NARALO Monthly Teleconference 

Date: Monday,12 February 2018

Time: 20:00-21:00 UTC (for the time in various timezones click here)  

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*** FR Interpretation will be available

How can I participate in this meeting? 

1(800)550-6865, Teleconference EN ID: 1638

                            Teleconference FR ID: 1838

Adobe Connect Link: https://participate.icann.org/naralo/

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Dial-out Participants:

EN: Eduardo Diaz, Jonathan Zuck, Glenn McKnight, Gordon Chillcott, Bill Jouri, Tom Lowenhaupt, William Michael Cunningham,  Ron Da Silva, Joly MacFie, Susanah Gray, Adrian Schmidt, Dustin Phili, Judith Hellerstein, Loris Taylor, Eve Edelson, Javier Rua-Jovet, Marita Moll, Leah Symekher, Dana Perry, Kristian Stout, John More, Monique Chartrand

FR: None

Apologies: Alfredo Calderón, Alan Greenberg

Staff: Heidi Ulrich, Joe Capetano, Claudia Ruiz, Silvia Vivanco, Mario Aleman

Interpreters: Claire and Jacques

Call Management: Mario Aleman

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Summary Minutes:    

Action Items: EN

Recording:   EN, FR

AC Chat: EN    

AC Recording: EN

Transcript: EN, FR

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AGENDA

1. Attendance (17/43)

This section is to record the meeting attendance. Colors are to identify the corresponding attendance state:  Green=Present, Yellow=Apology, Red=Not Present,

ALS (Total 23 :: 10CA/2PR/11US) - Attendance (12/23) 

For updates please contact Evin Erdoğdu, At-Large Staff.

*P=Present

Unaffiliated (Total 22 :: 4CA/1PR/17US) Attendance (5/22) 

<<For updates please contact Evin Erdoğdu, At-Large Staff.

Others

2. Quorum :: (35%) Consensus (12/9) - (50%) Votes (12/12)

This section is to record if there is quorum for decisions that requires a consensus call or formal vote.

-→ 12 February [Recording: --]  Quorum determined after meeting [Decision]: There was quorum.

3. Approval of the Agenda & Discussion Order 

This section is to record the approval of this meeting agenda and its discussion order.

-→ 12 February [Recording: --]  [Decision]: Approved with not objections. 

4. Resolved Discussions (i.e. Closed or Dormant)

This section is to approve moving to their respective archive locations the discussions that have been closed or made dormant in the previous meeting.

-→ 12 February [Recording: 03] William wanted to keep open ITEM 021: Snippet Webinar - Net Neutrality.  [Decision]:  Item will be closed as is and a new discussion will be open to cover this theme. William to submit discussion title and description.

ITEM 003: 2018 ALS Voting Rep & Alternates

LEAD: Glenn McKnight.

OPEN: 20 Nov 2017, CLOSED: 8 January 2018

TYPE: General

DESCRIPTION: This item is created to execute the following: Paragraph 3.2 of the 2017 approved NARALO Rules and Procedures state that “Each ALS Member in good standing shall appoint one (1) voting representative and one (1) to two (2) alternates in accordance with its own selection procedures”.

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and ALS members the selection of the ALS representative and Alternates. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: 29:09] See current members here: NARALO Individual Members Roaster. There are a couple that need to define their alternates. Glenn to follow-up. Lead to be changed to Glenn McKnight.  [Decision]: Carry forward to next meeting.

-→ 08 January 2018: [Recording: --]  Recommend to close [Decision]:  

ITEM 004: SOI Updates

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED: 8 January 2018

TYPE: General

DESCRIPTION: NARALO members should be encouraged to update/create their Statement of Interest (SOI).  

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff to encourage all NARALO members to update/create their SOIs. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --] Lead to be changed to Glenn McKnight.  [Decision]: Item not discussed. Carry forward to next meeting

-→ 08 January 2018: [Recording: --]   Recommend to close. [Decision]: 

ITEM 007: 2018 & 2019 Time table

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: Dormant @ 8 January

TYPE: General

DESCRIPTION: A table with NARALO important dates needs to be created and updated as necessary. Example of these dates are: elections, CROP, fellowship programs, monthly mid/year reports, strategic plans, etc.

