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1(800)550-6865, Teleconference EN ID: 1638

 **Zoom room:  

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https://icann.zoom.us/j/981339947

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Dial out Participants:

EN: Eduardo Diaz, Gordon Chillcott, Karen Mulberry, Marita Moll, Glenn McKnight, Jose Lebron, Jeffrey Reberry, Bill Jouris, John More, David Mackey, Denise Dehochbaum, Alan Greenberg, Alfredo Calderon, Adrian Schmidt, Dustin Loop, Greg Shatan, Judith Hellerstein, Pierre-Jean Darres, 

Apologies:   Dana Perry, Javier Rúa Jovet

Staff:  Heidi Ullrich, Silvia Vivanco, Joe Catapano, Claudia Ruiz

Call Management:  Claudia Ruiz

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Summary Minutes:    

Action

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Items: EN

Recording: EN

Zoom Recording: EN

Zoom Chat: EN    

Transcript: EN EN

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AGENDA

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1. Attendance (

...

15/

...

53 -

...

28%)

This section is to record the meeting attendance.

ALS (Total 24 ::11CA/13US) - Attendance (

...

09/24 -

...

38%) 

For updates please contact Evin Erdoğdu, At-Large Staff.

...

RED = Under decertification

Unaffiliated (Total 27 :: 6CA/

...

23US) Attendance (

...

06/

...

29 -

...

21%) 

For updates please contact Evin Erdoğdu, At-Large Staff.

2. Roll Call and Approval of the Agenda

...

/Discussion Order 

This section is to  to do the roll call and record the approval of this meeting agenda and its discussion order. (00:0102/00:0102)

→ 21 October: approved.

3. Meeting Discussion Order 

Topic	Discussion	Lead	Allotted Time/Running Time
041	Introductory Remarks by NARALO Chair →: To put the meeting in perspective  and bring-up anything of general interest to the membership:

Presentation

• Universal Acceptance by Dr. Ajay Data

General New member: Jeffrey Reberry

Request2020 Newsletter Editor

Update Reports Universal Acceptance Post ATLAS III

/

Activities NASIG

updates

FY20 NARALO Discretionary Funds

NARALO Policy Group Update Report

NARALO Outreach Group Update Report

2020 Update F20 Discretionary Funds CROP & Outreach Efforts 2020 NomCom Updates New Discussions: SWebinar on DNS Abuse by Jonathan Zuck Next Meeting 10 February 2020 @ 20

Next Meeting:  18 November 2019 @ 19

:00 UTC

Eduardo

(00:

04 /

03/ 00:05)
067	Introduction of New Individual  Members →  To introduce new individual members to the region New member:  Jeffrey Reberry	Eduardo Jeffrey	(00:05 / 00:10)
068	Universal Acceptance (UA) Universal Acceptance WG →  Team responsible for liaising  with the UA Org to educate NARALO in UA concepts and help identify ways on how our RALO and the UA Org could work together to help spread the importance of UA in our region.  For this

meeting

Introductions

Universal Acceptance (UA) presentation by Dr. Ajay Data 

View file
name UA for NARALO - Read-Only.pdf height 150

meeting  Report on interactions with UASG members and participation in some of its meetings during ICANN 66 in Montréal	Denise	(00:05 / 00:15)
075	Post ATLAS III Activities → To provide an update report for post ATLAS III activities Image Added → For this meeting Final participants report due January 17, 2020	Eduardo	(00:05/ 00:20)
072	North American School of Internet Governance (NASIG) Updates →  To provide an update on efforts regarding the North American School of Internet Governance Future NASIG Schools: NASIG 2020 :: Washington , DC Lead: Dustin Loup NASIG 2021 & 2022 Location and lead are to be determined For this meeting Update report on NASIG 2020 :: Washington DC Preliminary date set for this event: September 24-25, 2020	Eduardo Dustin

Denise

(00:30 / 00:35)071

2020 Newsletter Editor

→: To request volunteers to help with the NARALO newsletter for year 2020. Starting in January 2020. Main responsibility is to acquire content and send it to staff for final assembly and publishing every month.

Eduardo

(00:05 / 00:

40

Eduardo

Glenn

(00:10 / 00:50)064

FY20 NARALO Discretionary Funds

→ To report on the use of the funding for FY20 outreach and engagement activities by Regional At Large Organizations (RALOs) - Current NARALO balance: $3,500

• Reminder on steps to apply (FY20 RALO Requests for Funding to support an Outreach Activity):  
  1. A request form needs to be completed to initiate the process.
  2. The request needs to be reviewed and approved by Regional Leadership prior to sending to ICANN org staff. 
  3. The request must be sent to Silvia Vivanco and Heidi Ullrich at least three weeks prior to the planned activity. 
  4. Approval (or not) will be informed via email to the organization representative that made the request.
• For this meeting
  • Update on Adrian Schmidt event moved to January 2020
  • Update on Glenn McKnight GDPR event in November (reported on Item #56 above)

Adrian

Glenn

(00:02 / 00:52)028

NARALO Policy Group Update Report

→: To provide an update report by the head of the Policy Group as to the ICANN policies being discussed at the moment affecting NARALO end-users and/or interest to NARALO members in general

• • •  At-Large Policy Advice Updates

Jonathan

(00:05 / 0057)017

NARALO Outreach Group Update Report

→: To provide a summary of the NARALO Outreach Group efforts

• Remainder of CROP Trips FY20 (1 July 2019 through 20 June 2020)
  1. ARIN
     • ARIN 45 April 26 / 29 2020 @Louiville, Kentucky :: Application deadline is January 10, 2020
       • Application form:: https://forms.gle/wJsh1mikYKRJMsy57
       • As of Aug 12 - Five applications
  2. NonprofitTechnology Conference 2020 (NTC 20) March 24/26 @Baltimore,Maryland :: Application deadline is January 10, 2020
     •  Application form:: https://forms.gle/r7A8CEZsTRdiFf9q8
     • As of August 12  Zero Applications
  3. Net Digital Inclusion 2020 (NDIA 20), April 7/9 @Portland, Oregon :: Application deadline is January 10, 2020
     • Application form :: https://forms.gle/PfYjZUeYNdxD7D5x5
       As of August 12  Zero Applications
• For this meeting
  • Update on last Outreach & Engagement Working Group (O&E) meeting

Glenn

(00:03 / 00:60)

if we get to them...

