...

Dial-out Participants:

EN:  Eduardo Diaz, Jonathan Zuck, Glenn McKnight, Gordon Chillcott, Bill Jouri, Tom Lowenhaupt, William Michael Cunningham,  Ron Da Silva, Joly MacFie, Susanah Gray, Adrian Schmidt, Dustin Phili, Judith Hellerstein, Loris Taylor, Eve Edelson, Javier Rua-Jovet, Marita Moll, Leah Symekher, Dana Perry, Kristian Stout, John More, Monique Chartrand

FR:  None

Apologies:  Alfredo Calderón, Alan Greenberg

Staff: Heidi Ulrich, Silvia Vivanco,Joe Capetano, Claudia Ruiz, Silvia Vivanco, Mario Aleman

Interpreters:  Claire and Jacques

Call Management: Mario Aleman

...

Action Items: EN

Recording:   EN, FR FR

AC Chat: EN    

AC Recording: EN EN

Transcript: EN EN, FR

TO BE UPDATED

...

AGENDA

1. Attendance (

...

17/43)

This section is to record the meeting attendance. Colors are to identify the corresponding attendance state:  Green=Present, Yellow=Apology, Red=Not Present,

ALS (Total 23 :: 10CA/2PR/11US) - Attendance (

...

12/23) 

*Please note VIBUG, America@Large, and Open Media have been left off the list, as they are in the process of decertification.

For updates please contact Evin Erdoğdu, At-Large Staff.

*P=Present

Unaffiliated (Total 21 22 :: 3CA4CA/1PR/17US) Attendance (X5/2122) 

<<For updates please contact Evin Erdoğdu, At-Large Staff.

Others

2. Quorum :: (35%) Consensus (

...

12/9) - (50%) Votes (

...

12/12)

This section is to record if there is quorum for decisions that requires a consensus call or formal vote.

-→ 8 January 2018: → 12 February [Recording: --]   Quorum determined after meeting [Decision]:  There was quorum.

3. Approval of the Agenda & Discussion Order 

This section is to record the approval of this meeting agenda and its discussion order.

-→ 8 January 2018: → 12 February [Recording: --]  [Decision]: Approved with not objections. 

4. Resolved Discussions (i.e. Closed or Dormant)

This section is to approve moving to their respective archive locations the discussions that have been closed or made dormant in the previous meeting.

-→ 8 January 2018: → 12 February [Recording: --]  [Decision]: 

ITEM 006: Creation of Working Groups

03] William wanted to keep open ITEM 021: Snippet Webinar - Net Neutrality.  [Decision]:  Item will be closed as is and a new discussion will be open to cover this theme. William to submit discussion title and description.

Anchor
3 3

ITEM 003: 2018 ALS Voting Rep & Alternates

LEAD: Glenn McKnight.LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: 11 Dec 20178 January 2018

TYPE: General

DESCRIPTION: This item is to create a series of Working Groups (WGs) to structure our collective regional efforts more efficiently and effectively. WGs can be Formal or AdHoc. Formal WGs work closer with staff since Wiki pages, call coordination and such are involved. AdHoc WGs require minimal staff support and are mostly done on informal basis. WGs to be created are: Policy, Education and Outreach. 

20 November 2017: [Recording: 10] Initial scope and responsibilities for each follows:

Policy WG:

o   Scope:

§  All policy issues affecting NARALO end-users and/or interest to NARALO members in general

o   Responsibilities:

1. 1. Understand policy issues with an aim to become “matter experts” in selected policy issues
   2. Prepare NARALO statements/comments for ALAC and/or any other group
   3. Coordinate with the Education WG to prepare snippet (~ 15 minutes) webinars related to policy

Education WG:

o   Scope:

§  Any issues (i.e. policy, process, etc.) affecting NARALO end-users and/or interest to NARALO members in general.

o   Responsibilities:

§  Understand issues with an aim to prepare snippet type (~15 minutes) webinars to explain them in “layman terms”

§  Coordinate with staff to provide editorial help in with NARALO statements/comments for ALAC and/or any other group

§  Coordinate with staff the preparation/publishing of educational material for the region

Outreach WG:

o   Scope:

§  Any outreach program resulting in increasing the NARALO membership base

o   Responsibilities:

§  Identify and/or create outreach programs

§  Identify, create and execute metric process to measure results for each program

§  Keep track of deadlines, efforts and results for each program

Creation of the groups was approved by consensus. John Laprise to lead Policy, Alfredo Calderón to lead Education and Glenn McKnight to lead Outreach. Joining Policy: Jonathan Zuck and Javier Rúa and Sussanah Gray. Action required: Each WG to revise Scope and Responsibilities. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: 05:01ƒ] Policy & Outreach WG ratified scope and responsibilities (s&r). Education WG ratified s&r with the following change to responsibility "a": Identify issues that have impact on ICANN's mission and NARALO region and prepare multimedia educational materials to highlight the issue and consequences in "layman terms". [Decision]: Open discussion items for each individual group to report work in progress and close this discussion item. Educaton WG: Wiki page created to communicate tasks as done. Invitation was sent to community and five individuals are part of the WG. First meeting will be programmed before the year ends to start organizing 'hot topics' to be developed. Responsibility # 1 has been modified and will be discussed in the first meeting. Approved to close.