  20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: NARALO secretary to coordinate with staff to prepare the table. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --]  This item was not discussed during the meeting. [Decision]: 

-→ 08 January 2018: [Recording: --]  This item was not discussed during the meeting. Off Line Report: Time table started but needs to be updated . [Decision]: Off Line Decision: Put dormant to re-check in the future

ITEM 008: Meeting recordings as podcasts

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: Dormant @ 8 January 

TYPE: General

DESCRIPTION: Currently, if you want to hear a specific NARALO meeting recording you must find where it is located. This is a “PULL” operation. To make it easier for the region, we should recreate these recordings into podcasts and have them available through a subscription. This will make it a “PUSH” operation. This can be extended to other areas like webinars, working groups, etc.

20 November 2017: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --]  This item was not discussed during the meeting. Action required: Eduardo to work with Alfredo in setting-up this mechanism. [Decision]: Carry forward to next meeting.

-→ 08 January 2018: [Recording: --]  Not discussed during this meeting.  [Decision]: Carry forward to next meeting.

-→ 12 February [Recording: --]  This item was not discussed during the meeting. [Decision]: Off Line Decision: Put dormant to re-check to check in the future

ITEM 010: ARIN 40  trip reports

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: 08 January 2018

TYPE: Outreach

DESCRIPTION: Brief report by the two NARALO representatives -Susannah Gray (ISOC SF) & Yubelkys Montalvo (HETS) - that were supported by Community Regional Outreach Program CROP (Community Regional Outreach Program) and ABR (Additional Budget Request) iniciative to attend ARIN 40 on 5 - 6 October 2017 at San Jose, California. Questions to answer: What kind of outreach effort was done? Did the effort produced a positive engagement? Will you recommend continuing our participation in these events? Is there anything else that you want to say about the experience/event?

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: NARALO Secretary to coordinate with staff, Susannah and Yubelkys so trip reports are included in ABR HERE and CROP HERE. In addition, NARALO Secretary in coordination with staff will f/u with CROP NARALO Program Coordinators (PCs) to complete the CROP Acknowledgement Section located HERE. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

Note:  ARIN 41 is scheduled for Miami, Florida on April 15-18- Eight weeks advanced submission of CROP submission. Call for expressions of interest to attend

11 December 2017: [Recording: --]  Yubelkys posted her trip report HERE. There was no time in the meeting to hear her report.  [Decision]: Carry forward to next meeting

-→ 08 January 2018: [Recording: --]   [Decision]: Recommend to close

ITEM 013: ICANN 61 - two (2) open travel slots

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: 8 January 2018

TYPE: General

DESCRIPTION: ICANN 61 will be held in Puerto Rico (PR) in March 2018. Eduardo Díaz (NARALO Chair) and Javier Rúa (ALAC NARALO NomCom Appointee) live in PR therefore there will be two open slots for people to attend this event.

20 November 2017: [Recording: 46] Eduardo informed that he and Javier will be using the hotel and per diem budget allocation. It is allowed to use the two available travel slots with no hotel/per diem.  Possibility of combining the two travel slots into one  full supported travel slot, i.e. air, hotel & per diem. Action required: Judith to talk to Heidi/Alan privately to point to other RALOS that have done this (combining slots). Decision]: Carry forward to next meeting.

11 December 2017: [Recording: 11:02]  [Decision]: Active participation was defined as  participation in monthly calls in the past 6 months and participation in policy groups such as: GNSO/CCNSO PDP groups, CCWG and others. In other words, groups are focus in policy and not operations like Capacity Building and such. An open call will be sent to the region. Carry forward to next meeting.

-→ 08 January 2018: [Recording: --]  Call made to the region resulted in 0 interest.  [Decision]: Recommend to close.

ITEM 021: Snippet Webinar - Net Neutrality

LEAD: Alfredo Calderón / Education Group

OPEN: 8 January 2018, CLOSED: 8 January 2018

TYPE: Policy

DESCRIPTION: dismantling the rules regulating the businesses that connect consumers to the internet. One of the main questions to answer is: Should changes to the NN rules concern ICANN at all?