026

NARALO ALAC members Update Reports

→: To provide a summary by our current NARALO representatives in ALAC of what was discussed since our last meeting in ALAC regarding policy and anything else that the region should be aware about.

Javier

John L.

Marita

029

NARALO Education Group Update Report

→: To provide provide an update report by the head of the Educational Group since our last call.

Alfredo

25)

056ATLAS III &2019 North America School of Internet Governance (NASIG 2019)

→:To provide an ATLAS III and NASIG update

• ATLAS III
  • NARALO Participants
    • Adrian Schmidt &  David Mackey
  • ICANN66  Block Schedule

    • View file
      name ICANN66_iScheduler - Session Space_2Oct19.pdf height 250

  • Latest Training Schedule

    • View file
      name ATLAS III Latest Trainning Schedule.pdf height 150

  • ATLAS III Participants Webinar
    • 23 October 2019 @ 13:00 UTC (90 minutes)

• NASIG 2019 Report sent by Glenn McKnight
  

  • "NASIG is scheduled for  Oct 31st and Nov 1st 
    We are expecting  50 participants at the event with all the participants fully sponsored for hotel, meals and reception .  Over 80 are from outside of North America and active participation from  the ICANN community including  ATLARGE, NexGen, Fellows,  NPOC, NCUC, Business community .   Other communities include APC, ISOC, Diplo, ISOC, CIRA, .PR, PIR  and more 
    Thanks to the hard work of  our fellow NARALO members including  Alfredo, Judith, Adrian and Eduardo  in providing huge contributions  to the event.  A parallel  Francophone programme by ISOC Quebec is also organized on November 1st.  
    Video of the sessions and  session notes will be distributed for the next  NARALO meeting 
    A separate  event is planned on November 2nd called  GDPR for Citizens and will be held at the Montreal Cohost with a special effort for NARALO outreach to the small business French language community at the venue" 

064	FY20 NARALO Discretionary Funds → To report on the use of the funding for FY20 outreach and engagement activities by Regional At Large Organizations (RALOs) - Current NARALO balance: $3,500 Reminder on steps to apply (FY20 RALO Requests for Funding to support an Outreach Activity):   A request form needs to be completed to initiate the process. The request needs to be reviewed and approved by Regional Leadership prior to sending to ICANN org staff.  The request must be sent to Silvia Vivanco and Heidi Ullrich at least three weeks prior to the planned activity.  Approval (or not) will be informed via email to the organization representative that made the request. For this meeting Report on submitted NARALO ABR FY21  ← Judith Update on Adrian Schmidt event moved to January 2020 ← Adrian	Judith Adrian	(00:05 / 00:30)
017	NARALO Outreach Group Update Report →: To provide a summary of the NARALO Outreach Group efforts Remainder of CROP Trips FY20 (1 July 2019 through 20 June 2020) ← Judith ARIN ARIN 45 April 26 / 29 2020 @Louisville, Kentucky: Application deadline is February 10, 2020 Application form: https://forms.gle/wJsh1mikYKRJMsy57 NonprofitTechnology Conference 2020 (NTC 20) March 24/26 @Baltimore,Maryland: Application deadline is January 10, 2020  Application form:: https://forms.gle/r7A8CEZsTRdiFf9q8 Net Digital Inclusion 2020 (NDIA 20), April 7/9 @Portland, Oregon: Application deadline is January 30, 2020 Application form:: https://forms.gle/PfYjZUeYNdxD7D5x5 Update on last Outreach & Engagement Working Group (O&E) meeting ← David	Judith David	(00:05 / 00:35)
074	2020 NomCom Updates →  To provide an update report from the 2020 NomCom For this meeting: Update report with opportunities for  PTI Board, ICANN Board, ccNSO, GNSO and ALAC https://www.icann.org/nomcom2020 Application opens mid  December and closes Feb 10th, 2020	Glenn	(00:05 / 00:40)
076	SWebinar on DNS Abuse →  Brief presentation on the topic of DNS Abuse What is this? Why is this important to the end-users?  Overview of the ALAC recommendations sent to the Board on December 24, 2019 Any next steps for NARALO?	Jonathan	(00:18 / 00:58)
if we get to them...
026	NARALO ALAC members Update Reports →: To provide a summary by our current NARALO representatives in ALAC of what was discussed since our last meeting in ALAC regarding policy and anything else that the region should be aware about.	Javier Jonathan Marita	-
029	NARALO Education Group Update Report →: To provide provide an update report by the head of the Educational Group since our last call.	Alfredo	-
050	Student Outreach by  the North American Graduate Students At-Large Structure →: To provide an updated report on efforts related to outreach University students by this At-Large Structure  F/U syllabus work and Google doc for research material	David Anna	-
065	Real-Time Transcription (RTT)  LEAD: Judith Hellerstein supported by Silvia Vivanco (ICANN Staff) →  To provide an update report on the results of this resource. FY20 Additional Budget Request (ABR) Approved: Real-Time Transcription (RTT) of up to ten (10) hours of Inter-sessional At-Large teleconference calls in English during FY20 For this meeting: Report on analysis of RTT survey data	Judith Silvia/Heidi	-
059	RIR Outreach →: To provide a report on RIR outreach efforts For this meeting: Report on efforts	Judith	-
073	2022 NARALO General Assembly (NGA 2022) → To provide an update on efforts regarding the 2021 ( NARALO General Assembly NGA can be held during ICANN 72 in Seattle or during ICANN 73 in San Juan, PR.	Eduardo	-

