EN: Eduardo Diaz, Judith Hellerstein, Gordon Chillcott, Loris Taylor, Alfredo Calderon, David Mackey, Glenn McKnight, Zak Muscovitch, Leah Symekher, Bill Jouris, Jose Lebron, Dustin Loup, Javier Rua-Jovet, John More, Pierre-Jean Darres,

Apologies: Marita Moll, Adrian Schmidt, Dana Perry

Staff: Heidi Ullrich, Silvia Vivanco, Joe Catapano, Alperen Eken, Claudia Ruiz

Call Management: TBC Claudia Ruiz

...

Summary Minutes:

Action Topics: EN

Recording: EN

Zoom Recording: EN

Zoom Chat: EN

Transcript: EN EN

...

AGENDA

1. Attendance (

...

14/53 -

...

27%)

This section is to record the meeting attendance.

ALS (Total 24 ::11CA/13US) - Attendance (

...

10/24 -

...

42%)

yone#	ALS	REP	ALT	US	CA
1	Pacific Community Networks Association/CA	Allan Skuce	Bev Collins		X
2	ISOC DC/US	Dustin Loup (P)	John More (P)	X
3	ISOC PR/PR	Eduardo Díaz (P)	Alfredo Calderón (P)	X
4	Canadian Association for Open Source (CLUE)/CA	Evan Leibovitch	Mathew Rice		X
5	Foundation For Build. Sustainable Communities/CA	Glenn McKnight (P)	Robert T Bell		X
6	Greater Toronto Area Linux User Group/CA	Gordon Chillcott (P)	Bill Thanis		X
7	Association of Internet Users/US :: ALAC 2017-19	John Laprise	Cristina Willlard	X
8	ISOC NY/US	Greg Shatan	-	X
9	Capital Area Globetrotters/US	Judith Hellerstein (P)	Le-Marie Thompson	X
10	Consumers Council of Canada/CA	Kenneth L. Whitehurst	Howard Dean		X
11	ISOC CO/US	Karen Mulberry	-	X
12	ISOC SF/US	Leah Symekher (P)	Susannah Gray	X
13	Native Public Media/US	Loris Taylor (P)	Elyse Dempsey	X
14	Telecommunities Canada/CA	Marita Moll (P)	Garth Graham		X
15	Communatique/CA	Monique Chartrand	-		X
16	The IP/Tech. Section of the HI State Bar Assoc./US	David Morris	Dane Anderson	X
17	ISOC Quebec/CA	Pierre-Jean

Darres

Darres (P)	Robert Castonguay		X
18	ISOC Canada/CA	Shelley Robinson	Murray McKercher		X
19	Connecting.nyc Inc./US	-	Robert Pollard	X
20	Hispanic Educational Tech. Services (HETS)/PR	Yubelkys Montalvo	Yelixa Castro	X
21	Nova Scotia Community Access Program	Dana Perry (A)	Erick Stackhouse		X
22	At-Large North American Graduate Students/US	David Cristian Morar	Anna Cecile Loup	X
23	Alternatives, Inc.	Michel Lambert	Myriam Cloutier		X
24	Colegio de Ingenieros de Puerto Rico	José Lebrón (P)	Miguel Bauzá	X

For updates please contact Evin Erdoğdu, At-Large Staff.

...

RED = Under decertification

Unaffiliated (Total 29 :: 6CA/23US) Attendance (

...

04/29 -

...

14%)

#	Name	US	CA
1	Adrian Schmidt (A)		X
2	Alan Greenberg		X
3	Bill Jouris (P)	X
4	Daniel Wright	X
5	David Mackey (P)		X
6	Denise de Alcantara-Hochbaum	X
7	Endrias Zewde	X
8	Edward Hasbrouck	X
9	Javier Rúa

Jovet

Jovet (P)	X
10	Jeongwon Ryu	X
11	Jeremy Pesner	X
12	Joey Doyle		X
13	Jonathan Zuck	X
14	Kevin Frazier	X
15	Kirstin Doan	X
16	Kristian Stout	X
17	Linda Kaiser	X
18	Michelangelo De Simone		X
19	Nat Cohen	X
20	Nathalie Coupet	X
21	Philip Righter	X
22	Robert Guerra		X
23	Robert Jacobi	X
24	Roland Yarbrough	X
25	Thomas W Campbell	X
26	Thomas Struett	X
27	Wes Boudville	X
28	William Cunningham	X
29	Zak Muscovitch (P)

For updates please contact Evin Erdoğdu, At-Large Staff.

