AT-LARGE GATEWAY
At-Large Regional Policy Engagement Program (ARPEP)
At-Large Review Implementation Plan Development
Page History
...
- Lead: AOC=ATLASII Organizing Committee, TBD=To Be Determined
- Status to use: Unstarted, Started, Completed
Active Action Items
| Action# | Description | Lead | Open | Due | Status | Latest Report | ||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| GENERAL | ||||||||||||||
| 029 | Populate the information in the ATLAS II Participants Wiki page | Carlos Reyes | 02/03/14 | 14/03/14 | Started | (26/03/14 @ Singapore): This item was not discussed during the Singapore meeting. ( 0617/03/14): IN PROGRESS. Now that the participant database and thematic group survey are both largely complete, Carlos Reyes will begin to populate thePROGRES: ATLAS II Participants wiki page . [Chat] [is in development. Participants, ALSes, and regions have been added. Thematic groups and mentors will be added next. [Chat] [Transcript - Pg.1] [Reference Meeting Page] | ||||||||
| 030 | Reminder for survey regarding thematic sessions and result updates | Carlos Reyes | 15/03/14 | 27/03/14 | Started | ( 1526/03/14 @ Singapore): Opened todayThis item was not discussed during the Singapore meeting. | ||||||||
| SURVEY | ||||||||||||||
| EVENTS | ||||||||||||||
| 013 | Coordinate Faire of Opportunities Event | Glenn McKnight | 12/01/14 | 27/03/14 | Started | (06/03/14): The following three key action items have been ratified: 1-Purpose and goals of the event, 2- Ambient or background music 3.Food for the event. Outstanding for the each RALO to assign a designate to collect their local music collection and person in charge of their table displays. [Chat] [Reference Meeting Page] | ||||||||
| 014 | Coordinate the ATLAS II Mentoring Program | Fatima Cambronero | 13/01/14 | 27/03/14 | Started | (06/03/14): Working in modify the draft of Mentoring Program. The Staff has already created a mailing list for the Mentoring Program. [Chat] [Reference Meeting Page] | ||||||||
(17/03/14): IN PROGRESS: 92 ALSes have participated in the thematic group survey. Reminders will be sent to remaining ALS participants. [Chat] [Transcript - Pg.2] [Reference Meeting Page] | ||||||||||||||
| 032 | Send a note to all RALOs suggesting to add a quick ATLAS II status update in their monthly meetings. | Carlos Reyes | 26/03/14 | 25/04/14 | Unstarted | (26/03/14 @ Singapore): Opened today. [Audio Recording ~12:00] | ||||||||
| 033 | Explore possible use of RFID/QR Codes tags as part of the participant badges | Murray McKercher | 26/03/14 | 15/05/14 | Unstarted | (26/03/14 @ Singapore): This item was not discussed during the Singapore meeting. (17/03/14): Opened today. [Chat] [Transcript - Pg.8-9] [Reference Meeting Page] | ||||||||
| 034 | Select a hashtag for the ATLAS II event | TBD | 17/03/14 | 30/04/14 | Started | (26/03/14 @ Singapore): This item was not discussed during the Singapore meeting. (17/03/14): Opened today. Initial suggestions: #atlasii, #icannatlasii & #atlasiiicann. Will ask the ATLAS II Communications Group to come up with a suggestions list.[Chat] [Transcript - Pg.13-14] [Reference Meeting Pag | ||||||||
| SURVEY | ||||||||||||||
| EVENTS | ||||||||||||||
| 013 | Coordinate Faire of Opportunities Event | Glenn McKnight | 12/01/14 | 27/03/14 | Started | (26/03/14 @ Singapore): Two possibilities for the room layout - (1) finish all meetings by 14:00 and remove chairs, tables and microphone equipment for event, (2) Remove only chairs and leave tables but the tables can not have people in side the "U" because of all the power equipment. ICANN staff will let us know about possibility #1. Please refer to [Audio Recording ~ 31:00] for more details on other specifics. Conversation have started with Tim Berners-Lee but there is nothing definitively to inform. [Audio Recording ~ 18:00] (17/03/14): Room assigned is the Windsor Suite. Need to define final layout of the room. Waiting for staff to give us feedback on whether Tim Berners-Lee is available. These items will be discussed in Singapore. [Chat] [Transcript - Pg.9-10] [Reference Meeting Page] | ||||||||