044

North America Stakeholder Engagement →: To provide an update report on North America Stakeholder Engagement efforts Current and future engagements

Chris Joe

050Student Outreach by  the North American Graduate Students At

-

Large Structure

→: To provide an updated report on efforts related to outreach University students by this At-Large Structure 

• F/U syllabus work and Google doc for research material

028	NARALO Policy Group Update Report →: To provide an update report by the head of the Policy Group as to the ICANN policies being discussed at the moment affecting NARALO end-users and/or interest to NARALO members in general  At-Large Policy Advice Updates	Jonathan Marita	-

David

Anna

052	EPDP on the Temporary Specification for gTLD Registration Data →: To provide an update report on this effort	Alan

059

RIR Outreach

→: To provide a report on RIR outreach efforts

Judith065

Real-Time Transcription (RTT) 

LEAD: Judith Hellerstein supported by Silvia Vivanco (ICANN Staff)

→  To provide an update report on the results of this resource.

• FY20 Additional Budget Request (ABR)
• Approved:
  • Real-Time Transcription (RTT) of up to ten (10) hours of Inter-sessional At-Large teleconference calls in English during FY20
    • Up to date report

Judith

Silvia/Heidi

to be updated in the future...

045

Academic Credits

→:To work on ways that we could possibly exchange academic credit for students who participate in ICANN policy development processes

Chris

Yubelkys

David

-

Any Other Business (AOB)

---Next meeting: November 18, 2019 @19:00 UTC-(00:01 / 00:60)

*(allowed time/running time)

4. Current Discussion Topics

This section is for discussion topics details that have been carried forward to this meeting

Topic 017: NARALO Outreach Group Update Report

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: To provide a summary of the NARALO Outreach Group efforts

→ 12 February 2018 [Recording: 42]  Report given. Please refer to recording/transcript fro more details. [Decision]: Carry forward to next meeting

*(allowed time/running time)

4. Current Discussion Topics

This section is for discussion topics details that have been carried forward to this meeting

Topic 017: NARALO Outreach Group Update Report

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: To provide a summary of the NARALO Outreach Group efforts

→ 12 February 2018 [Recording: 42]  Report given. Please refer to recording/transcript fro more details. [Decision]: Carry forward to next meeting

→ 14 March [Recording: 50:00]  Update given. Talked about strategic plan. Various testimonials given about outreach efforts. Example given: ICANN read outs, ARIN meetings and IGF Geneva. No action Topic generated. [Decision]:  Carry forward to next meeting

→ 09 april [Recording: 29 & 50 ]  William suggested that we put forward an effort to reach out to what are called HBCU, historically black colleges and universities, starting at Howard University in Washington DC. (see more details Page 16 in the transcript). Glenn provided and updated report on outreach efforts during ICANN 61 in Puerto Rico. please refer to page 25 in the transcript for more details. [Decision]: Chris Mondini and William to get on the phone or meet in DC to continue this discussion. 

→ 14 May [Recording: --]   Not in agenda for this meeting. [Decision]:  Carry forward to next meeting

→ 11June [Recording: 40:25]  Glenn reported. Please read specifics in the transcript page 22→ 14 March [Recording: 50:00]  Update given. Talked about strategic plan. Various testimonials given about outreach efforts. Example given: ICANN read outs, ARIN meetings and IGF Geneva. No action Topic generated. [Decision]: Carry forward to next meeting

→ 09 april → 10 September [Recording: 36: 29 & 50 ]  William suggested that we put forward an effort to reach out to what are called HBCU, historically black colleges and universities, starting at Howard University in Washington DC. (see more details Page 16 in the transcript). Glenn provided and updated report on outreach efforts during ICANN 61 in Puerto Rico. please refer to page 25 in the transcript 00] Report given. Transcript excerpt:"So, again, we have two tools. We have CROP which is three trips that ICANN has been generous enough to support. Plus we have discretionary funding." Check transcript starting in page #21 for more details. [Decision]: Chris Mondini and William to get on the phone or meet in DC to continue this discussion Carry Forward to next meeting. 

→ 14 May → 8 October [Recording: 23:00]: Mentioned IGF coming up and three CROPs for 2019 - 1. ARIN 43 Bridgetown, Barbados 7--]   Not in agenda for this meeting. [Decision]:  Carry forward to next meeting

→ 11June [Recording: 40:25]  Glenn reported. Please read specifics in the transcript page 22. [Decision]: Carry forward to next meeting

→ 10 September [Recording: 36:00] Report given. Transcript excerpt:"So, again, we have two tools. We have CROP which is three trips that ICANN has been generous enough to support. Plus we have discretionary funding." Check transcript starting in page #21 for more details. [Decision]:  Carry Forward to next meeting. 