ITEM 011: 2018 CROP Program Coordinators (PCs)

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: Designate CROP Program Coordinators (PCs) for NARALO.

created to execute the following: Paragraph 3.2 of the 2017 approved NARALO Rules and Procedures state that “Each ALS Member in good standing shall appoint one (1) voting representative and one (1) to two (2) alternates in accordance with its own selection procedures”.

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and ALS members the selection of the ALS representative and Alternates. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: 29:09] See current members here: NARALO Individual Members Roaster. There are a couple that need to define their alternates. Glenn to follow-up. Lead to be changed to Glenn McKnight.  [Decision]: Carry forward to next meeting.

-→ 08 January 2018: [Recording: --]  Recommend to close [Decision]:  

Anchor
4 4

ITEM 004: SOI Updates

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED: 8 January 2018

TYPE: General

DESCRIPTION: NARALO members should be encouraged to update/create their Statement of Interest (SOI).  

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff to encourage all NARALO members to update/create their SOIs. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --] Lead to be changed to Glenn McKnight.  [Decision]: Item not discussed. Carry forward to next meeting

-→ 08 January 2018: [Recording: --]   Recommend to close. [Decision]: 

Anchor
7 7

ITEM 007: 2018 & 2019 Time table

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: Dormant @ 8 January

TYPE: General

DESCRIPTION: A table with NARALO important dates needs to be created and updated as necessary. Example of these dates are: elections, CROP, fellowship programs, monthly mid/year reports, strategic plans, etc.

  20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: NARALO secretary to coordinate with staff to prepare the table. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --]  This item was not discussed during the meeting. [Decision]: 

-→ 08 January 2018: 20 November 2017: [Recording: --]  This item was not discussed during the meeting. Action required:  NARALO Secretary in coordination with staff to inform 2018 designations to the CROP manager and update CROP page HERE.Glenn and Judith are the current PCs. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: 33:50]  Status quo, depending on ALAC's decision and when positions are open. ALAC to discuss this sometime after January 2018. NARALO will act accordingly. In the meantime Judith and Glenn will remain in their current positions.[Decision]: This discussion is to be put on a dormant state until ALAC discuss this.

ITEM 015: NARALO Newsletter

Off Line Report: Time table started but needs to be updated . [Decision]: Off Line Decision: Put dormant to re-check in the future

Anchor
8 8

ITEM 008: Meeting recordings as podcasts

LEAD: Eduardo DíazLEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: 11 Dec 2017 Dormant @ 8 January 

TYPE: General

DESCRIPTION: This item is to discuss the change of the NARALO newsletter editor which is currently being done by Eduardo Díaz. Shelley Robinson, Executive Director of National Capital FreeNet/Libertel de la Capital nationale has volunteer to take over the production of the newsletter. This organization intents to be an ALS Currently, if you want to hear a specific NARALO meeting recording you must find where it is located. This is a “PULL” operation. To make it easier for the region, we should recreate these recordings into podcasts and have them available through a subscription. This will make it a “PUSH” operation. This can be extended to other areas like webinars, working groups, etc.

20 November 2017: [Recording: XX--] This item was not discussed during the meeting. Action required: Approve change by consensus [Decision]:  Carry Carry forward to next meeting.

--->11 December 11 December 2017: [Recording: 24:20]  --]  This item was not discussed during the meeting. Action required: Eduardo to work with Alfredo in setting-up this mechanism. [Decision]: New editors Glenn McKnight and Shelly Robison announced. Links to the newsletter in the Wiki archive are not working. Glenn will continue to work off-line with staff until the problem is fixed. No objection received to have the new editors. Approved to close.

...

 Carry forward to next meeting.

-→ 08 January 2018: [Recording: --]  Not discussed during this meeting.  [Decision]: Carry forward to next meeting.

-→ 12 February [Recording: --]  This item was not discussed during the meeting. [Decision]: Off Line Decision: Put dormant to re-check to check in the future

Anchor
10 10

ITEM 010: ARIN 40  trip reports

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: 11 Dec 2017 08 January 2018

TYPE: General Outreach

DESCRIPTION: Under the request of Alan Greenberg, Chair of the ALAC and the ALAC Appointee Selection Committee (AASC), we are issuing a call for members of the 2018 AASC.The AASC reviews applications for various positions related to the ALAC and makes recommendations to the ALAC on which candidates to appoint or endorse.The AASC is Chaired by the ALAC Chair and is composed of: 

·  the ALAC Leadership Team excluding the ALAC Chair (Seun, Maureen, Bastiaan and Bartlett) and one other ALAC Member from the Chair's region;
 
· one member representing each RALO.
 
