EN: George Kirikos, Eduardo Diaz, John Laprise, Wes Boudville, Gordon Chillcott, Alfredo Calderon, Leah Symekher, Michael Casadevall, Susannah Gray, Glenn McKnight, Judith Hellerstein, Marita Moll, Leon Sanchez (audio only), Loris Taylor, Greg Shatan, Pierre-Jean Darres, Dustin Phillips, Anna Loup, Joel Thayer, Bill Jouris, David Morar

Apologies: Joe Catapano (staff), Dana Perry, Jonathan Zuck

Staff:

, Maureen Hilyard, Chris Mondini (Staff), Silvia Vivanco (Staff), Adrian Schmidt, Alan Greenberg

Staff: Heidi Ullrich, Andrea Glandon

Call ManagementCall Management: Andrea Glandon

...

Summary Minutes:

Action Items: EN

Recording: EN

AC Recording: EN

AC Chat: EN

Transcript: EN EN

...

AGENDA

1. Attendance (

...

13/49 - 27%)

This section is to record the meeting attendance.

ALS (Total 23 ::11CA/12US) - Attendance (

...

11/23)

#yone#	ALS	REP	ALT	US	CA
1	Pacific Community Networks Association/CA	Allan Skuce	Bev Collins		X
2	ISOC DC/US	Dustin Phillips (P)	John More	X
3	ISOC PR/PR	Eduardo Díaz (P)	Alfredo Calderón (P)	X
4	Canadian Association for Open Source (CLUE)/CA	Evan Leibovitch	Mathew Rice		X
5	Foundation For Build. Sustainable Communities/CA	Glenn McKnight	Robert T Bell		X
6	Greater Toronto Area Linux User Group/CA	Gordon Chillcott (P)	Scott Sullivan		X
7	Association of Internet Users/US :: ALAC 2017-19	John LaPrise (P)	Cristina Willlard	X
8	ISOC NY/US	Greg Shatan (P)		X
9	Capital Area Globetrotters/US	Judith Hellerstein (P)	Le-Marie Thompson	X
10	Consumers Council of Canada/CA	Kenneth L. Whitehurst	Howard Dean		X
11	ISOC CO/US	Karen Mulberry	-	X
12	ISOC SF/US	Leah Sykmekher (P)	Susannah Gray (P)	X
13	Native Public Media/US	Loris Taylor (P)	Elyse Dempsey	X
14	Telecommunities Canada/CA	Marita Moll (P)	Garth Graham		X
15	Communatique/CA	Monique Chartrand	-		X
16	The IP/Tech. Section of the HI State Bar Assoc./US	Seth Reiss	Tracey Ohta	X
17	ISOC Quebec/CA	Destiny TchehoualiPierre-Jean Darres (P)	Robert Castonguay		X
18	ISOC Canada/CA	Shelley Robinson	Murray McKercher		X
19	Connecting.nyc Inc./US	Thomas Lowenhaupt	Robert Pollard	X
20	Hispanic Educational Tech. Services (HETS)/PR	Yubelkys Montalvo	Yelixa Castro	X
21	Nova Scotia Community Access Program	Dana Perry (A)	Erick Stackhouse		X
22	At-Large North American Graduate Students/US	David Cristian Morar (P)	Anna Cecile Loup (P)	X
23	Alternatives, Inc.	Michel Lambert	Myriam Cloutier		X

...

RED = Under decertification

Unaffiliated (Total 26 :: 8CA/18US) Attendance (

...

02/26)

#	Name	US	CA
1	Adrian Schmidt (A)		X
2	Alan Greenberg (A)		X
3	Daniel Wright	X
4	David Allnut		X
5	Endrias Zewde	X
6	Edward Hasbrouck	X
7	George Kirikos (P)		X
8	Javier Rúa Jovet	X
9	Jean Armour Polly		X
10	Jeongwon Ryu	X
11	Jeremy Pesner	X
12	Joey Doyle		X
13	Jonathan Zuck (A)	X
14	Kristian Stout	X
15	Linda Kaiser	X
16	Michelangelo De Simone		X
17	Nathalie Coupet	X
18	Philip Righter	X
19	Robert Guerra		X
20	Robert Jacobi	X
21	Roland Yarbrough	X
22	Thomas W Campbell	X
23	Thomas Struett	X
24	Wendy Seltzer	X
25	Wes Boudville (P)	X
26	William Cunningham	X

For updates please contact Evin Erdoğdu, At-Large Staff.