→ 8 October [Recording: 23:00]: Mentioned IGF coming up and three CROPs for 2019 - 1. ARIN 43 Bridgetown, Barbados 7-10 April 2019, 2. Digital Inclusion Charlotte, North Carolina 1-3 April 2019 3. NTC19 Portland, Oregon 13-15 March 2019

→ 12 November [Recording: 13:50]: Mentioned outreach boot in the current IGF in Paris, France. Reiterated CROP trips and the deadlines for applying. Check transcript starting in page #10 for more details.

→ 10 December [Recording: 18:50]: Reported on outreach table at the main IGF event. Check transcript starting in page #12 for more details.

→ 14 January  [Recording: 04:00]: Glennn provided a report and Judith added. Susannah requested information about the procedure used to select people to these event. Please check transcript  starting in page #2 for more details.

→ 11 February: Reports given by Marita Moll (speak to a class at Carlton University), Greg Shatan (event at the United Nations and NYC Civil Hall), Alfredo Calderon (going to Digital Inclusion) and Judith Hellerstein (going to NTC - not for profit technical conference). Please check transcript  starting in page #9 for more details.

→ 8 April  [Recording:26:22]: Glenn provided a summary report. CROP trip reports will be re-scheduled for our next meeting.

→ 13 May : Judith made  her report (see transcript : page 9). Action items: (1) to coordinate with GSE to have an ICANN table in the NTCP event. (2) apply for a speaking slot since it reduces the cost of participation.  Several thousands attend this event. Alfredo Calderon made his report (see transcript : page 14). Action items: (1) apply for a lighting round sessions in advance, (2) Affiliate to the organization. F/U- Outreach lady from NY which lives in New Orleans.

→ 10 June: Marita Moll reported on the Pre ICANN 65  Marrakesh Readout in Ottawa. Others reported as well. Evan shared a comment regarding CROPS and similar instances. Check the transcript page #12.

→ 15 July: Michael Casadevall provided a report for his trip to ARIN 43 Bridgetown, Barbados 7-10 April 2019. Other details are in transcript page 18.

→ 09 September: Report provided. See transcript page 14 for more details.

10 April 2019, 2. Digital Inclusion Charlotte, North Carolina 1-3 April 2019 3. NTC19 Portland, Oregon 13-15 March 2019

→ 12 November [Recording: 13:50]: Mentioned outreach boot in the current IGF in Paris, France. Reiterated CROP trips and the deadlines for applying. Check transcript starting in page #10 for more details.

→ 10 December [Recording: 18:50]: Reported on outreach table at the main IGF event. Check transcript starting in page #12 for more details.

→ 14 January  [Recording: 04:00]: Glennn provided a report and Judith added. Susannah requested information about the procedure used to select people to these event. Please check transcript  starting in page #2 for more details.

→ 11 February: Reports given by Marita Moll (speak to a class at Carlton University), Greg Shatan (event at the United Nations and NYC Civil Hall), Alfredo Calderon (going to Digital Inclusion) and Judith Hellerstein (going to NTC - not for profit technical conference). Please check transcript  starting in page #9 for more details.

→ 8 April  [Recording:26:22]: Glenn provided a summary report. CROP trip reports will be re-scheduled for our next meeting.

→ 13 May : Judith made  her report (see transcript : page 9). Action items: (1) to coordinate with GSE to have an ICANN table in the NTCP event. (2) apply for a speaking slot since it reduces the cost of participation.  Several thousands attend this event. Alfredo Calderon made his report (see transcript : page 14). Action items: (1) apply for a lighting round sessions in advance, (2) Affiliate to the organization. F/U- Outreach lady from NY which lives in New Orleans.

→ 10 June: Marita Moll reported on the Pre ICANN 65  Marrakesh Readout in Ottawa. Others reported as well. Evan shared a comment regarding CROPS and similar instances. Check the transcript page #12.

→ 15 July: Michael Casadevall provided a report for his trip to ARIN 43 Bridgetown, Barbados 7-10 April 2019. Other details are in transcript page 18.

→ 09 September: Report provided. See transcript page 14 for more details.

→ 21 October: → Report provided. Heidi added the following reminders: "However, all of this should be in your RALO’s annual fiscal year outreach and engagement plan that you’ve established and hopefully that’s passed and that’s a requirement for your CROP trip and it should guide you in your activities which events you’re going to go to and also who should be going to best represent NARALO. Also, keep in mind that this year for the additional budget request, the RALO discretionary funding, that is going to require a report at the end of the fiscal year. So, it’s important that you select the people that are going to deliver and have the most success in outreach and engagement activities." See transcript page 28 for more details.

→ 18 November: See discussion detail starting on transcript page #30

→ 09 Deember: See discussion detail starting on transcript page #21

→ 13 January 2020: See discussion detail starting on transcript page #11.

Topic 026: Topic 026:  NARALO ALAC Members Update Reports

...

→ 09 September: Looking at the charter and process for the CPWG to figure out what the process is for taking in issues and how to do an exploration of whether or not it’s a good issue for the CPWG to take on and to refer it to others if it’s not. Ongoing discussions related to the Subsequent Procedures. This is an ongoing effort and ALAC have particular concerns over making sure the communities and underserved regions are better served by a new round and so we continue to work on those issues. Working on issues related to the new GDPR Regulation in Europe and continue to get updates from Alan and Hadia about what’s going on there because right now they’re trying to explore scenarios that might occur in terms of who might be trying to get Registrant Data and for what reasons and how the system can accommodate that. Ongoing discussions about the Evolution of the MultiStakeholder Model, an effort launched by the Board and shepherded by Brian Cute and we are engaged in conversations about how the MultiStakeholder Model evolves and how to best position At-Large in the interests of individual end users in that evolution. More details in page 12 of the transcript.