The AASC selects people to occupy critical positions and AASC members must be both able and willing to take the time to review applications in detail and to participate in the decisions of the Committee. For your information, the RALO representatives on the 2017 AASC are:
 
·         AFRALO - Barrack Otieno
·         APRALO - Ali AlMeshal
·         EURALO - Nenad Marinkovic
·         LACRALO - Maritza Yesenia Aguero Minano
·         NARALO - John Laprise
 
There are no term limit requirements. RALO Chairs should inform Alan and At-Large staff by 24 November at 23:59 UTC who the RALO Member will be from your region. 

 Brief report by the two NARALO representatives -Susannah Gray (ISOC SF) & Yubelkys Montalvo (HETS) - that were supported by Community Regional Outreach Program CROP (Community Regional Outreach Program) and ABR (Additional Budget Request) iniciative to attend ARIN 40 on 5 - 6 October 2017 at San Jose, California. Questions to answer: What kind of outreach effort was done? Did the effort produced a positive engagement? Will you recommend continuing our participation in these events? Is there anything else that you want to say about the experience/event?

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: NARALO Secretary to coordinate with staff, Susannah and Yubelkys so trip reports are included in ABR HERE and CROP HERE. In addition, NARALO Secretary in coordination with staff will f/u with CROP NARALO Program Coordinators (PCs) to complete the CROP Acknowledgement Section located HERE. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

Note:  ARIN 41 is scheduled for Miami, Florida on April 15-18- Eight weeks advanced submission of CROP submission. Call for expressions of interest to attend

11 December 2017: [Recording: --]  Yubelkys posted her trip report HERE. There was no time in the meeting to hear her report.  20 November 2017: [Recording: 32] Action required: A call for self-nominations will be sent to the region. Please see recording for details [Decision]: Carry forward to next meeting.

--->11 December 2017→ 08 January 2018: [Recording: 06:17] The call was made.  Judith was the only one interested in representing NARALO. A letter went out confirming the member selected. Recommend to close this item. --]   [Decision]: Approved  Recommend to close.

Anchor
13 13

ITEM

...

013: ICANN 61 - two (2) open travel slots

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: 11 Dec 20178 January 2018

TYPE: General

DESCRIPTION: Under the request of Alan Greenberg, Chair of the ALAC and ALAC Finance and Budget Sub-Committee (FBSC), we are issuing a call for members of the 2017-2018 FBSC.  The tasks of the FBSC include but are not limited to: 

- Coordination of the annual additional Budget Requests from the ALAC and the RALOs that will be filed to go into the yearly ICANN budget
- Drafting of any Statement regarding the ICANN Budget Process
- Drafting of any Statement regarding the ICANN Strategic Process
- Drafting of any Statement regarding ICANN's Operating plan
- Issues involving Constituency Travel Budgets

There will be two Members per region:
- One ALAC member to be selected by the region's ALAC members. Please note that Alan is the Chair of the FBSC and would prefer not to serve as the NARALO ALAC member. 
- One Member representing the RALO. This will normally be a RALO Chair, Vice-Chair (if the region has such an officer defined) or Secretariat. A RALO may choose someone else to be their official representative, as long as that person is both involved in the selection and preparation of that region's budget requests, and is empowered to act on behalf of the region on the FBSC.
 
Need to inform Alan and At-Large staff  by Friday, 24 November at 23:59 UTC who the RALO Member will be from our region.

20 November 2017: [Recording: 20] Judith, William and Eduardo will be part of this group. Action required: A call to region will be sent to the region to invite other members. See recording for more details. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: 07:03] A call was sent to the region. NARALO representative: Eduardo, Participants: William, Glenn, Alfredo & Judith. ALAC member: Javier Rua. Recommend to close this discussion item:   [Decision]: Approved to close.

5. Meeting Discussion Order - (√ = discussed in this meeting)

 ICANN 61 will be held in Puerto Rico (PR) in March 2018. Eduardo Díaz (NARALO Chair) and Javier Rúa (ALAC NARALO NomCom Appointee) live in PR therefore there will be two open slots for people to attend this event.

20 November 2017: [Recording: 46] Eduardo informed that he and Javier will be using the hotel and per diem budget allocation. It is allowed to use the two available travel slots with no hotel/per diem.  Possibility of combining the two travel slots into one  full supported travel slot, i.e. air, hotel & per diem. Action required: Judith to talk to Heidi/Alan privately to point to other RALOS that have done this (combining slots). Decision]: Carry forward to next meeting.

11 December 2017: [Recording: 11:02]  [Decision]: Active participation was defined as  participation in monthly calls in the past 6 months and participation in policy groups such as: GNSO/CCNSO PDP groups, CCWG and others. In other words, groups are focus in policy and not operations like Capacity Building and such. An open call will be sent to the region. Carry forward to next meeting.

-→ 08 January 2018: [Recording: --]  Call made to the region resulted in 0 interest.  [Decision]: Recommend to close.

