Action#	Description	Lead	Open	Due	Status	Latest Report
GENERAL
029	Populate the information in the ATLAS II Participants Wiki page	Carlos Reyes	02/03/14	14/03/14	Started	(1702/0405/14): ATLAS II Participants list is up-to-date except for information regarding thematic working groups and mentor assignments. page is current, awaiting confirmation of thematic groups and mentors. [Chat] [Transcript - Pg.2] [Reference Meeting Page]
035	New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received	032	Send a note to all RALOs suggesting to add a quick ATLAS II status update in their monthly meetings.	Carlos Reyes	2617/0304/1425	07/0405/14	Started	(1702/0405/14):CR to work with SV to ensure that RALO secretariats are discussing ATLAS II in monthly meetings and disseminating more information Waiting on the abstracts from a few groups. The survey is complete, and once we have the abstracts, that will be sent to the participants. [Chat] [Transcript - Pg.23] [Reference Meeting Page]
SURVEY

035	New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received	Carlos Reyes	17/04/14	07/05/14	Started	(17/04/14): Opened today. [Chat] [Transcript - Pg.2] [Reference Meeting Page]
SURVEY

EVENTS

EVENTS
013	Coordinate Faire of Opportunities Event	Glenn McKnight	12/01/14	27/03/14	Started	(1702/0405/14): Need to have a clear picture of the final sponsorship (or budgeted) money that will be available for the Fayre, waiting for Nancy Lupiano to provide the final room layout. Need a volunteer to aggregate the music that will be used in the background. The keynote speaker is still undefined. [Chat] [Transcript - Pg 7-11] Request from members to add their playlist of music to the wiki page: ATLAS II Ralo Music - Playlists. Speaker Update: Not yet determined. Room Update: possible alternative room to be updated next week. Draft Agenda of Event: ATLAS II Fayre of Opportunities Working Group. [Chat] [Transcript - Pg.11-20] [Reference Meeting Page] (2/5/14) Request from members to add their playlist of music to the wiki page ATLAS II Ralo Music - Playlists Speaker Update -Not yet determined Room Update -possible alternative room to be updated next week Banners Draft Agenda of Event ATLAS II Fayre of Opportunities Working Group .
014	Coordinate the ATLAS II Mentoring Program	014	Coordinate the ATLAS II Mentoring Program	Fatima Cambronero	13/01/14	27/03/14	Started	(17/04/14): Nothing to report. [Chat] [Transcript - Pg. 24-25] [Reference Meeting Page]
022	Coordinate the ATLAS II Event Agenda	Tijani Ben Jemaa	18/02/14	27/03/14	Started	(17/04/14): Room with ccNSO may no be big enough for everyone, GAC meeting is not confirmed yet. Need to get the new survey out to finally coordinate the thematic group break out rooms [Chat] [Transcript - Pg. 12-16] [Reference Meeting Page]
SPONSORS
015	Sponsorship updates	Olivier Crepin-Leblond	13/01/14	31/03/14	Started	(30/04/14): Update sent to Mailing List. Some Sponsors secured but with continues to look for more. [ message ] (17/04/14): As we speak, following up with everyone, and making sure we will have more than enough for all of the things that we wish to do, if of course, you have any other contacts or suggestions as to other organisations we can get in touch with, please let Olivier know and we can talk to them. It’s better to have more than not enough. Please refer to the transcript for more details. [Chat] [Transcript - Pg. 25-30] [Reference Meeting Page]
LOGISTICS
009	Ask Constituency Travel about visa application invitation letters for ATLAS II participants and ensure that the list of approved travelers is sent to the Foreign Office for distribution to the UK Embassies and UK Consulates around the world	Heidi Ullrich	20/11/13	31/01/14	Started	(1702/0405/14):Invitation letters available in 5 languages. Still looking into sending the list of approved participants to the foreign office followed up with senior meeting staff and Sally Costerton on that, and I have not yet received a response yet. [Chat] [Transcript - Pg.4] [Reference Meeting Page]
031	Update on room assignments for ATLAS summit events as follows: ATLAS II plenary, thematic sessions and Fayre of Opportunities	Heidi Ullrich	15/03/14	01/04/14	Started	(1702/0405/14):We do have the ATLAS II plenary Saturday, Sunday and Thursday the Windsor suite. The thematic sessions, there are five rooms for those. Two will be in the main room, which is going divided in two, and then there are three breakout rooms. The Fayre of Opportunity will be in the Windsor suite as well day. Staff is confirming with Nancy whether, if we stop the clock at 13:00, her team will be able to move the u‐shape, so there will be more room for that. [Chat] [Transcript - Pg.5] [Reference Meeting Page] The Windsor Suite (divided in two) and three break-out rooms for Thematics Sessions. Fayre still to be held in Windsor with tables in a U shape arrangement in the middle. Heidi to check again to see if we can get the GAC room or just a bigger room for the Fayre.[Chat] [Transcript - Pg.4-9] [Reference Meeting Page]
PUBLIC RELATIONS
016	Coordinate the ATLAS II Communications Working Group	Carlos Aguirre Natalia Enciso Maricarmen Sequera	13/01/14	27/03/14	Started	(17/04/14): Nothing to report. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page]
025	Coordinate the ATLAS II Public Relations Sub-Working Group	Murray McKercher	20/02/14	27/03/14	Started	(17/04/14): A doodle has been sent out to coordinate the first PR WG meeting. Agreed to merge AI 017 & 019 into this one. [Chat] [Transcript - Pg. 17-25] [Reference Meeting Page]
036	Distribute ATLAS II promotional video to ATLAS II participant list	Heidi Ullrich	17/04/14	05/05/14	Started	(17/04/14): Opened today. [Chat] [Transcript - Pg. 15] [Reference Meeting Page]
ROI
024	Coordinate the ATLAS II ROI Sub-Group	Cheryl Langdon-Orr	18/02/14	31/01/15	Started	(02/05/14): Requests for basic but essential pre London Meeting data points and information have been sent to Staff and ALAC Chair, next steps will flow receipt of this information for use as both baseline and for early reporting.