-→ 08 January 2018: [Recording: --]  Snippet Webinar (SW) about Net Neutrality will be held during this meeting. The purpose is to hear what net neutrality really is and what changes are expected to happen with the new FCC ruling. After the SW, there will be an opportunity for all to participate and comment about this theme. One of the main questions that we want to answer is the following: Does the NN ruling affects ICANN directly? . [Decision]:  The webinar was held. recommend to close.

ITEM 022: 2018 At-Large Webinars

LEAD: Tijani Ben Jama

OPEN: 8 January 2018, CLOSED: 8 January 2018

TYPE: Education

DESCRIPTION: Presentation of 2018 At-Large Webinars

-→ 08 January 2018: [Recording: --]  Heidi explained that Tijani did not planned to talk in this meeting but that what he wanted was to remind everyone to send him topics for 2018 Capacity Webinar series. [Decision]: Recommend to close.

5. Meeting Discussion Order 

*(allowed time/running time)

5. Current Discussions (→= current meeting date)

This section is for discussions that have been carried forward to this meeting.

ITEM 002: 2018 Individual member representative

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is created to execute the following: Paragraph 3.3 of the 2017 approved NARALO Rules and Procedures state that “Appointment of a new voting representative and alternate(s) of the Individual Members shall take place as soon as practical after each ICANN Annual General Meeting”.  

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and Independent Members the selection of the 2018 representative [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: 21:52] Lead to be changed to Glenn McKnight.  Current rep is John Levine which is not interested in continuing in that role. Glenn to coordinate with staff to check which unaffiliated members want to continue their participation in NARALO and which ones have been active in the monthly calls. [Decision]: Carry forward to next meeting.

08 January 2018: [Recording: --]  Item not discussed.  [Decision]:  Carry forward to next meeting

→ 12 February [Recording: --]  Need to clarify who is the current rep and how to move forward with selecting the new rep for 2018. [Decision]: Carry forward to next meeting

ITEM 005: NomCom update report

LEAD: Leah Sykmekher

OPEN: 20 Nov 2017, CLOSED: 

TYPE: General

DESCRIPTION: Brief report by our 2018 NomCom representative.

20 November 2017: [Recording: --] This item was not discussed during the meeting. [Decision]:  Carry forward to next meeting.

11 December 2017: [Recording: 52:05]  Report given. [Decision]: Carry forward to next meeting.

08 January 2018: [Recording: --]  This item was not discussed during the meeting Off-Line Report: The 2018 NOMCOM is tasked with filling 9 open leadership positions on the ICANN board. The team kicked off with meetings at ICANN 60 in Abudhabi where we got right into the preparatory phase of our work that focused on detailed planning for responsibilities in the coming year. We achieved the following: - Defined operating procedures - Outlined 2018 NOMCOM timelines, goals and strategies - Formed 8 subcommittees each focused on specific tasks. Outreach:  We are currently in the candidate recruitment phase of our annual process where outreach to the community plays a significant role. NOMCOM delegates attending IGF 2017 in Geneva began our outreach efforts with more to come at ICANN 61 and at /through other appropriate channels. We welcome NARALO to encourage suitable candidates to apply for these open seats: ICANN Board of Directors 3 Seats, GNSO 1 seat, ALAC 2 seats (Europe & North America) & ccNSO 2 seats.Resources: For more information on NOMCOM 2018 and to be continually updated on our activities please use the following resources: 2018 NOMCOM website as a resource for information: https://www.icann.org/nomcom2018,  2018 NOMCOM wiki for candidate applications (will be up soon), 2018 NOMCOM Update (will be available soon  [Decision]:  Carry forward to next meeting

-→ 12 February2018 [Recording: --]   Off-Line Report:  Leah Symekher - SFBayISOC/ICANN Nomcom: Thx Glenn direct people to my summary, the website and let all know that we are in the recruiting phase so direct intersted candidates  to website.Leah Symekher - SFBayISOC/ICANN Nomcom: https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_nomcom2018&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=EIZsRD5HkaWrY-IOAapEBdyRwuZLXAVNnDN6t_SaXlQ&m=LoyptWQlLta7X6urla8s8czYKAbKLpE34DWYYaD8cT8&s=ItzuWIsGbi9giVEtYtMrO_2Jf3cSt88Eqel06PYGpuo&e= [Decision]:  Carry forward to next meeting.