...

3. Meeting Discussion Order

Topic	Discussion	Lead	Allotted Time/Running Time
041	Introductory Remarks by NARALO Chair →: To put the meeting in perspective and bring-up anything of general interest to the membership: New Discussion Topics Post ATLAS III Activities Update Reports ATLAS III/NASIG 2019 updates (closing item) Universal Acceptance F20 Discretionary Funds - reminder & CROP opportunities NARALO Policy Group Update Report NARALO Outreach Group Update Report EPDP on the Temporary Specification for gTLD Registration Data Appointments Judith Hellerstein - Finance and Budget Sub-Committee (FBSC) Pierre-Jean Darres - ALAC Appointee Selection Committee (AASC) Next Meeting: 13 January 2019 @ 20:00 UTC	Eduardo	(00:05/ 00:05)

Topic

Discussion

Lead

Allotted Time/Running Time

041

Introductory Remarks by NARALO Chair

→: To put the meeting in perspective and bring-up anything of general interest to the membership:

New Discussion Topics

Post ATLAS III Activities

Update Reports

ATLAS III/NASIG 2019 updates (closing item)
Universal Acceptance
F20 Discretionary Funds - reminder & CROP opportunities
NARALO Policy Group Update Report
NARALO Outreach Group Update Report
EPDP on the Temporary Specification for gTLD Registration Data

Appointments

Judith Hellerstein - Finance and Budget Sub-Committee (FBSC)
Pierre-Jean Darres - ALAC Appointee Selection Committee (AASC)

Next Meeting: 13 January 2019 @ 20:00 UTC

Eduardo

(00:05/ 00:05)

068

Universal Acceptance (UA)

Universal Acceptance WG

→ Team responsible for liaising with the UA

067

Introduction of New Individual Members

→ To introduce new individual members to the region

New member:
- Zak Muscovitch

Eduardo

Zak

(00:05 / 00:10)

068

Universal Acceptance (UA)

Universal Acceptance WG

→ Team responsible for liaising with the UA Org to educate NARALO in UA concepts and help identify ways on how our RALO and the UA Org could work together to help spread the importance of UA in our region.

For this meeting
- Report on interactions with UASG members and participation in some of its meetings during ICANN 66

Denise

(00:05 / 00:

15)

056

ATLAS III &2019 North America School of Internet Governance (NASIG 2019)

→:To provide an ATLAS III and NASIG update

Propose to close this discussion item and open one on post ATLAS III activities

Eduardo

(00:01 / 00:

16)
075	Post ATLAS III Activities → To provide an update report for post ATLAS III activities For this meeting: NARALO At-Large Ambassadors Adrian Schmidt David Mackey At-Large Journey Path Categories Image Modified Activity Categories Communications e.g.: At-Large Communication's Strategy Capacity Building e.g.: ICANN Learn courses Outreach and Engagement e.g.: General Assemblies planning Policy Involvement e.g.: Development of statements and advice	Eduardo	(00:04/ 00:

20)

072

North American School of Internet Governance (NASIG) Updates

→ To provide an update on efforts regarding the North American School of Internet Governance

Future NASIG Schools:
- NASIG 2020 :: Washington , DC
  - Lead: Dustin Loup
- NASIG 2021 & 2022
  - Location and lead

- - are to be determined
For this meeting
- Update report on NASIG 2020 :: Washington DC

Eduardo

Dustin

(00:05 / 00:

25)

073

2022 NARALO General Assembly (NGA 2022)

→ To provide an update on efforts regarding the 2021 ( NARALO General Assembly

NGA can be held during ICANN 72 in Seattle or during ICANN 73 in San Juan, PR.