...

Action#	Description	Lead	Open	Due	Status	Latest Report
GENERAL
002	Follow up with Meetings Team	Heidi Ullrich	05/12/13	18/12/13	Completed	(19/12/13): Consolidated into AI 007. [Reference page]
005	ATLAS II Overarching-theme, Public Relations (PR) Message and strategic goals	Eduardo Diaz	16/12/13	19/12/13	Completed	(23/01/14): Reached consensus on the following PR msg suggested by Duncan Burns: "The At-Large community in ICANN is the voice of the end-user around the world into the policies that govern the Domain Name System" and the rest of the following strategic goals: (3) "Strengthen At-Large as a reservoir for civil society allies pursuing like-minded goals in terms of public interest", (4) "Make At-Large broader, inclusive and stronger (like one ALS per country)" , (5) "Improve inclusiveness and participation of existing and new member ALSs", (6) "Bridge knowledge gaps between At-Large insiders and the broader membership and RALO organizations", (7) "Exchange of members / ALSs experience and strengthen of bottom-up approach", (8) "Better understand concerns, ideas, working areas and expectations of our members", (9) "Help the At-Large community to learn more about ICANN’s work, functioning and current issues" [Transcript: Page 23 Reference Page] more about ICANN’s work, functioning and current issues" [Transcript: Page 23 Reference Page]
030	Reminder for survey regarding thematic sessions and result updates	Carlos Reyes	15/03/14	27/03/14	Completed	(17/04/14): New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received. COMPLETED. [Chat] [Transcript - Pg.2] [Reference Meeting Page]
032	Send a note to all RALOs suggesting to add a quick ATLAS II status update in their monthly meetings.	Carlos Reyes	26	030	Reminder for survey regarding thematic sessions and result updates	Carlos Reyes	15/03/1427	25/0304/14	Completed	(1702/0405/14): New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are received. COMPLETEDWe’ll continue to do leading up to the event in June. [Chat] [Transcript - Pg.2] [Reference Meeting Page] - COMPLETED
SURVEY

EVENTS
003	Note to Meeting Staff regarding room allocation.	Tijani Ben Jemaa	06/12/13	19/12/13	Completed	(19/12/13): Consolidated into AI 007. [Reference page]
012	Ensure ATLAS II Working Group to incorporate global Internet governance issues as planning continues	Eduardo Diaz	20/11/13	10/01/14	Completed	(10/01/14): Completed.Events sub-group has incorporated this as part of the events agenda (draft agenda @ 7/1/14). [Reference page]
023	Survey to help with the formation of the ATLAS II 5 thematic break out sessions	Carlos Reyes	18/02/14	21/02/14	Completed	(06/03/14): COMPLETE. Just over half of the ALSes participating in ATLAS II completed the survey. The survey will remain open to assist with the creation of Thematic Groups. [Chat] [Reference Meeting Page]
SPONSORS