Anchor
21 21

ITEM 021: Snippet Webinar - Net Neutrality

LEAD: Alfredo Calderón / Education Group

OPEN: 8 January 2018, CLOSED: 8 January 2018

TYPE: Policy

DESCRIPTION: dismantling the rules regulating the businesses that connect consumers to the internet. One of the main questions to answer is: Should changes to the NN rules concern ICANN at all?

-→ 08 January 2018: [Recording: --]  Snippet Webinar (SW) about Net Neutrality will be held during this meeting. The purpose is to hear what net neutrality really is and what changes are expected to happen with the new FCC ruling. After the SW, there will be an opportunity for all to participate and comment about this theme. One of the main questions that we want to answer is the following: Does the NN ruling affects ICANN directly? . [Decision]:  The webinar was held. recommend to close.

Anchor
22 22

ITEM 022: 2018 At-Large Webinars

LEAD: Tijani Ben Jama

OPEN: 8 January 2018, CLOSED: 8 January 2018

TYPE: Education

DESCRIPTION: Presentation of 2018 At-Large Webinars

-→ 08 January 2018: [Recording: --]  Heidi explained that Tijani did not planned to talk in this meeting but that what he wanted was to remind everyone to send him topics for 2018 Capacity Webinar series. [Decision]: Recommend to close.

5. Meeting Discussion Order 

*(allowed time/running time)

5. Current Discussions (→= current meeting date)

This section is for discussions that have been carried forward to this meeting. 

ITEM 002: 2018 Individual member representative

LEAD: Eduardo Díaz Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is created to execute the following: Paragraph 3.3 of the 2017 approved NARALO Rules and Procedures state that “Appointment of a new voting representative and alternate(s) of the Individual Members shall take place as soon as practical after each ICANN Annual General Meeting”.  

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and Independent Members the selection of the 2018 representative [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: 21:52] Lead to be changed to Glenn McKnight.  Current rep is John Levine which is not interested in continuing in that role. Glenn to coordinate with staff to check which unaffiliated members want to continue their participation in NARALO and which ones have been active in the monthly calls. [Decision]: Carry forward to next meeting.

-→ 08 January 2018: [Recording: --]   [Decision]: 

ITEM 003: 2018 ALS Voting Rep & Alternates

LEAD: Eduardo Díaz Glenn McKnight.

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is created to execute the following: Paragraph 3.2 of the 2017 approved NARALO Rules and Procedures state that “Each ALS Member in good standing shall appoint one (1) voting representative and one (1) to two (2) alternates in accordance with its own selection procedures”.

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and ALS members the selection of the ALS representative and Alternates. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: 29:09] See current members here: NARALO Individual Members Roaster. There are a couple that need to define their alternates. Glenn to follow-up. Lead to be changed to Glenn McKnight.  [Decision]: Carry forward to next meeting.

-→ 08 January 2018: [Recording: --]  Recommend to close [Decision]:  

ITEM 004: SOI Updates

LEAD: Eduardo Díaz Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: NARALO members should be encouraged to update/create their Statement of Interest (SOI).  

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff to encourage all NARALO members to update/create their SOIs. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --] Lead to be changed to Glenn McKnight.  [Decision]: Item not discussed. Carry forward to next meeting

-→ 08 January 2018: [Recording: --]   Recommend to close. [Decision]: 

ITEM 005: NomCom update report

LEAD: Leah Sykmekher

OPEN: 20 Nov 2017, CLOSED: 

TYPE: General

DESCRIPTION: Brief report by our 2018 NomCom representative.

20 November 2017: [Recording: --] This item was not discussed during the meeting. [Decision]:  Carry forward to next meeting.

11 December 2017: [Recording: 52:05]  Report given. [Decision]: Carry forward to next meeting.

-→ 08 January 2018: [Recording: --]   [Decision]:

ITEM 007: 2018 & 2019 Time table

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: A table with NARALO important dates needs to be created and updated as necessary. Example of these dates are: elections, CROP, fellowship programs, monthly mid/year reports, strategic plans, etc.

  20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: NARALO secretary to coordinate with staff to prepare the table. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --]  This item was not discussed during the meeting. [Decision]: 

-→ 08 January 2018: [Recording: --]  Recommend to close [Decision]: Carry forward to next meeting

ITEM 008: Meeting recordings as podcasts

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: Currently, if you want to hear a specific NARALO meeting recording you must find where it is located. This is a “PULL” operation. To make it easier for the region, we should recreate these recordings into podcasts and have them available through a subscription. This will make it a “PUSH” operation. This can be extended to other areas like webinars, working groups, etc.

20 November 2017: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --]  This item was not discussed during the meeting. Action required: Eduardo to work with Alfredo in setting-up this mechanism. [Decision]: Carry forward to next meeting.

-→ 08 January 2018: [Recording: --]  Not discussed during this meeting.  [Decision]: Carry forward to next meeting.