...

→ 10 December [Recording: XX01:0031]: Leah added a quick update on NomCom to the agenda.

3. Meeting Discussion Order

...

Item

Discussion

Lead

Allotted Time/Running Time

041

Introductory Remarks by NARALO Chair

→: To put the meeting in perspective and bring-up anything of general interest to the membership:

Update : ATLAS III
- Call for volunteers ended December 5
New agenda discussions
- EPDP on the Temporary Specification for gTLD Registration Data - Monthly Update (by Alan Greenberg)
- Discretionary funds (by Glenn Mcknight)
- FY20 ALAC/RALO Additional Budget Requests (by Eduardo Díaz an d Glenn McKnight)
4 ICANN 63 Read Outs in the region
- ISOC SF
- ISOC NY
- Telecommunities Canada
- ISCO ISOC PR (in Español)

Eduardo

(00:1 / 00:06)

025

CROP FY18

→: To provide an update/report for the following CROP supported events:

ARIN 41 (William)

William

(00:01 / 00:07)

042

New NARALO Members

→: To introduce new members to the region

Joey Doyle (CA)

Joey

(00:05 / 00:12)

017

NARALO Outreach Group Update Report

→: To provide a summary of the NARALO Outreach Group efforts since our last call

NARALO Outreach results from the 2018 IGF
Reminder of CROP trips for FY19
1. NTC19 Portland, Oregon 13-15 March 2019
  1. Deadline to apply: December 20, 2018
2. Digital Inclusion Charlotte, North Carolina 1-3 April 2019
  1. Deadline to apply: January 10, 2019
3. ARIN 43 Bridgetown, Barbados 7-10 April 2019
  1. Deadline to apply: January 10, 2019

Glenn

(00:10 / 00:22)

051

NARALO Discretionary Funds Report

→: To provide a report on the use of discretionary funds assigned to NARALO

Glenn

(00:05 / 00:27)

053

FY20 ALAC/RALO Additional Budget Requests (ABR)

→: To request proposals for submission to this process and report on its results. Requirements for proposals are as follows:

- - Proposals should include ways in which will make the entire At-Large community more effective and develop the At-Large community rather than a single section of the At-Large community.
  - Outreach should not be a major focus. Activities to improve engagement with existing members is encouraged.
  - If any request is made on outreach, it should go through the CROP program or as a part of a larger ALAC request for RALO Discretionary Funding.
  - RALO requests should be strategic and in line with their RALO's strategic outreach plans and must be endorsed by their RALO prior to being submitted for consideration by the FBSC.
  - Staff is currently expecting that basic resources for community communications/printing will be supported through the core ICANN budget, but that community proposals for printing , etc. will be accepted as a back-up in case expectations change. Specific proposals for communications resources beyond simple printing and editing functions should be prepared and submitted.

Timeline	Start	End	Status
Kick off and Submission period	11/05/2018	25/01/2019	In progress
FBSC representatives and/or staff to send notice of opening of FY20 Additional Budget Request (ABR) process to RALOs	15/11/2018	15/11/2018
RALOs to review any ALS request or complete a template on behalf of the RALO and send requests to staff@atlarge.icann.org	26/11/2018	04/01/2019
Discussion of Proposals with Finance Staff and FBSC	07/01/2019	11/01/2019
Revised proposals to be sent to the FBSC for final review.	14/01/2019	18/01/2019
The ALAC to review the proposed At-Large FY20 ABRs during their monthly call	22/01/2019	22/01/2019
The FBSC to review all the RALO requests.	23/01/2019	23/01/2019
Submissions Due – send to planning@icann.org	25/01/2019	25/01/2019	On target
Preliminary review of requests by ICANN.org	28/01/2019	08/03/2019	On target
SO/AC consultations at ICANN 64 (by request, during Constituents’ Day)	09/03/2019	15/03/2019	On target
Final assessments and recommendations by ICANN.org	18/03/2019	31/03/2019	On target
ICANN Board Finance Committee Review and recommendation for approval to the Board	15/04/2019	19/04/2019	On target
ICANN Board review and approval at May Board meeting	22/04/2019	03/05/2019	On target