ITEM 009: NARALO Hot Topics

LEAD: John Laprice / Policy Group

OPEN: 20 Nov 2017, CLOSED:

TYPE: Policy

DESCRIPTION: Seven (7) NARALO hot topics (HTs) were identified during the General Assembly (GA) held in New Orleans in April 2017. These are as follows: Privacy, Trust, Surveillance, Net Neutrality, Digital Literacy, Universal Internet Access and Cybersecurity. You can see a summary of these HERE. The original discussion that occurred during the GA is located HERE.  Volunteers have been assigned lead roles to f/u on the HTs. We need to re-confirm them. In addition, each HTs needs to be clearly defined indicating what is the specific issue(s) that affects our region and what outcome we want to see after discussing them.

 20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: Public WG to define these and include in their work flow. Decision]:   Carry forward to next meeting

11 December 2017: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting

08 January 2018: [Recording: --]  There was no one from the Policy Group to discuss this item. [Decision]:  Carry forward to next meeting.

-→ 12 February 2018 [Recording: 42]  There was no one from the Policy Group to discuss this item. [Decision]:  Carry forward to next meeting.

ITEM 012: ABR (Additional Budget Request)

LEAD: Heidi Ulrich

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: To inform the region about important updates to the ABR

20 November 2017: [Recording: 37]  Kick-off: December 15, 2017, FBSC decisions by end of January 2018. See FY'18 workspace HERE for previous submissions. FY'19 workspace is HERE for time lines and more information. More details in the recording. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: 44:39] Announcement made by ICANN Finance HERE on December 5, 2017. Action required: report on next  steps. Clarify Core vs. Non-core. See the At-Large ABR wiki page HERE to check next steps in the time line. Core items get funded every year. It was clarified that in the case of Internet Schools that budget comes from the Global Engagement group. In this case, an ABR has to be generated every year if such event is to be funded. [Decision]: Carry forward to next meeting

-→ 08 January 2018: [Recording: --]  Offline report: ABR deadline is Friday, 12 January 2018. [Decision]: Carry forward to next meeting

-→ 12 February [Recording: 50] Final results in May 2018 [Decision]: Revisit in May - Recommend to put in a dormant state until then.

ITEM 014: Individual Members Certification Criteria

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: The process for certification of new Individual members should be revised to assure that they are to follow NARALO Rules and Procedures and any other NARALO approved governance document. An on-line form should be created to manage new applications. Current criteria and process are located HERE.

20 November 2017: [Recording: XX]. This item was not discussed during the meeting. Action required: Revise certification process for individual members [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --]  This item was not discussed during the meeting.. Glenn to lead this item. [Decision]: Carry forward to next meeting

08 January 2018: [Recording: --]  This item was not discussed during the meeting. [Decision]: Carry forward to next meeting 

-→ 12 February 2018 [Recording: --]  Off Line Report:  [Decision]: Carry forward to next meeting

ITEM 016: NARALO 10th Anniversary @ ICANN 61

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: Dormant @ 8 January 2018, Open 12 February 2018

TYPE: General

DESCRIPTION: This item is to discuss and f/u the coordination of the ICANN 61 NARALO showcase and the celebration of NARALO 10th anniversary.

20 November 2017: [Recording: XX] This item was not discussed during the meeting. Action required: Create an Ad-hoc WG to work in conjunction with the Outreach WG and staff to coordinate both activities. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --]  This item was not discussed during the meeting.  [Decision]: Carry forward to next meeting
08 January 2018: [Recording: --]   Offline report: This item is being discussed offline with the secretariat. Once the final schedule and agenda is set will be informed here. [Decision]: Recommend to put in a dormant state.

-→ 12 February 2018 [Recording: 46]  Change item title to NARALO 10th Anniversary @ICANN61. General Idea: 60 minutes event to be done at noon hour on Monday, 12 March 2018 on one side of the main atrium. Posible flow...

• 10 minutes general talk: brief NARALO 10 year history (pictures running in the background). Speakers to be determined
• 5 minutes talk about the "Pleneros" music.
• 25 minutes of music: 5 songs / 5 minutes each
• 15 minutes - happy birthday song with a tropical rhythm and a cake.