ITEM 009: NARALO Hot Topics

LEAD: Eduardo Díaz John Laprice / Policy Group

OPEN: 20 Nov 2017, CLOSED:

TYPE: Policy

DESCRIPTION: Seven (7) NARALO hot topics (HTs) were identified during the General Assembly (GA) held in New Orleans in April 2017. These are as follows: Privacy, Trust, Surveillance, Net Neutrality, Digital Literacy, Universal Internet Access and Cybersecurity. You can see a summary of these HERE. The original discussion that occurred during the GA is located HERE.  Volunteers have been assigned lead roles to f/u on the HTs. We need to re-confirm them. In addition, each HTs needs to be clearly defined indicating what is the specific issue(s) that affects our region and what outcome we want to see after discussing them.

)

5. Current Discussions (→= current meeting date)

This section is for discussions that have been carried forward to this meeting.

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is created to execute the following: Paragraph 3.3 of the 2017 approved NARALO Rules and Procedures state that “Appointment of a new voting representative and alternate(s) of the Individual Members shall take place as soon as practical after each ICANN Annual General Meeting”.  

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and Independent Members the selection of the 2018 representative [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: 21:52] Lead to be changed to Glenn McKnight.  Current rep is John Levine which is not interested in continuing in that role. Glenn to coordinate with staff to check which unaffiliated members want to continue their participation in NARALO and which ones have been active in the monthly calls. [Decision]: Carry forward to next meeting.

08 January 2018: [Recording: --]  Item not discussed.  [Decision]:  Carry forward to next meeting

→ 12 February [Recording: --]  Need to clarify who is the current rep and how to move forward with selecting the new rep for 2018. [Decision]: Carry forward to next meeting

Anchor
5 5

ITEM 005: NomCom update report

LEAD: Leah Sykmekher

OPEN: 20 Nov 2017, CLOSED: 

TYPE: General

DESCRIPTION: Brief report by our 2018 NomCom representative.

 20 November 2017: [Recording: --] This  This item was not discussed during the meeting. Action required: Public WG to define these and include in their work flow. [Decision]:   Carry   Carry forward to next meeting.

11 December 2017: [Recording: --] This item was not discussed during the meeting. 52:05]  Report given. [Decision]: Carry  Carry forward to next meeting.

-→ 08 January 2018: [Recording: --]  The NARALO Policy WG will propose specific definitions for the hot topics identified during our General Assembly in New Orleans [Decision]:

ITEM 010: ARIN 40  trip reports

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: Outreach

DESCRIPTION: Brief report by the two NARALO representatives -Susannah Gray (ISOC SF) & Yubelkys Montalvo (HETS) - that were supported by Community Regional Outreach Program CROP (Community Regional Outreach Program) and ABR (Additional Budget Request) iniciative to attend ARIN 40 on 5 - 6 October 2017 at San Jose, California. Questions to answer: What kind of outreach effort was done? Did the effort produced a positive engagement? Will you recommend continuing our participation in these events? Is there anything else that you want to say about the experience/event?

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: NARALO Secretary to coordinate with staff, Susannah and Yubelkys so trip reports are included in ABR HERE and CROP HERE. In addition, NARALO Secretary in coordination with staff will f/u with CROP NARALO Program Coordinators (PCs) to complete the CROP Acknowledgement Section located HERE. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

Note:  ARIN 41 is scheduled for Miami, Florida on April 15-18- Eight weeks advanced submission of CROP submission. Call for expressions of interest to attend

11 December 2017: [Recording: --]  Yubelkys posted her trip report HERE. There was no time in the meeting to hear her report.  [Decision]: Carry forward to next meeting

-→ 08 January 2018: [Recording: --]  Recommend to close [Decision]: 

ITEM 012: ABR (Additional Budget Request)

 This item was not discussed during the meeting Off-Line Report: The 2018 NOMCOM is tasked with filling 9 open leadership positions on the ICANN board. The team kicked off with meetings at ICANN 60 in Abudhabi where we got right into the preparatory phase of our work that focused on detailed planning for responsibilities in the coming year. We achieved the following: - Defined operating procedures - Outlined 2018 NOMCOM timelines, goals and strategies - Formed 8 subcommittees each focused on specific tasks. Outreach:  We are currently in the candidate recruitment phase of our annual process where outreach to the community plays a significant role. NOMCOM delegates attending IGF 2017 in Geneva began our outreach efforts with more to come at ICANN 61 and at /through other appropriate channels. We welcome NARALO to encourage suitable candidates to apply for these open seats: ICANN Board of Directors 3 Seats, GNSO 1 seat, ALAC 2 seats (Europe & North America) & ccNSO 2 seats.Resources: For more information on NOMCOM 2018 and to be continually updated on our activities please use the following resources: 2018 NOMCOM website as a resource for information: https://www.icann.org/nomcom2018,  2018 NOMCOM wiki for candidate applications (will be up soon), 2018 NOMCOM Update (will be available soon  [Decision]:  Carry forward to next meeting

-→ 12 February2018 [Recording: --]   Off-Line Report:  Leah Symekher - SFBayISOC/ICANN Nomcom: Thx Glenn direct people to my summary, the website and let all know that we are in the recruiting phase so direct intersted candidates  to website.Leah Symekher - SFBayISOC/ICANN Nomcom: https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_nomcom2018&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=EIZsRD5HkaWrY-IOAapEBdyRwuZLXAVNnDN6t_SaXlQ&m=LoyptWQlLta7X6urla8s8czYKAbKLpE34DWYYaD8cT8&s=ItzuWIsGbi9giVEtYtMrO_2Jf3cSt88Eqel06PYGpuo&e= [Decision]:  Carry forward to next meeting.