Topic 029: NARALO Education Group Update Report

LEAD: Alfredo Calderon

OPEN: 09 April 2018, CLOSED:

TYPE: [Policy]

DESCRIPTION: This discussion Topic is for providing an update report by the head of the Educational Group.

→ 09 april [Recording: --]  For the May meeting, Jonathan Zuck will discuss "Universal Acceptance" as part of the SWebinar series. Future topics must align with ICANN's mission, therefore, the Policy & Hot Topics must be reviewed if a SWebinar is to be organized. It seems reasonable to consider Pollicy Comments as a point of reference. We are aware that in some instances the timeframe will be a limitation when Public comments before our monthly meetings. [Decision]: Carry forward to next meeting.

→ 14 May [Recording: 45:00 ]   Presentation given by Jonathan on Intelectual Property Constituency (IPC) / Business Constituency (BC) Accreditation & Access Model for Non-Public Data. Please see details in transcript starting on page #30. [Decision]: Carry forward to next meeting.

→ 11June [Recording: 47:05]  No report given. [Decision]: Carry forward to next meeting.

→ 21 October: Marita Moll reported on the policy work that she has been working into the evolution of the multi-stakeholder model in ICANN. See transcript page #24 from more details on her report. Adan reported on the EPDP. See transcript page #29 for its report.

→ 18 November: Marita reported on WT5 and MultiStakeholder System in ICANN. Read transcript starting in page #20.

Topic 029: NARALO Education Group Update Report

LEAD: Alfredo Calderon

OPEN: 09 April 2018, CLOSED:

TYPE: [Policy]

DESCRIPTION: This discussion Topic is for providing an update report by the head of the Educational Group.

→ 09 april [Recording: --]  For the May meeting, Jonathan → 9 July:  Jonathan Zuck will discuss "Universal Acceptance" as part of the SWebinar series. Basic information available here. Seeking volunteers to do SWebinars for upcomming meetings. Topics must be related to ICANN's mission and pressing issues that might entice commenting by the  RALO.

→ 10 September [Recording: 44:00] Report given. Transcript excerpt : "I sent out an e-mail through the education group to gather topics that we feel that we should have a short webinar in the coming meetings, keeping in mind that if they are really related with some policy that is out there for comment and it’s time-sensitive, we’re going to give priority to those." Check transcript starting in page #25 for more details. [Decision]:  Carry Forward to next meeting.

→ 10 December [Recording: 51:00]: Report  given (from transcript) :"...I would like to have is people from this community suggesting speakers that we could invite for the upcoming meeting for next year. And you can send them through the email that I posted on the chat, so we can start planning for next year." Check transcript starting in page #32 for more details

Future topics must align with ICANN's mission, therefore, the Policy & Hot Topics must be reviewed if a SWebinar is to be organized. It seems reasonable to consider Pollicy Comments as a point of reference. We are aware that in some instances the timeframe will be a limitation when Public comments before our monthly meetings. [Decision]: Carry forward to next meeting.

→ 14 May [Recording: 45:00 ]   Presentation given by Jonathan on Intelectual Property Constituency (IPC) / Business Constituency (BC) Accreditation & Access Model for Non-Public Data. Please see details in transcript starting on page #30. [Decision]: Carry forward to next meeting.

→ 11June [Recording: 47:05]  No report given. [Decision]: Carry forward to next meeting.

→ 9 July:  Jonathan Zuck will discuss "Universal Acceptance" as part of the SWebinar series. Basic information available here. Seeking volunteers to do SWebinars for upcomming meetings. Topics must be related to ICANN's mission and pressing issues that might entice commenting by the  RALO.

→ 10 September [Recording: 44:00] Report given. Transcript excerpt : "I sent out an e-mail through the education group to gather topics that we feel that we should have a short webinar in the coming meetings, keeping in mind that if they are really related with some policy that is out there for comment and it’s time-sensitive, we’re going to give priority to those." Check transcript starting in page #25 for more details. [Decision]:  Carry Forward to next meeting.

→ 10 December [Recording: 51:00]: Report  given (from transcript) :"...I would like to have is people from this community suggesting speakers that we could invite for the upcoming meeting for next year. And you can send them through the email that I posted on the chat, so we can start planning for next year." Check transcript starting in page #32 for more details

Topic 041: Introductory Remarks by Topic 041: Introductory Remarks by NARALO Chair

LEAD: Eduardo Díaz

...

→ 15 July: Overview given. Check recording starting at 1:09 for more details

→ 09 September: Overview given

→ 21 October: Overview given. More details on transcript page #1

→ 18 November: Overview given. 

→ 09 December: Overview given. More details on transcript page #1

→ 13 January 2020: Overview given. More details on transcript page #1

Topic 044: North America Topic 044: North America Stakeholder Engagement

LEAD: Chris Mondini & Joe Catapano

...

→ 09 September: Main engagement activity that’s going on in the region right now sort of a pre-ICANN66 event, something to wet the appetite for the Montreal Community. IN other words, a preview for people to get ICANN on the radar as we get ready for the meeting which will happen in November. 7^th of October from 5:00 to 7:30 p.m. local time. See transcript page # 17 for more details.

→ 09 December: Joe Catapano provided a brief report. See transcript page# 27.

Topic 047: Academic Credits

...

→ 09 September: No report given.

Topic 056: ATLAS III & North America School of Internet Governance (NASIG 2019)

→ 21 October: Report given. See page #29 for details for the report.

→ 18 November: Alan report starts on transcript page #25.