| 014 | Coordinate the ATLAS II Mentoring Program | Fatima Cambronero | 13/01/14 | 27/03/14 | Started | (26/03/14 @ Singapore): Draft not ready due to changes in the initial program. The new draft will be discussed with working group members and sent to staff for comments. A wiki page will be open for mentors and mentees to "virtually" meet before arriving in London. A call for mentors will be sent to ALAC members as well as to RALO members attending ATLAS II. [Audio Recording ~ 1:01] (17/03/14): No report given. [Chat] [Transcript - Pg.20-21] [Reference Meeting Page] | ||||||||
| 022 | Coordinate the ATLAS II Event Agenda | Tijani Ben Jemaa | 18/02/14 | 27/03/14 | Started | (26/03/14 @ Singapore): Rooms for the various events and break out session were assigned and discussed. Please check room details here. [Audio Recording ~ 11:40] (17/03/14): No report given. [Chat] [Transcript - Pg.11-12] [Reference Meeting Page] | ||||||||
| SPONSORS | ||||||||||||||
| 015 | Sponsorship updates | 13/01/14 | 31/03/14 | Started | (26/03/14 @ Singapore): Google pledged $10K: No specific allocation, Afilias: Interested and working out details, PRI: Interested working out details, Microsoft: new in ICANN. studying proposal, Verisign: studying proposal, ICANN: $20K mostly to support part of the Saturday dinner event, Nominate: may not be available since they are sponsoring other venues. Others: Please contact Olivier, Staff or anyone in the ATLAS II OC group if you have any contacts. [Audio Recording ~ 02:31] (17/03/14): No movement yet on the sponsors since last week [Chat] [Transcript - Pg.22] [Reference Meeting Page] | |||||||||
| LOGISTICS | ||||||||||||||
| 009 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants and ensure that the list of approved travelers is sent to the Foreign Office for distribution to the UK Embassies and UK Consulates around the world | Heidi Ullrich | 20/11/13 | 31/01/14 | Started | (26/03/14 @ Singapore): This item was not discussed during the Singapore meeting. (17/03/14): Invitation letter web form is ready in English, Spanish and French and a note to that effect was sent to the ATLAS II participant mailing list. [Chat] [Transcript - Pg.3] [Reference Meeting Page] | ||||||||
| 031 | Update on room assignments for ATLAS summit events as follows: ATLAS II plenary and thematic sessions and Fayre of Opportunities | Heidi Ullrich | 15/03/14 | 01/04/14 | Started | (15/03/14): Opened today. | ||||||||
| PUBLIC RELATIONS | ||||||||||||||
| 016 | Coordinate the ATLAS II Communications Working Group | 13/01 | 022 | Coordinate the ATLAS II Event Agenda | Tijani Ben Jemaa | 18/02/14 | 27/03/14 | Started | ( 06/0314): Waiting for the survey results for the thematic sessions. Rooms for the thematic sessions have not been allocated yet. Capacity building program is being form . Staff helping in getting trainers. [Meeting Recording ~22:00] [Reference Meeting Page] | |||||
| SPONSORS | ||||||||||||||
| 015 | Sponsorship updates | 13/01/14 | 31/03/14 | Started | (06/03/14): Afilias will send a counterproposal. Found the numebrs to be to high. Other have not responded to our requests with the exception of Microsoft who is moving it up the hierarchy in the company. [Meeting Recording ~35:00] [Reference Meeting Page] | |||||||||
| LOGISTICS | ||||||||||||||
| 009 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants and ensure that the list of approved travelers is sent to the Foreign Office for distribution to the UK Embassies and UK Consulates around the world | Heidi Ullrich | 20/11/13 | 31/01/14 | Started | (06/03/14): Invitation letter has not gone out yet. It will be sent in English first. Pending invitation letters in other languages and travelers list to the UK Foreign Office. [Meeting Recording ~12:00] [Reference Meeting Page] | ||||||||
| 031 | Update on room assignments for ATLAS summit events as follows: ATLAS II plenary and thematic sessions and Fayre of Opportunities | Heidi Ullrich | 15/03/14 | 01/04/14 | Started | (15/03/14): Opened today. | ||||||||
| PUBLIC RELATIONS | ||||||||||||||