Anchor
9 9

ITEM 009: NARALO Hot Topics

LEAD: John Laprice / Policy GroupLEAD: Heidi Ulrich

OPEN: 20 Nov 2017, CLOSED:

TYPE: GeneralPolicy

DESCRIPTION: To inform the region about important updates to the ABR

20 November 2017: [Recording: 37]  Kick-off: December 15, 2017, FBSC decisions by end of January 2018. See FY'18 workspace HERE for previous submissions. FY'19 workspace is HERE for time lines and more information. More details in the recording. [Decision]: Carry forward to next meeting.

Seven (7) NARALO hot topics (HTs) were identified during the General Assembly (GA) held in New Orleans in April 2017. These are as follows: Privacy, Trust, Surveillance, Net Neutrality, Digital Literacy, Universal Internet Access and Cybersecurity. You can see a summary of these HERE. The original discussion that occurred during the GA is located HERE.  Volunteers have been assigned lead roles to f/u on the HTs. We need to re-confirm them. In addition, each HTs needs to be clearly defined indicating what is the specific issue(s) that affects our region and what outcome we want to see after discussing them.

 20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: Public WG to define these and include in their work flow. Decision]:   Carry forward to next meeting

11 December 2017: [Recording: --] This item was not discussed during the meeting. 11 December 2017: [Recording: 44:39] Announcement made by ICANN Finance HERE on December 5, 2017. Action required: report on next  steps. Clarify Core vs. Non-core. See the At-Large ABR wiki page HERE to check next steps in the time line. Core items get funded every year. It was clarified that in the case of Internet Schools that budget comes from the Global Engagement group. In this case, an ABR has to be generated every year if such event is to be funded. [Decision]: Carry forward to next meeting

-→ 08 January 2018: [Recording: --]  Offline report: ABR deadline is Friday, 12 January 2018]  There was no one from the Policy Group to discuss this item. [Decision]:  Carry forward to next meeting.

-→ 12 February 2018 [Recording: 42]  There was no one from the Policy Group to discuss this item. [Decision]: Carry   Carry forward to next meeting.

...

Anchor
12 12

ITEM 012: ABR (Additional Budget Request)

LEAD: Eduardo DíazHeidi Ulrich

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: ICANN 61 will be held in Puerto Rico (PR) in March 2018. Eduardo Díaz (NARALO Chair) and Javier Rúa (ALAC NARALO NomCom Appointee) live in PR therefore there will be two open slots for people to attend this event.To inform the region about important updates to the ABR

20 November 2017: [Recording: 46] Eduardo informed that he and Javier will be using the hotel and per diem budget allocation. It is allowed to use the two available travel slots with no hotel/per diem.  Possibility of combining the two travel slots into one  full supported travel slot, i.e. air, hotel & per diem. Action required: Judith to talk to Heidi/Alan privately to point to other RALOS that have done this (combining slots). Decision]: Carry forward to next meeting.

11 December 2017: [Recording: 11:02]  [Decision]: Active participation was defined as  participation in monthly calls in the past 6 months and participation in policy groups such as: GNSO/CCNSO PDP groups, CCWG and others. In other words, groups are focus in policy and not operations like Capacity Building and such. An open call will be sent to the region. Carry forward to next meeting.

-→ 08 January 2018: [Recording: --]  Call made to the region resulted in 0 interest.  [Decision]: Recommend to close.

37]  Kick-off: December 15, 2017, FBSC decisions by end of January 2018. See FY'18 workspace HERE for previous submissions. FY'19 workspace is HERE for time lines and more information. More details in the recording. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: 44:39] Announcement made by ICANN Finance HERE on December 5, 2017. Action required: report on next  steps. Clarify Core vs. Non-core. See the At-Large ABR wiki page HERE to check next steps in the time line. Core items get funded every year. It was clarified that in the case of Internet Schools that budget comes from the Global Engagement group. In this case, an ABR has to be generated every year if such event is to be funded. [Decision]: Carry forward to next meeting

-→ 08 January 2018: [Recording: --]  Offline report: ABR deadline is Friday, 12 January 2018. [Decision]: Carry forward to next meeting

-→ 12 February [Recording: 50] Final results in May 2018 [Decision]: Revisit in May - Recommend to put in a dormant state until then.

Anchor
14 14

ITEM 014: Individual Members Certification Criteria

LEAD: Eduardo Díaz Glenn Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

...