Eduardo

Glenn

(00:05 / 00:32)

044

North America Stakeholder Engagement

→: To provide an update report on North America Stakeholder Engagement efforts

Current and future engagements

Chris

Joe

(00:05 / 00:37)

026

NARALO ALAC members Update Reports

→: To provide a summary by our current NARALO representatives in ALAC of what was discussed since our last meeting in ALAC regarding policy and anything else that the region should be aware about.

Javier

John L.

Alan

(00:05 / 00:42)

050

Student Outreach by the North American Graduate Students At-Large Structure

→: To provide an updated report on efforts related to outreach University students by this At-Large Structure

David

(00:05 / 00:47)

028

NARALO Policy Group Update Report

→: To provide an update report by the head of the Policy Group as to the ICANN policies being discussed at the moment affecting NARALO end-users and/or interest to NARALO members in general

Jonathan

(00:05 / 00:52)

052

EPDP on the Temporary Specification for gTLD Registration Data

→: To provide an update report on this effort

Alan

(00:07 / 00:59)

if we get to them...

029

NARALO Education Group Update Report

→: To provide provide an update report by the head of the Educational Group since our last call.

Alfredo

043

Social Media Update Report

→: To report on the At-Large Social Media Working Group (SoMe) and NARALO required efforts to support this initiative

What is the strategy for At-Large? For RALOs? for NARALO?
What are timelines for implementation?

Susannah

to be updated in the future...

045

Academic Credits

→:To work on ways that we could possibly exchange academic credit for students who participate in ICANN policy development processes

Chris

Yubelkys

David

(00:05 / 00:42)

Any Other Business (AOB)

055

2019 NomCom update report

→:To provide a brief report by our 2019 NomCom representative.

Leah

Added in this meeting

Next meeting: January 14, 2019 @20:00 UTC

...

→ 10 December [Recording: XX18:XX50]: Reported on outreach table at the main IGF event. Check transcript starting in page #12 for more details.

ITEM 025: CROP FY18

LEAD: Eduardo Diaz

...

→ 10 December [Recording: XX:XX]:05:34X]: William's report pending. [Decision]: Carry forward to next meeting.

ITEM 026: NARALO ALAC Members Update Reports

...

→ 10 December [Recording: XX30:XX40]:

ITEM 028: NARALO Policy Group Update Report

LEAD: Jonathan Zuck

OPEN: 09 April 2018, CLOSED:

TYPE: [Policy]

John reported. Judith added (from transcript) : "we don't only have the auction proceeds closing tomorrow, but we also have policy comments closing on Wednesday as well. And then some policy comments closing in December and then other ones closing in the beginning of January. So it's a very active policy discussion period. And so it’s a chance for everyone to read them and make your comments known. And the other gTLD one is closing, I think, on Wednesday." Heidi mentioned the new At-Large Gateway wiki page as the main entry point to find information about At-Large. Check transcript starting in page #20 for more details

ITEM 028: NARALO Policy Group Update Report

LEAD: Jonathan Zuck

OPEN: 09 April 2018, CLOSED:

TYPE: [Policy]

DESCRIPTION: To provide an update report by the head of the Policy Group as to the ICANN policies being discussed at the moment affecting NARALO end-users and/or DESCRIPTION: To provide an update report by the head of the Policy Group as to the ICANN policies being discussed at the moment affecting NARALO end-users and/or interest to NARALO members in general

...

→ 10 December [Recording: XX51:XX]:00]: Report given (from transcript) :"...I would like to have is people from this community suggesting speakers that we could invite for the upcoming meeting for next year. And you can send them through the email that I posted on the chat, so we can start planning for next year." Check transcript starting in page #32 for more details

ITEM 041: Introductory Remarks by NARALO Chair

...