26/03/14 @ Singapore): Web page was discussed and agreed to transfer from Wordpress format to Drupal. This is an innovative idea since it will be the first time that the community will provide and update the actual content. Need to establish a timeline on when the page can be made available and process flows on how it is going to be updated. There will be some extra effort that needs to be done to make sure that the page is accessible by all. [Audio Recording ~ 21:00] (17/03/14): Almost ready to start with our work in the pre ATLAS stage and finalizing the design of webpage and logo. Tomorrow there will be a call and on this we expect approve and adopt a webpage template .Sent the interview questions to our key interviewed for each newsletters and already have received 2 of them. Carlos Reyes is an excellent support. Our Logistic Team already sent us the information to post in our webpage and newsletter , and now are working to translate to different languajes.We are coordinating the ATLAS 2 social media work with Ariel into staff. [Chat] [Transcript - Pg.12] [Reference Meeting Page] | ||||||||||||||
| 017 | Develop outreaching ATLAS II strategic goals | Murray McKercher | 06/02/14 | 27/03/14 | Started | (26/03/14 @ Singapore): This item was not discussed during the Singapore meeting. (17/03/14): This item is interconnected with AI 025. [Chat] [Transcript - Pg.15] [Reference Meeting Page] | ||||||||
| 019 | Define ATLAS II likely impact and call to action | Murray McKercher | 30/01/14 | 27/03/14 | Started | (26/03/14 @ Singapore): This item was not discussed during the Singapore meeting. (17/03/14): This item is interconnected with AI 025. [Chat] [Transcript - Pg.15] [Reference Meeting Page] | ||||||||
| 025 | Coordinate the ATLAS II Public Relations Sub-Working Group | Murray McKercher | 20/02 | 016 | Coordinate the ATLAS II Communications Working Group | 13/01/14 | 27/03/14 | Started | ( 0626/03/14 ): Sub-teams created for the Newsletter and WebPage design work. Already had 2 calls. Timeline established. Tasks assigned to Sub-Team Leaders and members. Defined a call with each sub team leaders next for week to coordinate their work.@ Singapore): This item was not discussed during the Singapore meeting. (17/03/14): Waiting to connect more closely with ICANN PR so that we have appropriate roles lined up [Chat] [Transcript - Pg.15] [Reference Meeting Page] | 017 | Develop outreaching ATLAS II strategic goals | Murray McKercher | ||
| 026 | Coordinate having a special lanyard or a special sticker at the bottom of the name tags to identify ATLAS II participants | Heidi Ullrich | 2006/02/14 | 2731/03/14 | Started | ( 0626/03/14 ): No status report presented [Reference Meeting Page] | ||||||||
| 019 | Define ATLAS II likely impact and call to action | Murray McKercher | 30/01/14 | 27/03/14 | Started | (06/03/14): No status report presented [Reference Meeting Page] | ||||||||
| 025 | Coordinate the ATLAS II Public Relations Sub-Working Group | Murray McKercher | 20/02/14 | 27/03/14 | Started | (06/03/14): No status report presented [Reference Meeting Page] | ||||||||
@ Singapore): This item was not discussed during the Singapore meeting. (17/03/14): Purple sticker with the words "ATLAS II Participants" selected by consensus. Proposed Lanyard: white back ground with the words: "ATLAS * London * June 2014" in purple color with ATLAS II logo repeated in between. Staff to provide examples to select final one. There was a request to get a good quality Lanyard, i.e. no glue or stitching in the back of the neck area. [Chat] [Transcript - Pg.4-7] [Reference Meeting Page] | ||||||||||||||
| 028 | Prepare a "wish-list" of items to give a way (memorabilia) for the ATLAS II Participants | 026 | Coordinate having a special lanyard or a special sticker at the bottom of the name tags to identify ATLAS II participants | Heidi Ullrich20/02/14 | 31/03/14 | Started | (06/03/14): Verifying with meeting staff to see if lanyard and badge sticker can be handed-in to ATLAS II participants at the time of their registration. Plan B will be to give the lanyards and badge stickers at the beginning of the summit activities. [Meeting Recording ~13:00] 17/03/14): Nothing new to report [Chat] [Transcript - Pg.13] [Reference Meeting Page] | 027 | Propose a design for the special lanyard or a special sticker at the bottom of the name tag that will be used to identify ATLAS II participants. (see AI 026 also) | Carlos Aguirre Natalia Enciso Maricarmen Sequera | ||||
| ROI | ||||||||||||||