Eduardo

(00:05 / 00:

30)

064

FY20 NARALO Discretionary Funds

→ To report on the use of the funding for FY20 outreach and engagement activities by Regional At Large Organizations (RALOs) - Current NARALO balance: $3,500

Reminder on steps to apply (FY20 RALO Requests for Funding to support an Outreach Activity):
1. A request form needs to be completed to initiate the process.
2. The request needs to be reviewed and approved by Regional Leadership prior to sending to ICANN org staff.
3. The request must be sent to Silvia Vivanco and Heidi Ullrich at least three weeks prior to the planned activity.
4. Approval (or not) will be informed via email to the organization representative that made the request.
For this meeting
- Update on Adrian Schmidt event moved to January 2020

Judith

Adrian

(00:05 / 00:30)017

NARALO Outreach Group Update Report

- ABR FY21: all RALOs are to review any ALS or individual request or complete a template on behalf of the RALO prior to being sent to At-Large Staff by the deadline of Monday, 6 January 2020 (this will be opened as a new discussion topic for our January 2020 meeting)

Judith

Adrian

(00:05 / 00:35)

017

NARALO Outreach Group Update Report

→: To provide a summary of the

NARALO Outreach Group efforts

Remainder of CROP Trips FY20 (1 July 2019 through 20 June 2020) ← Judith
1. ARIN
  - ARIN 45 April 26 / 29 2020 @Louiville, Kentucky :: Application deadline is January 10, 2020
    - Application form:: https://forms.gle/wJsh1mikYKRJMsy57
    - As of Aug 12 - Five applications
2. NonprofitTechnology Conference 2020 (NTC 20) March 24/26 @Baltimore,Maryland :: Application deadline is January 10, 2020
  - Application form:: https://forms.gle/r7A8CEZsTRdiFf9q8
  - As of August 12 Zero Applications
3. Net Digital Inclusion 2020 (NDIA 20), April 7/9 @Portland, Oregon :: Application deadline is January 10, 2020
  - Application form:: https://forms.gle/PfYjZUeYNdxD7D5x5
    As of August 12 Zero Applications
For this meeting ← David
- Update on last Outreach & Engagement Working Group (O&E) meeting
- ~~CROP trip to ICANN 67, Cancún approved. Application will be published shortly. Open to anyone interested.~~ ← does not apply to NARALO

Judith

David

(00:05 / 00:

40)

044

North America Stakeholder Engagement

→: To provide an update report on North America Stakeholder Engagement efforts

Current and future engagements

Chris

Joe

(00:05 / 00:

45)

028

NARALO Policy Group Update Report

→: To provide an update report by the head of the Policy Group as to the ICANN policies being discussed at the moment affecting NARALO end-users and/or interest to NARALO members in general

- - At-Large Policy Advice Updates

Jonathan

Marita

(00:05 / 00:

50)

052

EPDP on the Temporary Specification for gTLD Registration Data

→: To provide an update report on this effort

Alan

(00:05 / 00:

55)

074

065

Real-Time Transcription (RTT)

LEAD: Judith Hellerstein supported by Silvia Vivanco (ICANN Staff)

→ To provide an update report on the results of this resource.

FY20 Additional Budget Request (ABR)

Approved:
- Real-Time Transcription (RTT) of up to ten (10) hours of Inter-sessional At-Large teleconference calls in English during FY20

For this meeting:
- Report on analysis of RTT survey data

Judith

Silvia/Heidi

(00:05 / 00:55)074

2020 NomCom Updates

→ To provide an update report from the 2020 NomCom

For this meeting:
- Update report
  Image Removed

Glenn(00:05 / 00:60)

if we get to them...

026

2020 NomCom Updates → To provide an update report from the 2020 NomCom For this meeting: Update report with opportunities for PTI Board, ICANN Board, ccNSO, GNSO and ALAC https://www.icann.org/nomcom2020 Application opens mid December and closes Feb 10th, 2020	Glenn	(00:05 / 00:60)
*if we get to them...*
026	NARALO ALAC members Update Reports →: To provide a summary by our current NARALO representatives in ALAC of what was discussed since our last meeting in ALAC regarding policy and anything else that the region should be aware about.	Javier Jonathan Marita	-
029	NARALO Education Group Update Report →: To provide provide an update report by the head of the Educational Group since our last call.	Alfredo	-

050	Student Outreach by the North American Graduate Students At-Large Structure →: To provide an updated report on efforts related to outreach University students by this At-Large Structure F/U syllabus work and Google doc for research material	David Anna	-

059

065

Real-Time Transcription (RTT)

LEAD: Judith Hellerstein supported by Silvia Vivanco (ICANN Staff)

→ To provide an update report on the results of this resource.