Topic 059: RIR Outreach

LEAD: Judith HellersteinLEAD: Eduardo Díaz

OPEN: 14 January 2019, CLOSED: 

TYPE: Outreach

DESCRIPTION:  To provide an ATLAS III and NASIG updateto provide a report on RIR outreach efforts

→ 14 January → 11 February  [Recording: XX38:XX]: Changed Topic title and description. Update given. Check transcript starting in page #4 for more details.

→ 08 April : [Recording:16:00]: Maureen Hilyard  was invited to provide a report on ATLAS III. Glenn provided the NASIG update starting at 24:00. 

→ 13 May: [Transcript page : 08] Current number of applications for ATLAS III is 40. John Laprise went through the training on the selection process with the group that designed the rubric. That’s on target. NASIG report not provided. 

→ 10 June: [Transcript page: 03] Glenn provided a summary update for NASIG. On ATLAS III more than 80 application are received but only 67 pass the first test. 

→ 15 July: Please refer to transcript page 9 for more details.

→ 09 September: Please refer to transcript page 1 for more details about ATLAS III and page 4 for NASIG 2019.

Topic 059: RIR Outreach

LEAD: Judith Hellerstein

OPEN: 14 January 2019, CLOSED: 

TYPE: Outreach

DESCRIPTION: to provide a report on RIR outreach efforts

→ 14 January  [Recording: 38:45] Report provided. From transcript: "Many RIRs have grant programs and other community programs. ARIN is the only RIR that does not have any of those programs, so we have to think of different ways of trying to work with them. We had originally thought of an idea several years ago to do a liaison position with them, but they had turned that down then, thinking that they were afraid of favoritism. But we are going to try to reintroduce the idea again, but also trying to figure out our topic so that we can get the RIRs to know us more and us to know what they are doing." Check transcript starting in page #23 for more details.

Topic 064: FY20 NARALO Discretionary Funds

45] Report provided. From transcript: "Many RIRs have grant programs and other community programs. ARIN is the only RIR that does not have any of those programs, so we have to think of different ways of trying to work with them. We had originally thought of an idea several years ago to do a liaison position with them, but they had turned that down then, thinking that they were afraid of favoritism. But we are going to try to reintroduce the idea again, but also trying to figure out our topic so that we can get the RIRs to know us more and us to know what they are doing." Check transcript starting in page #23 for more details.

Topic 064: FY20 NARALO Discretionary Funds

LEAD: Eduardo Diaz

OPEN: 15 July 2019, CLOSED:

TYPE: [Outreach]

DESCRIPTION: To report on the use of the funding for FY20 outreach and engagement activities by Regional At Large Organizations (RALOs) - $4k/RALO

• FY20 steps to apply (WIki page HERE):

1. A request form needs to be completed to initiate the process.
2. The request needs to be reviewed and approved by Regional Leadership prior to sending to ICANN org staff* 
3. The request must be sent to Silvia Vivanco and Heidi Ullrich at least three weeks prior to the planned activity. 
4. Approval (or not) will be informed via email to the organization representative that made the request.

* is an additional step that have been implemented for FY20 and future years

→ 15 July: See transcript page 14 for more details.

→ 09 September: A reminder of the availability of this $$ was given to the region. See transcript page 11 for more details.

→ 21 Octobre: A reminder of the availability of this $$ was given to the region. See transcript page 23 for more details.

→ 18 November: Report provided by Judith. See transcript page #17.

→ 09 December: Report provided by Judith. See transcript page #11.

→ 13 January 2020: Overview given. More details on transcript page #12.

Topic 065: Real-Time Transcription (RTT)

LEAD: Judith HellersteinLEAD: Eduardo Diaz

OPEN: 15 July 2019, CLOSED:

TYPE: [[Outreach]

DESCRIPTION: To  To provide an update report on the use of the funding for FY20 outreach and engagement activities by Regional At Large Organizations (RALOs) - $4k/RALO

• FY20 steps to apply (WIki page HERE):

1. A request form needs to be completed to initiate the process.
2. The request needs to be reviewed and approved by Regional Leadership prior to sending to ICANN org staff* 
3. The request must be sent to Silvia Vivanco and Heidi Ullrich at least three weeks prior to the planned activity. 
4. Approval (or not) will be informed via email to the organization representative that made the request.

* is an additional step that have been implemented for FY20 and future years

→ 15 July: See transcript page 14 for more details.

→ 09 September: A reminder of the availability of this $$ was given to the region. See transcript page 11 for more details.

Topic 065: Real-Time Transcription (RTT)

LEAD: Judith Hellerstein

OPEN: 15 July 2019, CLOSED:

TYPE: [[Outreach]

DESCRIPTION: To provide an update report on the results of this resource.

• FY20 Additional Budget Request (ABR)
• Approved:
  • Real-Time Transcription (RTT) of up to ten (10) hours of Inter-sessional At-Large teleconference calls in English during FY20
    • F/U: Judith & Silvia to coordinate FY20 RTT meeting schedule

results of this resource.

• FY20 Additional Budget Request (ABR)
• Approved:
  • Real-Time Transcription (RTT) of up to ten (10) hours of Inter-sessional At-Large teleconference calls in English during FY20
    • F/U: Judith & Silvia to coordinate FY20 RTT meeting schedule

→ 15 July: Heidi covered this item. See transcript page 17  for more details.

→ 18 November: Read transcript page #26 to see more details about this topic.

Topic 067: Introduction of New Individual  Members

LEAD: Eduardo Diaz

OPEN:15 July 2019, CLOSED: 

TYPE: [General]

DESCRIPTION: To introduce new individual members to the region

• New members: 
  • Zak Muscovitch

→ 12  August: Bill and Denise introduced themselves

→ 09 September: Time was put on dormant state while creating the new agenda.