[Decision]: Recommend to close

ITEM 017: Outreach WG Updates

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is for the Outreach WG to report on NARALO Outreach efforts.

20 November 2017: [Recording: XX] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --]  This item was not discussed during the meeting. [Decision]: Carry forward to next meeting

08 January 2018: [Recording: --]  Report given [Decision]: Carry forward to next meeting

-→ 12 February 2018 [Recording: 42]  Report given. Please refer to recording/transcript fro more details. [Decision]: Carry forward to next meeting

ITEM 020: ALS Decertification

LEAD: Eduardo Díaz

OPEN: 11 December 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is for discussing NARALO ALs decertifications  

11 December 2017: [Recording: --] This item was not discussed during the meeting.  [Decision]: Carry forward to next meeting

EN - Randy Glass America@Large/US
EN - Steve Anderson Open Media/CA
EN - Sunish Gupta Visually Impaired & Blind Users Group (VIBUG)/US

08 January 2018: [Recording: 07]  The following ALSs were sent to ALAC to be decertified: America@Large/US, Open Media/CA & Visually Impaired & Blind Users Group (VIBUG)/US.  [Decision]: Recommend to put dormant until final vote is done by ALAC.

-→ 12 February 2018 [Recording: --]  The ALAC has decertified the following organizations as ICANN At-Large Structures: VIBUG, America@Large, Open Media, ISOC Disabled and Special Needs, ISOC North Carolina (NARALO).  [Decision]: Recommend to close.

6. New Discussions (→= current meeting date)

This section is for new discussions in the agenda for this meeting.

ITEM 023: NARALO Elections

LEAD: Glenn Mcknight

OPEN: 12 February 2018, CLOSED:

TYPE: General

DESCRIPTION: 2018 NARALO Election Timeline (DRAFT)

→ 12 February 2018: [Recording: 51] Heidi mentioned that the dates presented in the DRAFT may change since staff is  synchronizing all RALO elections two run simultaneously. [Decision]: Carry froward to next meeting

ITEM 024: Snippet Webinar - "Typo-squatting: Not Just a Brand/Tradename Problem"

LEAD: Alfredo Calderón / Education Group

OPEN: 12 February 2018, CLOSED: 

TYPE: [Education]

DESCRIPTION: Seminar will be held by an expert from LookingGlass. To cover: short background on the topic, How does it impact end-users, Is it within the remit/scope of the mission of ICANN? If so, what can NARALO do?

-→ 12 February 2018 [Recording: 10] Seminar given. Please refer to recording/transcript for details. [Decision]: Recommend to close.

ITEM 025: Two CROP Trips Available for FY18

LEAD: Glenn Mcknight

OPEN: 12 February 2018, CLOSED: 

TYPE: [Outreach]

DESCRIPTION: There are currently two trips available under this program. These need to be requested before 4 May, 2018 deadline.

-→ 12 February 2018 [Recording: 38] Report given. Refer to recording/transcript for details. [Decision]: Recommend to close.

7. Any Other Business (AOB)

This section is for any new discussions not in the agenda for this meeting.

ITEM 026*: [Item title here]

LEAD: [name]

OPEN: [open date], CLOSED:

TYPE: [General], [Policy], [Education], [Outreach]

DESCRIPTION: [Brief description]

*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.

8. Next Meeting: 

-→ 12 February 2018: [Recording: --] During ICANN61 - TBD  [Decision]: Inform region once the date/time is set.

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Supporting Material

General:

• 2017 Rules and Procedures
• Decertification Workspace
• Individual Members Roaster
• FY18 Budget Workspace
• FY19 At-Large Additional Budget Request (ABR) Workspace
• ALAC Finance and Budget Sub-Committee (FBSC)
• ALAC and the ALAC Appointee Selection Committee (AASC)
• NARALO Newsletters

Policy:

• NARALO Hot Topics

• At-Large Policy Advice Development Page

Education:

• Education WG wiki
• Outreach and Engagement WG wiki

Outreach:

Community Regional Outreach Program (CROP)-FY18 Home