneva. No action item generated. [Decision]:  Carry forward to next meeting

09 april [Recording: 29 & 50 ]  William suggested that we put forward an effort to reach out to what are called HBCU, historically black colleges and universities, starting at Howard University in Washington DC. (see more details Page 16 in the transcript). Glenn provided and updated report on outreach efforts during ICANN 61 in Puerto Rico. please refer to page 25 in the transcript for more details. [Decision]: Chris Mondini and William to get on the phone or meet in DC to continue this discussion. 

14 May [Recording: --]   Not in agenda for this meeting. [Decision]:  Carry forward to next meeting

11June [Recording: 40:25]  Glenn reported. Please read specifics in the transcript page 22. [Decision]: Carry forward to next meeting

10 September [Recording: 36:00] Report given. Transcript excerpt:"So, again, we have two tools. We have CROP which is three trips that ICANN has been generous enough to support. Plus we have discretionary funding." Check transcript starting in page #21 for more details. [Decision]:  Carry Forward to next meeting. 

→ 8 October [Recording: XX:XX]:

ITEM 025: CROP FY18

LEAD: Eduardo Diaz

OPEN: 12 February 2018, CLOSED: 

TYPE: [Outreach]

DESCRIPTION: To provide an update/report for the following events: Digital Inclusion  (Glenn), RigthsCon (Judith) and ARIN 41 (William)

12 February 2018 [Recording: 38] Report given. Refer to recording/transcript for details. [Decision]: Recommend to close.

14 March [Recording: 10:00]  Program was explained. There may be about $4K o discretionary money that can be used fro this next year. No action item generated. [Decision]: Recommend to keep in the agenda to inform allocation of the two last spots in this program

09 april [Recording: 25] William (WC) mentioned that his trip to the ARIN is more strategic in comparison to the GA trip to New Orleans and that he is looking forward to help out. Glenn sent to WC brochures and materials to help with the outreach.  Glenn also mentioned that he is going to attend The Digital Inclusion in Cleveland and Judith the RigthsCon in Toronto where she is going to be one of panelist as the At-Large Global Indigenous Ambassador program. Read more details in the transcripts (page 12) [Decision]: ACTION ITEM: William, Glenn and Judith to prepare to work with Evin and Mario from staff to make sure that all the activities are posted on at-large social media, Twitter, Facebook. Also, to provide short written reports to staff to start documenting all of these activities and some of the achievements.

14 May [Recording: 30:35]  Running out of time at this moment of the agenda.   [Decision]: Carry forward to next meeting as first item in the agenda.

11June [Recording: 3:34]  Glenn and Judith reported. Glenn RigthsCon leads: Canadian National Institute of the Blind (CNIB) & First Nations doing libraries throughout the Midwest. Judith RigthsCon leads: not specific leads but mentioned that she is following up with some of them. William's report pending. Final specifics about FY19 CROP still pending. [Decision]: Carry forward to next meeting.

09 July [Recording: 28:57]  Glenn RightsCon leads: Canadian National Institute of the Blind (CNIB) working on getting their application in soon. Glenn Digital inclusion leads: First Nations doing libraries throughout the Midwest. Judith RightsCon leads: couple Canadian and US non-profits, William's report pending [Decision]: Carry forward to next meeting.

13 August [Recording: 4:00]: New ALSs application by ALTERANTIVE was outreached during the DNS symposium in Montreal which was a CROP sponsored event attended by Glenn. William's report pending. [Decision]: Carry forward to next meeting.

10 September [Recording: 02:00] William's report pending. [Decision]: Carry forward to next meeting.

→ 8 October [Recording: XX:XX]:

ITEM 026:  NARALO ALAC Members Update Reports

LEAD: Javier Rúa, John Laprise & Alan Greenberg

OPEN: 09 April 2018, CLOSED: 

TYPE: [Policy]

DESCRIPTION: To provide a summary by our current NARALO representatives in ALAC of what was discussed since our last meeting in ALAC regarding policy and anything else that the region should be aware about.