→ 09 December: re-activated to introduce Zak Muscovitch which was done. See transcript page #3.

→ 13 January 2020: Introductions made by Jeffrey Reberry - See transcript page #11 for → 15 July: Heidi covered this item. See transcript page 17  for more details.

Topic 068: Universal Acceptance (UA)

...

OPEN: 12 August 2019, CLOSED:

TYPE: Policy, Outreach

NARALO Universal Acceptance Working Group

SUPPORTING BACKGROUND AND DOCUMENTATION:

...

→ 21 October: Presentation was given. See It starts on transcript page # XX for details#3. 

5. New Discussions

This section is for new discussions in the agenda for this meeting

...

→ 18 November: Presenter excused.

→ 09 December: No report provided.

→ 13 January 2020: Report given. See transcript page#3 for more details.

Topic 072: North American School of Internet Governance (NASIG) Updates 

LEAD: Eduardo Díaz

OPEN: 21 October 18 November 2019, CLOSED:

TYPE: [General], [Policy], [Education], [Outreach]

DESCRIPTION: To request volunteers to help with the NARALO newsletter for year 2020. Starting in January 2020. Main responsibility is to acquire content and send it to staff for final assembly and publishing every month.

→ 21 October:

6. Any Other Business (AOB)

This section is for any new discussions not in the agenda for this meeting.

Topic 072*: [Topic title here]

LEAD: [name]

 To provide an update on efforts regarding the North American School of Internet Governance

→ 18 November: Open today. NASIG 2020 :: Washington , DC, NASIG 2021 :: Seatle, WA and NASIG 2022 :: San Juan, PR. Check transcript page #11 for more details.

→ 09 December: Changed discussion topics title. Dustin provided a brief report on what he is planning for NASIG in 2020. See transcript page #7.

→ 13 January 2020: Posible dates 23-24 September 2020 in Washington DC in a University (not determined yet). See transcript page#9 for more details.

Topic 073: 2022 NARALO General Assembly (NGA 2022)

LEAD: Eduardo Díaz

OPEN: 18 November 2019OPEN: [open date], CLOSED:

TYPE: [General], [Policy], [Education], [Outreach]

DESCRIPTION: [Brief description]

*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.

---0---

Supporting Material

General:

• 2019 NARALO Elections2017 
• 2017 Rules and Procedures
• Decertification Workspace
• Individual Members Roaster
• FY18 Budget Workspace
• FY19 At-Large Additional Budget Request (ABR) Workspace
• ALAC Finance and Budget Sub-Committee (FBSC)
• ALAC and the ALAC Appointee Selection Committee (AASC)
• NARALO Newsletters
• CROP Procedures & Guidelines

Policy:

At-Large Policy Resources

At-Large Capacity Building Workshop - An Introduction to Policy Development at ICANN
2019 ALAC Policy Comments & Advice
At-Large Policy Summary
At-Large Executive Summary page
Multistakeholder Advice Development graphic

ALAC moving topics @ June 2019 

Please join the weekly  At-Large Consolidated Policy Working Group (CPWG) meeting.

Recently Ratified by the ALAC (since last NARALO Monthly meeting)

Next Steps to Improve the Effectiveness of ICANN’s Multistakeholder Model
The ALAC summarized its comments as follows:

I. Strengthen ICANN’s bottom-up multistakeholder decision-making process and ensure that work gets done and policies are developed in an effective and timely manner.

Issue 1: Prioritization of work. ALAC feels this must be addressed (Category A). Some suggestions include: spreading the workload, increased outreach (ATLAS III, further incentives to keep contributing volunteers, adequate knowledge and resources (specified in II) The entire community,as well as ICANN.org must contribute to the resolution of this problem.

Issue 2: Precision in scoping the work. This issue may fall into Category A - must be addressed - or Category B -- might be partially addressed in current processes. We foresee scoping that is tight and smart and relevant to the process. It is impossible to say who should be responsible when so much activity around it is unresolved.

Issue 3: Efficient use of resources. This is a category A issue which must be addressed. We recognize that it might be partially addressed by current processes but cannot assess the situation until these processes are completed. We are concerned that PDP 3.0 may offer efficiency at the cost of inclusiveness which we feel would be a backwards step in the evolution of ICANN’s MSM.

Issue 4: Roles and responsibilities and a holistic view of ICANN. This is a category A issue although it will require further processes to resolve. ALAC seeks a bottom-up review of roles and responsibilities as an independent process. 

II. Support and grow active, informed and effective stakeholder participation.

Strategies to expand the concept of participation are offered as well as various resources and support needed to ensure informed participation. We consider this to be a Category A issue -- the model cannot evolve if it is not addressed. This is a major concern for At Large and other volunteer-based constituencies and all will need to be involved in addressing it. Support from ICANN,org and the Board will be necessary.

Issue 5: Representativeness and inclusiveness. Mentorship programs are a key part of ensuring that the MSM system remains representative and inclusive. Relevant constituencies as well as staff need to make sure these programs are working as they are intended and that they are reaching the right demographics. Inclusiveness at the leadership level needs to be improved through a bottom up process with staff assistance.

III. Sustain and improve openness, inclusivity, accountability and transparency.

Issue 6: Culture, trust and silos. This is a category A issue that needs to be addressed in this process. All constituencies need to reach across their boundaries, respect for other viewpoints must be reinforced. This is a problem in many large organizations and there are professional services available to help build trust and cooperation. By engaging some of these services, ICANN.org could help constituencies build a better working environment. 