→ 10 December [Recording: XX03:XX21]: Overview given. Check transcript starting in page #3 for more details

ITEM 042: New NARALO Members

LEAD: Joey Doyle

OPEN: [open date], CLOSED:

...

→ 10 December [Recording: XX:XX]: Joey was not present in the meeting. Carry forward to next meeting.

ITEM 043: Social Media Update Report

LEAD: Susannah Gray

OPEN: 10 Sept 2018, CLOSED:

...

→ 10 December [Recording: XX30:XX20]: No representatives were present. Carry forward to next meeting.

ITEM 047: Academic Credits

...

→ 10 December [Recording: XX39:XX30]: Check transcript starting in page #25 for more details.

5. New Discussions

This section is for new discussions in the agenda for this meeting

...

→ 10 December [Recording: XX05:XX50]: Mentioned discretionary funds and how to go about using them. Check transcript starting in page #4 for more details.

ITEM 052: EPDP on the Temporary Specification for gTLD Registration Data

...

- - Proposals should include ways in which will make the entire At-Large community more effective and develop the At-Large community rather than a single section of the At-Large community.
  - Outreach should not be a major focus. Activities to improve engagement with existing members is encouraged.
  - If any request is made on outreach, it should go through the CROP program or as a part of a larger ALAC request for RALO Discretionary Funding.
  - RALO requests should be strategic and in line with their RALO's strategic outreach plans and must be endorsed by their RALO prior to being submitted for consideration by the FBSC.
  - Staff is currently expecting that basic resources for community communications/printing will be supported through the core ICANN budget, but that community proposals for printing , etc. will be accepted as a back-up in case expectations change. Specific proposals for communications resources beyond simple printing and editing functions should be prepared and submitted.

→ 10 December [Recording: XX:XX]:

6. Any Other Business (AOB)

This section is for any new discussions not in the agenda for this meeting.

**ITEM 054*: [Item title here]**

LEAD: [name]

OPEN: [open date], CLOSED:

TYPE: [General], [Policy], [Education], [Outreach]

DESCRIPTION: [Brief description]

*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.

---0---

Supporting Material

General:

- - Timeline
    Start
    End
    Status
    Kick off and Submission period
    11/05/2018
    25/01/2019
    In progress
    FBSC representatives and/or staff to send notice of opening of FY20
2017 Rules and Procedures
Decertification Workspace
Individual Members Roaster
FY18 Budget Workspace

FY19 At-Large

- - Additional Budget Request (ABR)

Workspace

ALAC Finance and Budget Sub-Committee (FBSC)
ALAC and the ALAC Appointee Selection Committee (AASC)
NARALO Newsletters
CROP Procedures & Guidelines

Policy:

See: Policy Advice Development Page
See : ICANN Public Comment page

process to RALOs	15/11/2018	15/11/2018
RALOs to review any ALS request or complete a template on behalf of the RALO and send requests to staff@atlarge.icann.org	26/11/2018	04/01/2019
Discussion of Proposals with Finance Staff and FBSC	07/01/2019	11/01/2019
Revised proposals to be sent to the FBSC for final review.	14/01/2019	18/01/2019
The ALAC to review the proposed At-Large FY20 ABRs during their monthly call	22/01/2019	22/01/2019
The FBSC to review all the RALO requests.	23/01/2019	23/01/2019
Submissions Due – send to planning@icann.org	25/01/2019	25/01/2019	On target
Preliminary review of requests by ICANN.org	28/01/2019	08/03/2019	On target
SO/AC consultations at ICANN 64 (by request, during Constituents’ Day)	09/03/2019	15/03/2019	On target
Final assessments and recommendations by ICANN.org	18/03/2019	31/03/2019	On target
ICANN Board Finance Committee Review and recommendation for approval to the Board	15/04/2019	19/04/2019	On target
ICANN Board review and approval at May Board meeting	22/04/2019	03/05/2019	On target

→ 10 December [Recording: 09:00]: Proposal to be submitted: Policy Course, North American indigenous fellowship program and the second North American School of Internet Governance (NASIG). Check transcript starting in page #4 for more details.

