EN: Eduardo Diaz, Gordon Chillcott, John More, Susannah Gray, Javier Rua-Jovet, Leah Symekher, Marita Moll, William Michael Cunningham, Matt Rantanen, Allan Skuce, Alan Greenberg, Jeremy Austin, Eve Edelson, Joly MacFie, Evan Leibovitch,

FR: Charles Robert

Apologies: Loris Taylor

Staff: Heidi Ulrich, Silvia Vivanco, Mario Aleman, Gisella, Gruber, Yesim Nazlar, Claudia Ruiz

Interpreters: Isabelle, AurelieInterpreters:

Call Management: Gisella Gruber & Claudia Ruiz

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Action Items: EN

Recording: EN, FR FR

AC Chat: EN

Transcript: EN EN, FR

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1. Attendance (X/47)

This section is to record the meeting attendance. The letters* P, A or X are to identify the corresponding attendance state. The abbreviations** EN and FR are to identify the corresponding interpretation channels.

ALS (Total 27 :: 12CA/2PR/13US) - Attendance (X11/27)

X P - EN - Allan Skuce Pacific Community Networks Association/CA

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X - EN - Dustin Phillips ISOC DC/US

X P - EN - Eduardo Díaz ISOC PR/PR

X P - EN - Evan Leibovitch Canadian Association for Open Source (CLUE)/CA

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X - EN - Grath Bruen Knujon/US

X A - EN - Glenn McKnight Foundation For Build. Sustainable Communities/CA

X P - EN - Gordon Chillcott Greater Toronto Area Linux User Group/CA - ?

X - EN - John LaPrise Association of Internet Users/US :: ALAC 2017-19

X P - EN - Joly Macfie ISOC NY/US

X P - EN - Judith Hellerstein Capital Area Globetrotters/US

X - EN - Kenneth L. Whitehurst Consumers Council of Canada/CA

X P - EN - Leah Sykmekher ISOC SF/US

X A - EN - Loris Taylor Native Public Media/US

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X - EN - Lynden Price ISOC NC/US

X P - EN - Marita Moll ISOC CA/CA

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X - EN - Thomas Lowenhaupt Connecting.nyc Inc./US

X A - EN - Yubelkys Montalvo Hispanic Educational Tech. Services (HETS)/PR

Unaffiliated (Total 20 :: 2 CA/1PR/16US) Attendance (

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3/20)

X P - EN - Alan Greenberg/CA

X - EN - Daniel Wright/US

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X - EN - Endrias Zewde/US

X P - EN - Javier Rúa/PR

X - EN - Jean Armour Polly/US

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X - EN - Wes Boudville/US

X P - EN - William Cunningham/US

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Others

*P=present/A=apology/X=not present

** EN= English Channel, FR = French Channel

2. Quorum :: Consensus (X/10) - Votes (X/14)

This section is to record if there is quorum for decisions that requires a consensus call or formal vote.

20 November 2017: [Recording: XX] [Decision]

3. Approval of the Agenda & Discussion Order

P - John More - representing ISOC DC

P - Matt Rantannen (representing Native Public Media)

P - Charles Robin representing ISOC Quebec (FR channel)

P - Jeremy Austin (Judith, for now I'm unaffiliated — Met Susannah and a few others at ARIN 40, and working on educating himself at present)

P - Susannah Gray (ISOC SF)

*P=present/A=apology/X=not present

** EN= English Channel, FR = French Channel

2. Quorum :: Consensus (12/10) - Votes (12/14)

This section is to record if there is quorum for decisions that requires a consensus call or formal voteThis section is to record the approval of this meeting agenda and its discussion order.

20 November 2017: [Recording: XX03] [Decision] Quorum established for consensus calls but not for votes.

3. Approval of the Agenda & Discussion Order

This section is to record the approval of this meeting agenda and its discussion order.

20 November 2017: [Recording: 03] [Decision] Approved by consensus

4. Resolved Discussions (i.e. Closed or Dormant)

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20 November 2017: [Recording: XX--] [Decision] Carry froward to next meeting

4. Meeting Discussion Order - (√ = discussed in this meeting)

ITEM 001:

ITEM 001:

New agenda for monthly meetings - √
ITEM 006: Creation of Working
Groups
Groups - √
ITEM
002: 2018 Individual member representative
ITEM 003: 2018 ALS Alternate representative(s)
ITEM 011: 2018 CROP Program Coordinators (PCs)
ITEM 012: ABR (Additional Budget Request)
018: ALAC and the ALAC Appointee Selection Committee (AASC) - √
ITEM 019: ALAC Finance and Budget Sub-Committee (FBSC) - √
ITEM 013:
ITEM 013:
ICANN 61 - two (2) open travel slots - √
ITEM 002: 2018 Individual member representative
ITEM 003: 2018 ALS Alternate representative(s)
ITEM 011: 2018 CROP Program Coordinators (PCs)
ITEM 012: ABR (Additional Budget Request)- √
ITEM 009: NARALO Hot Topics
ITEM 007: 2018 & 2019 Time table
ITEM 005: NomCom update report
ITEM 010: ARIN 40 trip reports
ITEM 014: Individual Members Certification Criteria
ITEM 015: NARALO Newsletter
ITEM 016: ICANN 61 Showcase & NARALO 10th Anniv.
ITEM 017: Outreach WG Update
ITEM 008: Meeting recordings as podcasts
ITEM 004: SOI Updates

5. Current Discussions

This section is for discussions that have been carried forward to this meeting.