11 December 2017: [Recording: --]  This item was not discussed during the meeting.. Glenn to lead this item. [Decision]: Carry forward to next meeting

08 January 2018: [Recording: --]  This   This item was not discussed during the meeting.. Glenn to lead this item.  [Decision]: Carry forward to next meeting 

-→ 08 January 2018: → 12 February 2018 [Recording: --]  Off Line Report:  [Decision]: Carry forward to next meeting

Anchor
16 16

ITEM 016:

...

NARALO 10th

...

 Anniversary @ ICANN 61

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: Dormant @ 8 January 2018, Open 12 February 2018

TYPE: General

DESCRIPTION: This item is to discuss and f/u the coordination of the ICANN 61 NARALO showcase and the celebration of NARALO 10th anniversary.

...

11 December 2017: [Recording: --]  This item was not discussed during the meeting.  [Decision]: Carry forward to next meeting
-→ 08 January 2018: [Recording: --]   Offline report: This item is being discussed offline with the secretariat. Once the final schedule and agenda is set will be informed here. [Decision]: Recommend to put in a dormant state.

ITEM 017: Outreach WG Updates

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is for the Outreach WG to report on NARALO Outreach efforts.

20 November 2017: [Recording: XX] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --]  This item was not discussed during the meeting. [Decision]: Carry forward to next meeting

-→ 08 January 2018: [Recording: --]   [Decision]: 

ITEM 020: ALS Decertification

LEAD: Eduardo Díaz

. [Decision]: Recommend to put in a dormant state.

-→ 12 February 2018 [Recording: 46]  Change item title to NARALO 10th Anniversary @ICANN61. General Idea: 60 minutes event to be done at noon hour on Monday, 12 March 2018 on one side of the main atrium. Posible flow...

• 10 minutes general talk: brief NARALO 10 year history (pictures running in the background). Speakers to be determined
• 5 minutes talk about the "Pleneros" music.
• 25 minutes of music: 5 songs / 5 minutes each
• 15 minutes - happy birthday song with a tropical rhythm and a cake.

[Decision]: Recommend to close

Anchor
17 17

ITEM 017: Outreach WG Updates

LEAD: Glenn McKnight

OPEN: 20 Nov OPEN: 11 December 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is for discussing NARALO ALs decertifications  the Outreach WG to report on NARALO Outreach efforts.

20 November 2017: [Recording: XX] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --] This   This item was not discussed during the meeting.   [Decision]: Carry forward to next meetingEN - Randy Glass America@Large/US
EN - Steve Anderson Open Media/CA
EN - Sunish Gupta Visually Impaired & Blind Users Group (VIBUG)/US

-→ 08 January 2018: [Recording: --]  The following ALSs were sent to ALAC to be decertified: America@Large/US, Open Media/CA & Visually Impaired & Blind Users Group (VIBUG)/US. Recommend to put dormant until final vote is done by ALAC Report given [Decision]: Carry forward to next meeting

-→ 12 February 2018 [Recording: 42]  Report given. Please refer to recording/transcript fro more details. [Decision]: 

6. New Discussions (→= current meeting date)

This section is for new discussions in the agenda for this meeting.

ITEM 021: Snippet Webinar - Net Neutrality

LEAD: Alfredo Calderón / Education Group

Carry forward to next meeting

Anchor
20 20

ITEM 020: ALS Decertification

LEAD: Eduardo Díaz

OPEN: 11 December 2017OPEN: 8 January 2018, CLOSED:

TYPE: PolicyGeneral

DESCRIPTION: dismantling the rules regulating the businesses that connect consumers to the internet. One of the main questions to answer is: Should changes to the NN rules concern ICANN at all?

-→ 08 January 2018: [Recording: --]  Snippet Webinar (SW) about Net Neutrality will be held during this meeting. The purpose is to hear what net neutrality really is and what changes are expected to happen with the new FCC ruling. After the SW, there will be an opportunity for all to participate and comment about this theme. One of the main questions that we want to answer is the following: Does the NN ruling affects ICANN directly? [Decision]: 

7. Any Other Business (AOB)

This section is for any new discussions not in the agenda for this meeting.

ITEM 022: 2018 At-Large Webinars

LEAD: Tijani Ben Jama

OPEN: 8 January 2018, CLOSED: 8 January 2018

TYPE: Education

DESCRIPTION: Presentation of 2018 At-Large Webinars

-→ 08 January 2018: [Recording: --]  Presentation was made. See recording for details. [Decision]: Recommend to close.

This item is for discussing NARALO ALs decertifications  

11 December 2017: [Recording: --] This item was not discussed during the meeting.  [Decision]: Carry forward to next meeting

EN - Randy Glass America@Large/US
EN - Steve Anderson Open Media/CA
EN - Sunish Gupta Visually Impaired & Blind Users Group (VIBUG)/US

08 January 2018: [Recording: 07]  The following ALSs were sent to ALAC to be decertified: America@Large/US, Open Media/CA & Visually Impaired & Blind Users Group (VIBUG)/US.  [Decision]: Recommend to put dormant until final vote is done by ALAC.