LOGISTICS
001	Mailing list for participating ALSs	Matt Ashtiani	20/11/13	31/12/13	Completed	(23/01/14): Completed. [Transcript: Page 2 Reference page] Matt Ashtiani
006	Finalize list of ALS travelers by 31 January 2014	Carlos Reyes	20/11/13	31/01/14	Completed	(06/02/14): The database is done. There are a total of 151 individual RALOs participating in the event: 23 from AFRALO, 30 from APRALO, 28 from EURALO, 37 from LACRALO, and 22 from NARALO, plus the full ALAC and its liaisons. Total will be approximately 176 participants. [Transcript Pages 3-7] [Reference Meeting Page]
007	Provide Tijani Ben Jemaa with list of rooms and their availabilities for ATLAS II by 2 December	Carlos Reyes	20/11/13	02/12/13	Completed	(09/01/14): TB and HU have been in touch with Meetings Team regarding room availability. Everything is on track. [Reference page]
008	Ask Constituency Travel about visa application invitation letters for ATLAS II participants.	Heidi Ullrich	20/11/13	TBD	Completed	(19/12/13): Consolidated into AI 009. [Reference page]
021	MILESTONE: Provide list of all ATLAS II ALS travelers to Constituency Travel	Carlos Reyes	13/02/14	13/02/14	Completed	(06/03/14): COMPLETE. The ATLAS II ALS Participants database was provided to Constituency Travel on 20 February 2014. [Chat] [Reference Meeting Page]
PUBLIC RELATIONS
010	Ensure that an ICANN Staff Public Relations Working Group for ATLAS II is established with Duncan Burns	Heidi Ullrich	20/11/13	09/01/14	Completed	(09/01/14): Duncan Burns has joined the ATLAS II PR mailing list. [Reference page]
011	Ensure that the ATLAS II Public Relations Sub-Working Group convenes and discusses expected achievements and have a joint meeting with ICANN Staff Public Relations Working Group	Heidi Ullrich	20/11/13	31/01/14	Completed	(20/02/14): This item will be taken by the ATLAS II PR Sub-working group. Completed. [Transcript page 12] [Reference Meeting Page]
017	Develop outreaching ATLAS II strategic goals	Murray McKercher	06/02/14	27/03/14	Completed	(17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page]
018	Welcome Message to participant ALSs	Olivier Crepin-Leblond	30/01/14	31/01/14	Completed	(06/02/14): Messages was sent 08/0214 [Message] [Reference Meeting Page]
019	Define ATLAS II likely impact and call to action	Murray McKercher	30/01/14	27/03/14	Completed	(17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page]
020	Coordinate and maintain an ATLAS II Web Page	Maricarmen Sequera	30/01/14	27/03/14	Completed	(06/02/14): This group is being merged with the Newsletter Working Group Action Item 016. The Newsletter WG name will be changed to ATLAS II Communications Working Group. [Transc [Transcript pages 11-15]ipt pages 7-10] [Reference Meeting Page]
026	Coordinate having a special lanyard or a special sticker at the bottom of the name tags to identify ATLAS II participants	Heidi Ullrich	20/02/14	31/03/14	Completed	(17/04/14): Meeting staff confirmed that they will provide the special sticker as posted in the WIKI. The ATLAS II PR WG will make the final selection on the proposed lanyard currently posted in the WIKI. COMPLETED [Chat] [Transcript - Pg.5] [Reference Meeting Page]
027	Propose a design for the special lanyard or a special sticker at the bottom of the name tag that will be used to identify ATLAS II participants. (see AI 026 also)	Carlos Aguirre Natalia Enciso Maricarmen Sequera	20/02/14	31/03/14	Completed	(17/03/14): This item is being merged into action item #26 [Chat] [Transcript - Pg.13] [Reference Meeting Page]
028	Prepare a "wish-list" of items to give a way (memorabilia) for the ATLAS II Participants	Carlos Aguirre Natalia Enciso Maricarmen Sequera	20/02/14	31/03/14	Completed	(17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page]
033	Explore possible use of RFID/QR Codes tags as part of the participant badges	Murray McKercher	26/03/14	15/05/14	Completed	(17/04/14): Group agreed to use QR codes. PR WG to decide on final design and suggest how it can be used during the event. [Chat] [Transcript - Pg. 17-24] [Reference Meeting Page]
034	Select a hashtag for the ATLAS II event	Murray McKercher	17/03/14	30/04/14	Completed	(17/04/14): This item will be merge with #025 to be discussed within the PR WG. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page]
ROI
004	Generate a feedback form in conjunction with the ROI Sub-group to capture summit feedback from attending ALSes	Wolf Ludwig/Cheryl Langdon-Orr	19/12/13	12/02/14	Completed	(06/03/14): Feedback form submitted. Need to be updated before London. This action item will be updated as part of AI 024.

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