FY20 Additional Budget Request (ABR)

Approved:
- Real-Time Transcription (RTT) of up to ten (10) hours of Inter-sessional At-Large teleconference calls in English during FY20

For this meeting:
- Report on analysis of RTT survey data

Judith

Silvia/Heidi

059

RIR Outreach

→:

RIR Outreach

→:

To provide a report on RIR outreach efforts For this meeting: Report on efforts	Judith	-
	*to be updated in the future...*
045	Academic Credits →:To work on ways that we could possibly exchange academic credit for students who participate in ICANN policy development processes	Chris Yubelkys David
-	Any Other Business (AOB)	-	-
-	Next meeting: November 18, 2019 @19:00 UTC	-	(00:01 / 00:60)

*(allowed time/running time)

...

→ 18 November: See discussion detail starting on transcript page #30

→ 09 Deember: See discussion detail starting on transcript page #21

Topic 026Topic 026: NARALO ALAC Members Update Reports

...

→ 18 November: Overview given.

→ 09 December: Overview given. More details on transcript page #1

Topic 044: North America Stakeholder Engagement

...

→ 09 September: Main engagement activity that’s going on in the region right now sort of a pre-ICANN66 event, something to wet the appetite for the Montreal Community. IN other words, a preview for people to get ICANN on the radar as we get ready for the meeting which will happen in November. 7^th of October from 5:00 to 7:30 p.m. local time. See transcript page # 17 for more details.

→ 09 December: Joe Catapano provided a brief report. See transcript page# 27.

Topic 047: Academic Credits

...

→ 18 November: Report provided by Judith. See transcript page #17.

→ 09 December: Report provided by Judith. See transcript page #11.

Topic 065: Real-Time Transcription (RTT)

...

→ 18 November: Read transcript page #26 to see more details about this topic.

Topic

...

067: Introduction of New Individual Members

LEAD: Denise de Alcantara-Hochbaum Eduardo Diaz

OPEN: 12 August 201915 July 2019, CLOSED:

TYPE: Policy, Outreach

NARALO Universal Acceptance Working Group

SUPPORTING BACKGROUND AND DOCUMENTATION:

This topic was created as an action item assigned by ALAC to all RALOS. See the following email received on 25 July 2019:

[General]

DESCRIPTION: To introduce new individual members to the region

New members:
- Zak Muscovitch

→ 12 August: Bill and Denise introduced themselves

→ 09 September: Time was put on dormant state while creating the new agenda.

→ 09 December: re-activated to introduce Zak Muscovitch which was done. See transcript page #3.

Topic 068: Universal Acceptance (UA)

LEAD: Denise de Alcantara-Hochbaum

OPEN: 12 August 2019, CLOSED:

TYPE: Policy, Outreach

NARALO Universal Acceptance Working Group

SUPPORTING BACKGROUND AND DOCUMENTATION:

This topic was created as an action item assigned by ALAC to all RALOS. See the following email received on 25 July 2019:

"Dear RALO "Dear RALO Chairs,

Further to an action item from yesterday's ALT-PLUS meeting, please see the Tracking Pages for the At-Large Universal Acceptance Pilot for your respective RALO here.

...

→ 18 November: Presenter excused.

→ 09 December: No report provided.

Topic 072: North American School of Internet Governance (NASIG) Updates

...

→ 09 December: Changed discussion topics title. Dustin provided a brief report on what he is planning for NASIG in 2020. See transcript page #7.

Topic 073: 2022 NARALO General Assembly (NGA 2022)

...

→ 18 November: Open today. Previous plan was to have the NGA during ICANN 72 in Seattle. Various views presented. There is time to decide this.