09 april [Recording: 3:00 ]  Javier Rúa gave a summary of the Work Track 5” of the New gTLD Subsequent Procedures PDP Working Group. Alan mentioned statements already put out by ALAC fro GDPR Implementation, Fellowship Program and KSK Rollover. ALAC is currently looking for input on a proposal model made by the Intellectual Property Constituency (IP) and Business Constituency for accreditation and authorization on WhoIs data and on the replenishment of the ICANN financial reserve. Please check out the Policy Page in the links provided below. [Decision]: Action item for staff: Summarize what the policy issues are and send it out to the list as quickly as possible.

14 May [Recording: 12:04 ]  Alan provided a brief report about GDPR , NomCom Review, CCWG on Accountability Work Stream #2 (coming up)  and GNSO on New gTLD (coming up) [Decision]: Carry forward to next meeting.

11June [Recording: 29:42] No reports given. [Decision]: Carry Forward to next meeting

13 August [Recording: 17:00]: Reports provided by Alan  and Javier. See transcript page 10 and 15 to see details. [Decision]: Carry Forward to next meeting

→ 10 September [Recording: 46:50]  Report given by John Laprise. Transcript excerpt : "As was mentioned, the KSK rollover is moving ahead, so that will happen before the next ICANN meeting. In addition, the Policy Working Group is getting up and running. Jonathan Zuck [inaudible] there. We’ve got review implementation which is also kicking off as well as ongoing work with new gTLDs and GDPR. The accelerated technical specs that are being under review which is another area of a lot of concern and conversation." Check transcript starting in page #26 for more details. [Decision]:  Carry Forward to next meeting.

8 October [Recording: XX:XX]:

ITEM 028: NARALO Policy Group Update Report

LEAD: Jonathan Zuck 

OPEN: 09 April 2018, CLOSED:

TYPE: [Policy]

DESCRIPTION: To provide an update report by the head of the Policy Group as to the ICANN policies being discussed at the moment affecting NARALO end-users and/or interest to NARALO members in general

09 april [Recording: 51] This group is looking for volunteers. Jonathan suggested to focus in the following topics: Disposition of Action Funds, Universal Acceptance and Name Collisions. Please refer to page 26 of the transcript for more details about these.  [Decision]: ACTION ITEM: Ask for volunteers for this group. Carry forward to next meeting.

14 May [Recording: --]   Not in agenda for this meeting. [Decision]:  Carry forward to next meeting

11June [Recording: 43:03] Mentioned that the biggest think is that Subsequent Procedures Working Group is going to be delivering its interim report shortly after Panama. Also discussions about charitable outcome associated with O.com and finally GDPR. More specifics on page 23 in the transcript. [Decision]: Carry Forward to next meeting

13 August [Recording: 22:00]:  from the transcript page 14 : "we identify the issues, we’re trying as a group to identify what matters to end users and also what we think our position should be. But at that point, we’ll then need people to participate in drafting that section of our response. So we are interested in more people being engaged to do some writing on a particular question because there are so many questions to answer"  [Decision]:Carry Forward to next meeting

→ 8 October [Recording: XX:XX]:

ITEM 029: NARALO Education Group Update Report

LEAD: Alfredo Calderon

OPEN: 09 April 2018, CLOSED:

TYPE: [Policy]

DESCRIPTION: This discussion item is for providing an update report by the head of the Educational Group.

09 april [Recording: --]  For the May meeting, Jonathan Zuck will discuss "Universal Acceptance" as part of the SWebinar series. Future topics must align with ICANN's mission, therefore, the Policy & Hot Topics must be reviewed if a SWebinar is to be organized. It seems reasonable to consider Pollicy Comments as a point of reference. We are aware that in some instances the timeframe will be a limitation when Public comments before our monthly meetings. [Decision]: Carry forward to next meeting.

14 May [Recording: 45:00 ]   Presentation given by Jonathan on Intelectual Property Constituency (IPC) / Business Constituency (BC) Accreditation & Access Model for Non-Public Data. Please see details in transcript starting on page #30. [Decision]: Carry forward to next meeting.

11June [Recording: 47:05]  No report given. [Decision]: Carry forward to next meeting.

9 July:  Jonathan Zuck will discuss "Universal Acceptance" as part of the SWebinar series. Basic information available here. Seeking volunteers to do SWebinars for upcomming meetings. Topics must be related to ICANN's mission and pressing issues that might entice commenting by the  RALO.