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20 November 2017: [Recording: XX04] New agenda format was explained and discussed. [Decision]: Approved by consensus. Closed.

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20 November 2017: [Recording: XX] NARALO secretary to --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and Independent Members the selection of the 2018 representative [Decision]: Carry forward to next meeting.

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20 November 2017: [Recording: XX] --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and ALS members the selection of the ALS representative and Alternates. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

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20 November 2017: [Recording: XX] --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff to encourage all NARALO members to update/create their SOIs. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

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20 November 2017: [Recording: XX] --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.

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20 November 2017: [Recording: XX10] Initial scope and responsibilities for each follows:

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Creation of the groups was approved by consensus. John Laprise to lead Policy, Alfredo Calderón to lead Education and Glenn McKnight to lead Outreach. Joining Policy: Jonathan Zuck and Javier Rúa and Sussanah Gray. Next is for each Action required: Each WG to revise Scope and Responsibilities. [Decision]: Carry forward to next meeting.

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20 November 2017: [Recording: XX] --] This item was not discussed during the meeting. Action required: NARALO secretary to coordinate with staff to prepare the table. [Decision]: Carry forward to next meeting.

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20 November 2017: [Recording: XX] --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.

TEM ITEM 009: NARALO Hot Topics

LEAD: Eduardo Díaz

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DESCRIPTION: Seven (7) NARALO hot topics (HTs) were identified during the General Assembly (GA) held in New Orleans in April 2017. These are as follows: Privacy, Trust, Surveillance, Net Neutrality, Digital Literacy, Universal Internet Access and Cybersecurity. You can see a summary of theseHERE. The original discussion that occurred during the GA is locatedHERE. Volunteers have been assigned lead roles to f/u on the HTs. We need to re-confirm them. In addition, each HTs needs to be clearly defined indicating what is the specific issue(s) that affects our region and what outcome we want to see after discussing them.

20 November 2017: [Recording: XX] [Decision]: Carry forward to next meeting--] This item was not discussed during the meeting. Action required: Public WG to define these and include in their work flow. Decision]: Carry forward to next meeting

ITEM 010: ITEM 010: ARIN 40 trip reports

LEAD: Eduardo Díaz

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20 November 2017: [Recording: XX] --] This item was not discussed during the meeting. Action required: NARALO Secretary to coordinate with staff, Susannah and Yubelkys so trip reports are included in ABRHERE and CROPHERE. In addition, NARALO Secretary in coordination with staff will f/u with CROP NARALO Program Coordinators (PCs) to complete the CROP Acknowledgement Section locatedHERE. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

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20 November 2017: [Recording: XX] Glenn and Judith are the current PCs. [Decision]: --] This item was not discussed during the meeting. Action required: NARALO Secretary in coordination with staff to inform 2018 designations to the CROP manager and update CROP pageHERE. HERE.Glenn and Judith are the current PCs. [Decision]: Carry forward to next meeting.

ITEM ITEM 012: ABR (Additional Budget Request)

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20 November 2017: [Recording: XX] [Decision]:

ITEM 013: ICANN 61 - two (2) open travel slots

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

37] Kick-off: December 15, 2017, FBSC decisions by end of January 2018. See FY'18 workspace HERE for previous submissions. FY'19 workspace is HERE for time lines and more information. More details in the recording. [Decision]: Carry forward to next meeting.

ITEM 013: ICANN 61 - two (2) open travel slots

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: ICANN 61 will be held in Puerto Rico (PR) in March 2018. Eduardo Díaz (DESCRIPTION: ICANN 61 will be held in Puerto Rico (PR) in March 2018. Eduardo Díaz (NARALO Chair) and Javier Rúa (ALAC NARALO NomCom Appointee) live in PR therefore there will be two open slots for people to attend this event.

20 November 2017: [Recording: XX46] Eduardo informed that he and Javier will be using the hotel and per diem budget allocation. [Decision]:

ITEM 014: Individual Members Certification Criteria

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

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It is allowed to use the two available travel slots with no hotel/per diem. Possibility of combining the two travel slots into one full supported travel slot, i.e. air, hotel & per diem. Action required: Judith to talk to Heidi/Alan privately to point to other RALOS that have done this (combining slots). Decision]: Carry forward to next meeting.