6. Any Other Business (AOB)

This section is for any new discussions not in the agenda for this meeting.

ITEM 055: 2019 NomCom update report

LEAD: Leah Sykmekher

OPEN: 10 December 2018, CLOSED:

TYPE: General

DESCRIPTION: Brief report by our 2019 NomCom representative.

→10 December [Recording: 23:50]: This year openings are (from transcript): "The public technical identifiers, we have one seat open; that's a three-year term. The ICANN board of directors, we have three seats open; that’s a three-year term. GNSO Council, we have two seats opens; that’s a three-year term. And for the At-Large Advisory Committee, we have three seats open; a three-year term. The At-Large is for specific regions. As you see, we have Asia, Australia and the Pacific Islands. We have Africa, and we have election in America and the Caribbean Islands. So that's the space specific in terms of geography. The ccNSO council, we have one seat and that's a three-year term." Check transcript starting in page #16 for more details.

**ITEM 056*: [Item title here]**

LEAD: [name]

OPEN: [open date], CLOSED:

TYPE: [General], [Policy], [Education], [Outreach]

DESCRIPTION: [Brief description]

*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.

---0---

Supporting Material

General:

Policy:

See: Policy Advice Development Page
See : ICANN Public Comment page

See: 2018 ALAC Policy Comments & Advice

Recently Ratified by the ALAC

Draft Final Report of the Security and Stability Advisory Committee Review (SSAC2)
The ALAC is in support of the SSAC’s continued role in the ICANN community as an Advisory Committee. It commented specifically on Recommendations 1-5, 8, 10, 12, 14, 16-17, 21-22, 24 and 25 in the Report, noting that the SSAC should, in addition to revising its advice to the Board, also simultaneously attempt to write advice in such a way that non-technical experts in the ICANN community more easily understand them.

Registration Directory Service (RDS-WHOIS2) Review Team Draft Report of Recommendations
The primary concern for the ALAC in the RDS-WHOIS2 Review is the accuracy of registrant data (WHOIS data) and its use by security and law enforcement bodies in addressing the misuse and abuse of the DNS system. The ALAC summarized their positions on the 16 Recommendations under Objective 1, as well as Objectives 3, 5, 6 and the ICANN Bylaws.

Public Comment for Decision

Current Statements (ALAC Advice, Comment or Correspondence)

Public Comment Name

Public Comment Close

Status

Penholder(s)

Draft PTI and IANA FY20 Operating Plan and Budgets

Please note:

The Draft FY20 ICANN Operating Plan and Budget documents will be posted for public comment on 17 December 2018. ICANN’s Planning Team would like to invite you to attend a webinar on the FY20 Planning Overview of Documents for Public Comment to help you prepare to submit feedback on these documents.

Webinar #1: 18 December 2018 17:00 UTC

Submitted:

12 Nov 2018

Note: Initial draft updated, to be submitted.

Status

colour	Blue
title	COMMENT

Jean-Jacques Subrenat

Mohamed (Mo) Elbashir

Competition, Consumer Trust, and Consumer Choice Review Team (CCT) Final Report & Recommendations

11 Dec

Public Comment Name

Public Comment Close

Status

Penholder(s)

ICANN Seeking Community Feedback on Proposed Unified Access Model

Internal Target:

14 Nov

2018

Status

title
colour	Blue

COMMENT

Gregory Shatan

Draft PTI and IANA FY20 Operating Plan and Budgets

COMMENT

Holly Raiche

Jonathan Zuck

Bastiaan Goslings

Initial Report of the New gTLD Auction Proceeds Cross-Community Working Group

11 Dec

12 Nov

2018

Status

colour	Blue
title	COMMENT

Please note: Closed for comment, to be submitted.

Judith Hellerstein Maureen Hilyard
Supplemental Initial Report on the New gTLD Subsequent Procedures Policy Development Process (Overarching Issues & Work Tracks 1-4)	12 Dec

Jean-Jacques Subrenat

Mohamed (Mo) Elbashir

Registration Directory Service (RDS-WHOIS2) Review Team Draft Report of Recommendations

18 Nov

2018

Status