→ 10 September [Recording: 44:00] Report given. Transcript excerpt : "I sent out an e-mail through the education group to gather topics that we feel that we should have a short webinar in the coming meetings, keeping in mind that if they are really related with some policy that is out there for comment and it’s time-sensitive, we’re going to give priority to those." Check transcript starting in page #25 for more details. [Decision]:  Carry Forward to next meeting.

→ 8 October [Recording: XX:XX]:

ITEM 041: Introductory Remarks by NARALO Chair

LEAD: Eduardo Díaz

OPEN: 10 September 2018, CLOSED:

TYPE: General

DESCRIPTION: To put the meeting in perspective  and bring-up anything of general interest to the membership.

→ 10 September [Recording: 01:41]  Overview given.  Check transcript starting in page #2 for more details. [Decision]:  Carry Forward to next meeting.

→ 8 October [Recording: XX:XX]:

ITEM 042: New NARALO Members

LEAD: George Kirikos & Joey Doyle

OPEN: [open date], CLOSED:

TYPE: Outreach

DESCRIPTION: To introduce new members to the region

→ 10 September [Recording: 05:50]  George Kirikos introduced himself. From transcript : "I’ve been [using the Internet] for a very long time. Way back, well, I guess when I was in school, we used the Commodore PETs in grade 7. So that got me hooked on computers. I was an early user of bulletin board systems, which obviously then transformed into Internet and AOL and things like that way back in the early 80s." Check transcript starting in page #4 for more details. - Check transcript starting in page #4 for more details. Joey was not available for this call. Will try to confirm him for our next call. Alfredo introduced two NA fellows that will be participating in ICANN63 as fellows. These were Michael Casadevall and Janos Szurdi. Check transcript starting in page #6 for more details. [Decision]: Carry forward to next meeting

→ 8 October [Recording: XX:XX]:

ITEM 043: Social Media Update Report

LEAD: Susannah Gray 

OPEN: 10 Sept 2018, CLOSED:

TYPE: Outreach

DESCRIPTION: To report on the At-Large Social Media Working Group (SoMe) and NARALO required efforts to support this initiative

→ 10 September [Recording: 28:30] Report given. Transcript excerpt: "The thing I guess at this point we’re really looking from NARALO as some additional volunteers from the community to be on point if NARALO-related social media. As I put in the chat, if you’re interested, please contact me or one of the staff on this call or Evin. And we’ll put your name in the hat, and we’ll get busy. We have a lot of work to do." Transcript excerpt by Alfredo asking for #hashtags : "...if it’s possible to have an action item where we, as NARALO, can make a list of all the hashtags of all the ALSes that we have in our region so that we can monitor what activities they are doing, I and Susannah, as the social media leaders, can funnel that information so that At-Large can have access to it in a timely formal manner." Check transcript starting in page #17 for more details [Decision]: Carry forward to next meeting

→ 8 October [Recording: XX:XX]:

ITEM 044: North America Stakeholder Engagement

LEAD: Chris Mondini & Joe Catapano

OPEN: 10 September 2018, CLOSED:

TYPE: General

DESCRIPTION: To provide an update report on North America Stakeholder Engagement efforts

→ 10 September [Recording: 16:31]  Report given. Transcript excerpt: "We are also working with two universities, the University of California in Los Angeles and also Arizona State University and also the University of Colorado, to work on ways that we could possibly exchange academic credit for students who participate in policy development processes or have some other ICANN policy development advancing role. So we are talking to them actively." Yubelkys Montalvo from HETS was very interesting in helping with this effort. Check transcript starting in page #10 for more details. [Decision]: Carry forward to next meeting.

→ 8 October [Recording: XX:XX]:

ITEM 046: SWebinar :: Work Ahead to meet the Implementation Review

LEAD: Allan Greenberg and Cheryl Langdon-Orr

OPEN: 8 October 2018, CLOSED: 8 October 2018

TYPE: Education

DESCRIPTION: Short presentation on the Initial Report on the New gTLD Subsequent Procedures Policy Development Process (Overarching Issues & Work Tracks 1-4)

• • • • • What is this?
        • What did ALAC do different this time to comment on this policy?
        • Why is this important to the end-users? 
          • Overview of the ALAC comments

→ 8 October [Recording: XX:XX] 

5. New Discussions (→= current meeting date)

This section is for new discussions in the agenda for this meeting

ITEM 047: Academic Credits

LEAD: Chris Mondini

LEAD COLLABORATORS: Yubelkys Montalvo (Universities) & David Morar (Students)

OPEN: 10 September 2018, CLOSED:

TYPE: General

DESCRIPTION: To work on ways that we could possibly exchange academic credit for students who participate in ICANN policy development processes

→ 8 October [Recording: XX:XX] : 

6. Any Other Business (AOB)

This section is for any new discussions not in the agenda for this meeting.