ITEM 014: Individual Members Certification Criteria

20 November 2017: [Recording: XX]. [Decision]:

ITEM 015: NARALO Newsletter

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is to discuss the change of the NARALO newsletter editor which is currently being done by Eduardo Díaz. Shelley Robinson, Executive Director of National Capital FreeNet/Libertel de la Capital nationale has volunteer to take over the production of the newsletter. This organization intents to be an ALSThe process for certification of new Individual members should be revised to assure that they are to follow NARALO Rules and Procedures and any other NARALO approved governance document. An on-line form should be created to manage new applications. Current criteria and process are locatedHERE.

20 November 2017: [Recording: XX]. This item was not discussed during the meeting. Action required: Revise certification process for individual members [Decision]: Carry forward to next meeting.

ITEM 016015: ICANN 61 Showcase & NARALO 10th Anniv.NARALO Newsletter

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

: 20 Nov 2017, CLOSED:

TYPE: General

20 November 2017: [Recording: XX] This item was not discussed during the meeting. Action required: Approve change by consensus [Decision]: Carry forward to next meeting.

ITEM 016: ICANN 61 Showcase & NARALO 10th Anniv.

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is to discuss and f/u the coordination of the ICANN 61 NARALO showcase and the celebration of NARALO 10th anniversary.

20 November 2017: [Recording: XX] This item was not discussed during the meeting. Action required: Create an Ad-hoc WG to work in conjunction with the Outreach WG and staff to coordinate both activities. [Decision]: Carry forward to next meeting.

ITEM 017: Outreach WG Updates

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is for the Outreach WG to report on NARALO Outreach efforts.

20 November 2017: [Recording: XX] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.

ITEM 018: ALAC and the ALAC Appointee Selection Committee (AASC)

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: Under the request of Alan Greenberg, Chair of the ALAC and the ALAC Appointee Selection Committee (AASC), we are issuing a call for members of the 2018 AASC.The AASC reviews applications for various positions related to the ALAC and makes recommendations to the ALAC on which candidates to appoint or endorse.The AASC is Chaired by the ALAC Chair and is composed of:

· the ALAC Leadership Team excluding the ALAC Chair (Seun, Maureen, Bastiaan and Bartlett) and one other ALAC Member from the Chair's region;

· one member representing each RALO.

The AASC selects people to occupy critical positions and AASC members must be both able and willing to take the time to review applications in detail and to participate in the decisions of the Committee. For your information, the RALO representatives on the 2017 AASC are:

·         AFRALO - Barrack Otieno
·         APRALO - Ali AlMeshal
·         EURALO - Nenad Marinkovic
·         LACRALO - Maritza Yesenia Aguero Minano
·         NARALO - John Laprise

There are no term limit requirements. RALO Chairs should inform Alan and At-Large staff by 24 November at 23:59 UTC who the RALO Member will be from your region.

20 November 2017: [Recording: 32] Action required: A call for self-nominations will be sent to the region. Please see recording for details [Decision]: Carry forward to next meeting.

ITEM 019: ALAC Finance and Budget Sub-Committee (FBSC)

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: Under the request of Alan Greenberg, Chair of the ALAC and ALAC Finance and Budget Sub-Committee (FBSC), we are issuing a call for members of the 2017-2018 FBSC. The tasks of the FBSC include but are not limited to:

- Coordination of the annual additional Budget Requests from the ALAC and the RALOs that will be filed to go into the yearly ICANN budget
- Drafting of any Statement regarding the ICANN Budget Process
- Drafting of any Statement regarding the ICANN Strategic Process
- Drafting of any Statement regarding ICANN's Operating plan
- Issues involving Constituency Travel Budgets

There will be two Members per region:
- One ALAC member to be selected by the region's ALAC members. Please note that Alan is the Chair of the FBSC and would prefer not to serve as the NARALO ALAC member.
- One Member representing the RALO. This will normally be a RALO Chair, Vice-Chair (if the region has such an officer defined) or Secretariat. A RALO may choose someone else to be their official representative, as long as that person is both involved in the selection and preparation of that region's budget requests, and is empowered to act on behalf of the region on the FBSC.

Need to inform Alan and At-Large staff by Friday, 24 November at 23:59 UTC who the RALO Member will be from our regionDESCRIPTION: This item is to discuss and f/u the coordination of the ICANN 61 NARALO showcase and the celebration of NARALO 10th anniversary.

20 November 2017: [Recording: XX] [Decision]:

ITEM 017: Outreach WG Updates

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is for the Outreach WG to report on NARALO Outreach efforts.

20 November 2017: [Recording: XX] [Decision]:20] Judith, William and Eduardo will be part of this group. Action required: A call to region will be sent to the region to invite other members. See recording for more details. [Decision]: Carry forward to next meeting.

7. Any Other Business (AOB)

This section is for any new discussions not in the agenda for this meeting.

ITEM 018020*: [Item title here]

LEAD: [name]

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Supporting Material

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Action Items: EN

Recording: EN, FR FR

AC Chat: EN

Transcript: EN EN, FR

Unaffiliated (Total 20 :: 2 CA/1PR/16US) Attendance (

3/20)