-→ 12 February 2018 [Recording: --]  The ALAC has decertified the following organizations as ICANN At-Large Structures: VIBUG, America@Large, Open Media, ISOC Disabled and Special Needs, ISOC North Carolina (NARALO).  [Decision]: Recommend to close.

6. New Discussions (→= current meeting date)

This section is for new discussions in the agenda for this meeting.

Anchor
23 23

ITEM 023: NARALO Elections

...

DESCRIPTION: 2018 NARALO Election Timeline and available positions as follows:

• NARALO Secretariat: Currently held by Glenn McKnight.  The duration is for one year. according to the ROP Section 6.1.1  Position commences at the startThe new term starts immediately after the end of the current term and continues until the end of the 2019 AGM. Glenn is not term limited .
• ALAC  Representative:Currently held  by Alan Greenberg for a two year period.  Alan is term limited. Current term lasts until the end of the 2018 AGM.
• NARALO  NomCom Delegate: The current NA delegate to the 2018 NomCom is Leah  Symekher. Current term last until the end of the 2018 AGM. Leah is not term limited.

...

Date                      

...

Event

...

4 April 2018

...

Nominations* open for three positions: Secretariat, ALAC Representative and NomCom Delegate. ROP 6.1.2: "Candidates for office may be an Individual Member or a member of an ALS Member, and must be resident in North America."

...

16 April 2018

...

Nominations Close. ROP 6.4.1: "The nomination period shall be no fewer than ten (10) working days."

...

23 April 2018

...

Deadline for Nomination Acceptance. ROP 6.4.2: "Nominations other than self-nominations must be accepted within 7 days of the close of the nomination period."

...

24 April 2018

...

NARALO Special Purpose Call on NARALO 2018 Elections: "Get to Know the Candidates" -  24 April 2018 ←NOTE: Need link to this page

...

9 May 2018

...

Elections end.

...

Newly selected ALAC Members and RALO leaders are seated at the close of the 2018 AGM on October 26, 2018. The newly selected NomCom Delegate is seated when the 2018 NomCom convenes.

(DRAFT)

→ 12 February 2018: [Recording: 51] Heidi mentioned that the dates presented in the DRAFT may change since staff is  synchronizing all RALO elections two run simultaneously. [Decision]: Carry froward to next meeting

ITEM 024: Snippet Webinar - "Typo-squatting: Not Just a Brand/Tradename Problem"

LEAD: Alfredo Calderón / Education Group

OPEN: 12 February 2018, CLOSED: 

TYPE: [Education]

DESCRIPTION: Seminar will be held by an expert from LookingGlass. To cover: short background on the topic, How does it impact end-users, Is it within the remit/scope of the mission of ICANN? If so, what can NARALO do?

-→ 12 February 2018 [Recording: 10] Seminar given. Please refer to recording/transcript for details. [Decision]: Recommend to close.

Anchor
25 25

ITEM 025: Two CROP Trips Available for FY18

LEAD: Glenn Mcknight

OPEN: 12 February 2018, CLOSED: 

TYPE: [Outreach]

DESCRIPTION: There are currently two trips available under this program. These need to be requested before 4 May, 2018 deadline.

-→ 12 February 2018 [Recording: 38] Report given. Refer to recording/transcript for details. [Decision]: Recommend to close.

7. Any Other Business (AOB)

This section is for any new discussions not in the agenda for this meeting.

ITEM 026

→ 12 February 2018: [Recording: --]  Mentioned in the call. [Decision]: Recommend to leave this open until election's results are published.

ITEM 022: 2018 At-Large Webinars

LEAD: Tijani Ben Jama

OPEN: 8 January 2018, CLOSED: 8 January 2018

TYPE: Education

DESCRIPTION: Presentation of 2018 At-Large Webinars

-→ 08 January 2018: [Recording: --]  Presentation was made. See recording for details. [Decision]: Recommend to close.

...

*: [Item title here]

LEAD: [name]

OPEN: [open date], CLOSED:

...

*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.

8. Next Meeting: 

-→ 8 January → 12 February 2018: [Recording: --] Monday, 12 February 2018 @ 20:00 UTC  During ICANN61 - TBD  [Decision]: Approved. Staff to send invitation. Inform region once the date/time is set.

---0---

Supporting Material

...

• 2017 Rules and Procedures
• Decertification Workspace
• Individual Members Roaster
• FY18 Budget Workspace
• FY19 At-Large Additional Budget Request (ABR) Workspace
• ALAC Finance and Budget Sub-Committee (FBSC)
• ALAC and the ALAC Appointee Selection Committee (AASC)
• NARALO Newsletters

Policy:

• NARALO Hot Topics

• At-Large Policy Advice Development Page

Education:

• Education WG wiki
• Outreach and Engagement WG wiki

Outreach:

Community Regional Outreach Program (CROP)-FY18 Home