Issue 7: Complexity. This is an inherent feature of ICANN work, but where it can be alleviated, ICANN.org should take the lead. Make sure information such as the website is well organized and understandable and closely monitor the internet governance environment for issues that will impact ICANN directly.

Issue 8: Consensus. Creating conditions that would facilitate consensus is the goal of the issues already listed. Preserving the voice of end users in the decision-making processes is crucial to ICANN’s MSM model -- a Category A issue in which all parties play a role but the role of the Board will be particularly important. 

In addition, the ALAC submitted comments in response to:

• Amazon Public Interest Commitments (PICs) 2019
• Invitation to Provide Feedback on the ICANN Board’s Proposed Public Interest Framework
• and confirmed an ALAC Question to the ICANN Board: Domain Name Abuse

Public Comment for Decision

Registration Directory Service (RDS-WHOIS2) Review Team Final Report 25 Nov 2019 
Proposed IANA SLAs for ccTLD Creation and Transfer 25 Nov 2019

Current Statements (ALAC Advice, Comment or Correspondence)

To provide an update on efforts regarding the 2022 NARALO General Assembly

→ 18 November: Open today. Previous plan was to have the NGA during ICANN 72 in Seattle. Various views presented. There is time to decide this. 

→ 09 December: Report given. No decisions yet. See transcript page#10.

Topic 074: 2020 NomCom Updates

LEAD: Glenn McKnight

OPEN: 18 November 2019, CLOSED:

TYPE: General

DESCRIPTION: To provide an update report from the 2020 NomCom

→ 18 November: Open today. Two positions from North America for the Board and 1 position for ALAC. Open  Mid  December, Closes  10th of February.

→ 09 December: Glenn provided a brief report. See transcript page #30.

→ 13 January 2020: Deadline for applications is 18 February 2020. See transcript page #19 for other details.

Topic 075: Post ATLAS III Activities

LEAD: Eduardo Díaz

OPEN: 09 December 2019, CLOSED:

TYPE: General

DESCRIPTION: To provide an update report for post ATLAS III activities

→ 09 December: Opened today. See transcript page #5.

→ 13 January 2020: Next step is to publish a report on the feedback information  received post- ATLAS III.  See transcript page #6 for more details.

5. New Discussions

This section is for new discussions in the agenda for this meeting

Topic 076: SWebinar on DNS Abuse

LEAD: Jonathan Zuck

OPEN: 13 January 2020, CLOSED: 

TYPE: Education

DESCRIPTION: Brief presentation on the topic of DNS Abuse

• • • • • What is this?
        • Why is this important to the end-users? 
        • Overview of the ALAC recommendations sent to the Board on December 24, 2019
        • Any next steps for NARALO?

→ 13 January: Mr. Zuck was not able to attend the meeting for personal reason. 

6. Any Other Business (AOB)

This section is for any new discussions not in the agenda for this meeting.

Topic 077*: [Topic title here]

LEAD: [name]

OPEN: [open date], CLOSED:

TYPE: [General], [Policy], [Education], [Outreach]

DESCRIPTION: [Brief description]

*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.

---0---

Supporting Material

General:

• 2019 NARALO Elections2017 
• 2017 Rules and Procedures
• Decertification Workspace
• Individual Members Roaster
• FY18 Budget Workspace
• FY19 At-Large Additional Budget Request (ABR) Workspace
• ALAC Finance and Budget Sub-Committee (FBSC)
• ALAC and the ALAC Appointee Selection Committee (AASC)
• NARALO Newsletters
• CROP Procedures & Guidelines
• CROP-FY20

Policy:

At-Large Policy Resources

At-Large Capacity Building Workshop - An Introduction to Policy Development at ICANN
2019 ALAC Policy Comments & Advice
At-Large Policy Summary
At-Large Executive Summary page
Multistakeholder Advice Development graphic

ALAC moving topics @ June 2019 

Please join the weekly  At-Large Consolidated Policy Working Group (CPWG) meeting.

Recently Ratified by the ALAC (since last NARALO Monthly meeting)

ALAC Advice to ICANN Board on DNS Abuse (submitted to the ICANN Board on 24 December 2019)

Implementation Plan for the GNSO Consensus Policy Relating to the Protection of Certain Red Cross Names
As a worldwide internationally recognized humanitarian aid organization, and one that has been regularly the target of those seeking to fraudulently extract donations, the ALAC believes that the International Federation of Red Cross and Red Crescent Societies (incorporating National Red Cross or Red Crescent Societies, and the International Committee of the Red Cross) should be given the benefit of protection to its various identifiers, designations and/or acronyms as intended by the policy changes proposed for implementation in the said updated consensus policy. This includes the proposed action to recognize changes to the official names of the Red Cross Society entities, including component names, in Eswatini and Macedonia, respectively, an action we view as necessary.

Registration Directory Service (RDS-WHOIS2) Review Team Final Report
The ALAC finds the report to include very useful information that should be used to guide the development of relevant policies, and appreciates the team's effort and supports the provided recommendations. 

The ALAC highlights the importance of the recommendations related to the accuracy of data, and it strongly advises its acceptance by the ICANN Board. In light of the GDPR, the ALAC noted the importance of several other recommendations in the WHOIS Report​ encouraging a more proactive position of contractual compliance, especially in regards to DNS Abuse, as well as the team's findings with regard to law enforcement needs.

Public Comment for Decision 

Proposed Amendment 3 to the .COM Registry Agreement 14 February 2020

Current Statements (ALAC Advice, Comment or Correspondence)

Additional

...

...

Education:

• Education WG wiki
• Outreach and Engagement WG wiki

...