ALAC 2012.07.24 Action Items EN

CLOSED ACTION ITEMS

1. Matt Ashtiani to contact Julie Hammer regarding "Draft Statement of ICANN's Role and Remit in Security, Stability and Resiliency of the Internet's Unique Identifier Systems" Statement and this Statement is to be put on the ALAC/ExCom Agenda.
2. Matt Ashtiani to begin a vote on the Vision Statement within the next 24 hours

LONG-TERM GOALS

IN PROGRESS LONG-TERM GOALS -  NO UPDATE REQUIRED

1. RALOs to decide on one representative to participate in group call with ICANN Legal regarding the RALO Bylaw changes the RALOs are considering
   
   1. Referred to RALOs and Secretariats
2. LACRALO to put the questions it has developed onto the ALAC-Registrar [wiki: [Ideas for future ALAC-Registrar meetings|] ([Ideas for the content of educational materials to be developed by At-Large & Registrars|]) and have a call on each one of the RALO teleconferences for this to happen. But the question may be a little unclear.
3. ExCom members, during their RALO meetings, to encourage ALS observers in various meetings. ExCom members, during the various meetings, are to encourage all RALOS to mention the fact that meetings are open to all.
4. ExCom to consider having interpretation on calls in which only 1-2 members request it.
   
   1. In progress:  Overall strategy for archiving with interpretation/translation must be discussed at some point in future.  (Of course, ICANN operating language is English.)
   2. Note:  Even if interpretation not requested, must consider its usefulness for future archival purposes; it is true of translating transcripts, wiki and mailing-list work, etc.
5. Future ALAC Statements, which are lengthy, are to include an executive summary.
6. Staff to update list of Cross-Constituency WGs on ALAC AG wiki page
7. Cheryl to manage winding up and archiving WGs to be closed, Matt to schedule time to work with Cheryl on this.
   
   1. Wiki pages:At-Large Engagement in ICANN WG, At-Large Naming Issues Taskforce WG, Future Structure, Accountability and Transparency of ICANN WG, ccNSO / At-Large Coordination WG, At-Large IRT Process WG
8. After each ALAC meeting, Silvia to send APRALO leadership a list of the PCs the ALAC will and will not be responding to.

IN PROGRESS LONG-TERM GOALS - UPDATE REQUIRED

1. RALOs, ALAC, and ExCom to try to develop specific, long-term strategic plan for outreach, with aim of getting funded.
   1. Should include metrics (e.g., one ALS per country)
   2. Could include outreach to developing economies regarding new gTLD program
   3. Could seek help from Kurt P. and Carole C. (especially regarding metrics)
   4. See Session on 2012-15 Strategic Plan
   5. See Development Timeline & Assumptions for 2012-15 Strategic Plan
   6. In progress:  ExCom decided this is long-term activity, perhaps not done in time for 2012-15 Strategic Plan; outreach issue perhaps need to be sent to RALOs and ALSes.
2. Board Consultations
   1. ALAC to refine its goals regarding its advising of the Board (for possible inclusion in 2012-15 Strategic Plan and/or Board paper). Focus on how the Board accepts and responds to advice from the ALAC.
   2. ExCom to develop a template for policy Statements, which might include executive summaries.
      1. Does the Board have a preferred template for Statements?
      2. Does the Board have a preferred template/format for the Chair's report at the meetings?
   3. At Large Improvements
      1. ALAC to refine its goals regarding its advising of the Board (for possible inclusion in 2012-15 Strategic Plan and/or Board paper).
         1. Include metrics regarding how much policy work ALAC does
         2. Include way of prioritizing ALAC statements for Board (possibilities include marking statements important enough for Board action, sending Board monthly/bimonthly list of ALAC statements, establishing list of topics about which the Board should consult with the ALAC)

OPEN ACTION ITEMS

1. Gisella to prepare a document showing ALAC members' current membership in WGs by the next ALAC meeting.- IN PROGRESS
2. A letter from the Chair of the ALAC to the Chair of the Board is to be sent with the Improvements Report.

RECENTLY CLOSED

1. At-Large Staff to move forward with the SOI and COI page.

NEWLY ASSIGNED ACTION ITEMS

1. Heidi Ullrich is to contact Finance and determine the specific details for APRALO and AFRALO Activities at the IGF Meeting in Baku, Azerbaijan. Once these have been determined, Heidi Ullrich is to forward the information to the ALAC.
2. Matt Ashtiani to update Aotearoa Maori Internet Organization of its recertification.
3. Carlton Samuels to draft a paragraph on the Request for Community Input on Formulation of 2013-2016 Strategic Plan Public Comment and post it on the wiki
4. Gisella Gruber to send Evan the transcription of the comments made and to work on the call for comments.
5. Heidi Ullrich to add ANgWG & RG meetings for Toronto.