| 024 | Coordinate the ATLAS II ROI Sub-Group | Cheryl Langdon-Orr | 1820/02/14 | 31 | /03/14Started | /01/15 | Started | (26/03/14 @ Singapore): This item was not discussed during the Singapore meeting. (17 (06/03/14): Work in progress. Designers are working on a new design for the Atlas II following ICANN profile [Chat] [Reference Meeting Page] | ||||||
| 028 | Prepare a "wish-list" of items to give a way (memorabilia) for the ATLAS II Participants | 20/02/14 | 31/03/14 | Started | (06/03/14): Desig team is working on these. Designs that have been asked are: Newletter, WebPage, Tag, Memorabilia. [Chat] [Reference Meeting Page] | |||||||||
| ROI | ||||||||||||||
| 024 | Coordinate the ATLAS II ROI Sub-Group | Cheryl Langdon-Orr | 18/02/14 | 31/01/15 | Started | (06/03/14): No status report presented The ROI team will be preparing definitions and possible key measures between Singapore and London, and specifically setting up some value based calculation options once exact funds commitments details are known closer to the date of ATLASII the lions share of ROI analysis and reporting will occur post London meeting not actually before... I am loathed to pre load too many assumptions OR make claims on what the ROI outcomes will be (other that the generalities already stated in the proposal materials + some minor embellishments that are 'no brainers') to far on advancement of actual expenditure values and 'counts' re participants and their activities during London and perhaps most importantly leading up to and short and medium term after the event... [Chat] [Transcript - Pg.27-29] [Reference Meeting Page]
| ||||||||
--0---
Completed Action Items
| Action# | Description | Lead | Open | Due | Status | Latest Report | ||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| GENERAL | ||||||||||||
| 002 | Follow up with Meetings Team | Heidi Ullrich | 05/12/13 | 18/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] | ||||||
| 005 | ATLAS II Overarching-theme, Public Relations (PR) Message and strategic goals | Eduardo Diaz | 16/12/13 | 19/12/13 | Completed | (23/01/14): Reached consensus on the following PR msg suggested by Duncan Burns: "The At-Large community in ICANN is the voice of the end-user around the world into the policies that govern the Domain Name System" and the rest of the following strategic goals: (3) "Strengthen At-Large as a reservoir for civil society allies pursuing like-minded goals in terms of public interest", (4) "Make At-Large broader, inclusive and stronger (like one ALS per country)" , (5) "Improve inclusiveness and participation of existing and new member ALSs", (6) "Bridge knowledge gaps between At-Large insiders and the broader membership and RALO organizations", (7) "Exchange of members / ALSs experience and strengthen of bottom-up approach", (8) "Better understand concerns, ideas, working areas and expectations of our members", (9) "Help the At-Large community to learn more about ICANN’s work, functioning and current issues" [Transcript: Page 23 Reference Page] | ||||||
| SURVEY | ||||||||||||
| EVENTS | ||||||||||||
| 003 | Note to Meeting Staff regarding room allocation. | 06/12/13 | 19/12/13 | Completed | (19/12/13): Consolidated into AI 007. [Reference page] | |||||||
| 012 | Ensure ATLAS II Working Group to incorporate global Internet governance issues as planning continues | Eduardo Diaz | 20/11/13 | 10/01/14 | Completed | (10/01/14): Completed.Events sub-group has incorporated this as part of the events agenda (draft agenda @ 7/1/14). [Reference page] | ||||||
| 023 | Survey to help with the formation of the ATLAS II 5 thematic break out sessions | Carlos Reyes | 18/02/14 | 21/02/14 | Completed | (06/03/14): COMPLETE. Just over half of the ALSes participating in ATLAS II completed the survey. The survey will remain open to assist with the creation of Thematic Groups. [Chat] [Reference Meeting Page] | ||||||
| SPONSORS | ||||||||||||
|
| |||||||||||
| LOGISTICS | ||||||||||||
| 001 | Mailing list for participating ALSs | 20/11/13 | 31/12/13 | Completed | (23/01/14): Completed. [Transcript: Page 2 Reference page] Matt Ashtiani | |||||||