→ 09 December: Report given. No decisions yet. See transcript page#10.

Topic 074: 2020 NomCom Updates

...

→ 18 November: Open today. Two positions from North America for the Board and 1 position for ALAC. Open Mid December, Closes 10th of February.

→ 09 December: Glenn provided a brief report. See transcript page #30.

55. New Discussions

This section is for new discussions in the agenda for this meeting

...

→ 09 December: Opened today. See transcript page #5.

6. Any Other Business (AOB)

...

Policy:

At-Large Policy Resources

...

Recently Ratified by the ALAC (since last NARALO Monthly meeting)

Next Steps to Improve the Effectiveness of ICANN’s Multistakeholder Model
The ALAC summarized its comments as follows:

I. Strengthen ICANN’s bottom-up multistakeholder decision-making process and ensure that work gets done and policies are developed in an effective and timely manner.

Issue 1: Prioritization of work. ALAC feels this must be addressed (Category A). Some suggestions include: spreading the workload, increased outreach (ATLAS III, further incentives to keep contributing volunteers, adequate knowledge and resources (specified in II) The entire community,as well as ICANN.org must contribute to the resolution of this problem.

Issue 2: Precision in scoping the work. This issue may fall into Category A - must be addressed - or Category B -- might be partially addressed in current processes. We foresee scoping that is tight and smart and relevant to the process. It is impossible to say who should be responsible when so much activity around it is unresolved.

Issue 3: Efficient use of resources. This is a category A issue which must be addressed. We recognize that it might be partially addressed by current processes but cannot assess the situation until these processes are completed. We are concerned that PDP 3.0 may offer efficiency at the cost of inclusiveness which we feel would be a backwards step in the evolution of ICANN’s MSM.

Issue 4: Roles and responsibilities and a holistic view of ICANN. This is a category A issue although it will require further processes to resolve. ALAC seeks a bottom-up review of roles and responsibilities as an independent process.

II. Support and grow active, informed and effective stakeholder participation.

Strategies to expand the concept of participation are offered as well as various resources and support needed to ensure informed participation. We consider this to be a Category A issue -- the model cannot evolve if it is not addressed. This is a major concern for At Large and other volunteer-based constituencies and all will need to be involved in addressing it. Support from ICANN,org and the Board will be necessary.

Issue 5: Representativeness and inclusiveness. Mentorship programs are a key part of ensuring that the MSM system remains representative and inclusive. Relevant constituencies as well as staff need to make sure these programs are working as they are intended and that they are reaching the right demographics. Inclusiveness at the leadership level needs to be improved through a bottom up process with staff assistance.

III. Sustain and improve openness, inclusivity, accountability and transparency.

Issue 6: Culture, trust and silos. This is a category A issue that needs to be addressed in this process. All constituencies need to reach across their boundaries, respect for other viewpoints must be reinforced. This is a problem in many large organizations and there are professional services available to help build trust and cooperation. By engaging some of these services, ICANN.org could help constituencies build a better working environment.

Issue 7: Complexity. This is an inherent feature of ICANN work, but where it can be alleviated, ICANN.org should take the lead. Make sure information such as the website is well organized and understandable and closely monitor the internet governance environment for issues that will impact ICANN directly.

Issue 8: Consensus. Creating conditions that would facilitate consensus is the goal of the issues already listed. Preserving the voice of end users in the decision-making processes is crucial to ICANN’s MSM model -- a Category A issue in which all parties play a role but the role of the Board will be particularly important.

In addition, the ALAC submitted comments in response to:

...

DRAFT PTI and IANA FY21 Operating Plan and Budgets
The ALAC noted that the proposed PTI and IANA FY21 Operating Plan and Budgets are aligned with the ICANN Strategic Plan, and are also very similar to previous years' budgets. An adjustment in the PTI budget is noticeable, including adjustments in salaries, services and other administrative cross-charges from ICANN to PTI or IANA.

However, the ALAC pointed out that a change is in process in the Governance of the Root Server System, these changes are not reflected in the proposed PTI and IANA FY21 Operating Plan and Budgets. The ALAC asked several exploratory questions in their response.