ITEM 046*: [Item title here]

LEAD: [name]

OPEN: [open date], CLOSED:

TYPE: [General], [Policy], [Education], [Outreach]

DESCRIPTION: [Brief description]

*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.

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Supporting Material

General:

• 2017 Rules and Procedures
• Decertification Workspace
• Individual Members Roaster
• FY18 Budget Workspace
• FY19 At-Large Additional Budget Request (ABR) Workspace
• ALAC Finance and Budget Sub-Committee (FBSC)
• ALAC and the ALAC Appointee Selection Committee (AASC)
• NARALO Newsletters
• CROP Procedures & Guidelines
  
  

Policy:

See:

• NARALO Hot Topics

• At-Large Policy Advice Development Page

Statements approved by the ALAC

None

Statements in process - Drafting, Comment or Vote

Drafting ICANN Seeking Community Feedback on Proposed Unified Access Model Internal Deadline 31 Aug 2018 
Penholder(s): Gregory Shatan

Comment IPC/BC Accreditation & Access Model for Non-Public Data v1.7 Internal Deadline31 Aug 2018   Note: Not a formal ICANN public comment.
Penholder(s): Jonathan Zuck

Drafting Initial Report on the New gTLD Subsequent Procedures Policy Development Process (Overarching Issues & Work Tracks 1-4) 26 Sep 2018
Penholder(s): Jonathan Zuck

Vote Draft ICANN Africa Strategic Plan 2016-2020 Version 3.0 10 Sep 2018 
Penholder(s): Fatimata Seye Sylla

Comment Recommendations for Managing IDN Variant Top-Level Domains 17 Sep 2018 
Penholder(s): Satish Babu

Drafting Proposed gTLD-Registration Data Access Protocol (RDAP) Profile 13 Oct 2018 
Penholder(s): Joanna Kulesza

Statements that seem to be stalled

None

Public Comment requests to which the ALAC decided not to submit Statements

• • The Independent Review Process Implementation Oversight Team (IRP-IOT) Draft Recommendations
  • Proposed Renewal of .COOP Sponsored Registry Agreement
  • Proposals for Kannada, Oriya and Telugu Scripts' Root Zone Label Generation Rules
  • Study on Technical Use of Root Zone Label Generation Rules 

New Public Comment requests to which the ALAC needs to make decisions

None

Upcoming Public Comment Requests

September

• • Initial Report on the New gTLD Subsequent Procedures Policy Development Process (Work Track 5 – Geographic Names at the Top-Level)
    
  • Competition, Consumer Trust & Consumer Choice Review Team – Final Report
    
  • Proposals for Bengali, Malayalam, and Tamil Scripts Root Zone Label Generation Rules (LGR)
    
  • Security and Stability Advisory Committee (SSAC) 2 Review: Draft Report and Recommendations
    
  • Proposal for Sinhala Script Root Zone Label Generation Rules (LGR)
    
  • Implementation of Privacy and Proxy Services Accreditation Program
    
  • Recommendations on the Technical Use of the Root Zone Label Generation Rules (LGR)
    
  • Inter-Registrar Transfer Policy (IRTP) Policy Status Report
    

October

• • Translation and Transliteration of Contact Information Policy Draft
    
  • New gTLD Auction Proceeds Cross Community Working Group (CCWG) – Initial Report
    
  • Final Recommendations for Managing the IDN Variant Top-Level Domains
    
  • Temporary Specification for gTLD Registration Data Expedited Policy Development Process (EPDP) Initial Report
    

Education:

• Education WG wiki
• Outreach and Engagement WG wiki

Outreach:

NARALO FY19 Outreach and Engagement Strategic plan

Community Regional Outreach Program (CROP)-FY18 Home

At-Large Social Media Working Group