| 006 | Finalize list of ALS travelers by 31 January 2014 | Carlos Reyes | 20/11/13 | 31/01/14 | Completed | (06/02/14): The database is done. There are a total of 151 individual RALOs participating in the event: 23 from AFRALO, 30 from APRALO, 28 from EURALO, 37 from LACRALO, and 22 from NARALO, plus the full ALAC and its liaisons. Total will be approximately 176 participants. [Transcript Pages 3-7] [Reference Meeting Page] | ||||||
| 007 | Provide Tijani Ben Jemaa with list of rooms and their availabilities for ATLAS II by 2 December | Carlos Reyes | 20/11/13 | 02/12/13 | Completed | (09/01/14): TB and HU have been in touch with Meetings Team regarding room availability. Everything is on track. [Reference page] | ||||||
| 008 | Ask Constituency Travel about visa application invitation letters for ATLAS II participants. | Heidi Ullrich | 20/11/13 | TBD | Completed | (19/12/13): Consolidated into AI 009. [Reference page] | Ullrich | 20/11/13 | TBD | Completed | (19/12/13): Consolidated into AI 009. [Reference page] | |
| 021 | MILESTONE: Provide list of all ATLAS II ALS travelers to Constituency Travel | Carlos Reyes | 13/02/14 | 13/02/14 | Completed | (06/03/14): COMPLETE. The ATLAS II ALS Participants database was provided to Constituency Travel on 20 February 2014. [Chat] [Reference Meeting Page] | ||||||
| PUBLIC RELATIONS | ||||||||||||
| 010 | Ensure that an ICANN Staff Public Relations Working Group for ATLAS II is established with Duncan Burns | Heidi Ullrich | 20/11/13 | 09/01 | 021 | MILESTONE: Provide list of all ATLAS II ALS travelers to Constituency Travel | Carlos Reyes | 13/02/14 | 13/02/14 | Completed | (0609/0301/14): COMPLETE. The ATLAS II ALS Participants database was provided to Constituency Travel on 20 February 2014. [Chat] [Reference Meeting Page] | |
| PUBLIC RELATIONS | ||||||||||||
| Duncan Burns has joined the ATLAS II PR mailing list. [Reference page] | ||||||||||||
| 011 | Ensure that the ATLAS II Public Relations Sub-Working Group convenes and discusses expected achievements and have a joint meeting with | 010 | Ensure that an ICANN Staff Public Relations Working Group for ATLAS II is established with Duncan Burns | Heidi Ullrich | 20/11/13 | 0931/01/14 | Completed | (0920/0102/14):Duncan Burns has joined This item will be taken by the ATLAS II PR mailing list. [Reference page] | 011 | Ensure that the ATLAS II Public Relations Sub-Working Group convenes and discusses expected achievements and have a joint meeting with ICANN Staff Public Relations Working Group | Heidi Ullrich | Sub-working group. Completed. [Transcript page 12] [Reference Meeting Page] |
| 018 | Welcome Message to participant ALSs | Olivier Crepin-Leblond | 30/01/1420/11/13 | 31/01/14 | Completed | (2006/02/14): This item will be taken by the ATLAS II PR Sub-working group. Completed. [Transcript page 12] [Reference Meeting Page] | 018 | Welcome Message to participant ALSs | Messages was sent 08/0214 [Message] [Reference Meeting Page] | |||
| 020 | Coordinate and maintain an ATLAS II Web Page | Maricarmen SequeraOlivier Crepin-Leblond | 30/01/1431 | 27/0103/14 | Completed | (06/02/14):Messages was sent 08/0214 [Message] This group is being merged with the Newsletter Working Group Action Item 016. The Newsletter WG name will be changed to ATLAS II Communications Working Group. [Transc[Transcript pages 11-15]ipt pages 7-10] [Reference Meeting Page] | 020 | |||||
| 027 | Propose a design for the special lanyard or a special sticker at the bottom of the name tag that will be used to identify ATLAS II participants. (see AI 026 also) | Carlos Aguirre Natalia EncisoCoordinate and maintain an ATLAS II Web Page Maricarmen Sequera | 3020/0102/14 | 2731/03/14 | Completed | ( 0617/ 0203/14): This groupThis item is being merged with the Newsletter Working Group Action Item 016. The Newsletter WG name will be changed to ATLAS II Communications Working Group. [Transc[Transcript pages 11-15]ipt pages 7-10into action item #26 [Chat] [Transcript - Pg.13] [Reference Meeting Page] | ||||||
| ROI | ||||||||||||
| 004 | Generate a feedback form in conjunction with the ROI Sub-group to capture summit feedback from attending ALSes | Wolf Ludwig/Cheryl Langdon-Orr | 19/12/13 | 12/02/14 | Completed | (06/03/14): Feedback form submitted. Need to be updated before London. This action item will be updated as part of AI 024. | ||||||
