Nathalie Peregrine:Dear all, welcome to the At-Large ALS Criteria and Expectations Taskforce meeting on the 14th August 2015.
Nathalie Peregrine:agenda page: https://community.icann.org/x/s5JCAw
Jacqueline:Hi - I managed to run away from work for a bit.
Alan Greenberg:Thank you Nathalie
Glenn McKnight:Me
Glenn McKnight:Alan Skuce should be joining
Siranush Vardanyan:Hello everyone
Glenn McKnight:He was asked at our Naralo meeting and we did folllowup with him
Glenn McKnight:We asked for participants too from NARALO
Glenn McKnight:Alan is on the West coast
Siranush Vardanyan:you missed my name, I am also here :)
Glenn McKnight:Judith sent out a request to the NA list too
Heidi Ullrich:I am on the call, too ;)
Glenn McKnight:Perhaps we should recruit Eric Brunner Williams who has been critical of ALS membership and he has done some interesting research on RALO participation
Glenn McKnight:I think he has unsubscribed
Jacqueline:Credibility is more strained by holding on to something that doesn't work, than to declare a problem and fix it. But I don't think that it's so bad
Glenn McKnight:On Item One. Perhaps we can ask for their participation with local internet issues and other Internet based organizations ie. ISOC etc
Glenn McKnight:Perhaps involved with IETF, MAG membership, Involved with IGF etc
Glenn McKnight:ALso local RIR ie. RIPE, ARIN etc
Jacqueline:I agree with Cheryl about the sub-regions, esp AP and LAC
vanda:hi all , sorry I am late. no phone today where I am
Nathalie Peregrine:Welcome Vanda!
vanda:thanks
vanda:sorry to be late
Beran Gillen:hello everyone
vanda:hi Beran
Glenn McKnight: I am ignoring the lack of North American sensabilities
Cheryl Langdon-Orr:Put a oin in it as I said... and I might discuss further with AP in the near future ;-)
Jacqueline:I think it would give broader perspectives and improved outreach
Beran Gillen:hi vanda
Cheryl Langdon-Orr:and engagement especially where local language differences are highky evident Yes Jacqui
Nathalie Peregrine:Application form link: https://forms.icann.org/en/als-designation
Glenn McKnight:@Nathalie how much time is the due diligence process?
Maureen Hilyard:@Cheryl - the discussion point has always been there, but we have been able to deal with it as a RALO as you say by spreading the leadership representation across the RALO
Glenn McKnight:@Who is doing the deep analysis of applications?
Jacqueline:Maureen, it might be easier going down the road if institutionalised
Nathalie Peregrine:@ Glenn, from application to due diligence being finalised is 3 weeks
Nathalie Peregrine:on paper
Glenn McKnight:@Natalie do we have scoring system for the application?
Glenn McKnight:@Natalie what is the rejection rate?
Nathalie Peregrine:Could you please define scoring system?
Glenn McKnight:Points per section
Glenn McKnight:ie. capacity, membership years in operation etc
Nathalie Peregrine:No scoring system as such. But clear questions asked on Due Diligence, then RALO Regional Advice and ALAC members vote are the deciding steps. Decision is not taken at due dliligence level, as this is done by staff.
Glenn McKnight:@Nathalie do we do an interview ?
Nathalie Peregrine:Due Dliligence is done via email exchange with the applicant and sometimes telephone exchange, to reply to questions on Due Diligence form. No interview format as such.
Glenn McKnight:@Nat if it goes back to Staff after the due dilegence, i.e making sure the links works and the content is complete , then it gets passed on to staff or the RALO secretariat to complete a direct discussioin with the applicant?
Mwendwa Kivuva:What is the meaning of "largely individual-led"
Silvia Vivanco:Just a note regarding "individual membership in RALOs" see ICANN by laws : art 4.3 "Each RALO's Memorandum of Understanding shall also include provisions designed to allow, to the greatest extent possible, every individual Internet user who is a citizen of a country within the RALO's Geographic Region to participate in at least one of the RALO's At-Large Structures."
Nathalie Peregrine:@ Glenn, Staff completes Due Diligence and then forwards it to relevant RALO leaders for their regional Advice, if they have further questions, staff and RALO leaders work together to gather sufficient information for informed regional advice
Nathalie Peregrine:This then gets forwarded to the ALAC members
Glenn McKnight:@Nathalie I understand the flow but who is responsible to connect with the ALS directly to ask the tough questions
Wolf Ludwig:Sorry for being late!
Nathalie Peregrine:If tough questions arise, staff communictaes them to the ALS reps, and then forwards answers to either RALO leaders or ALAC members, depending on who asked
Nathalie Peregrine:Welcome Wolf Ludwig
Glenn McKnight:@Nathalie a checklist would be helpful
Olivier Crepin-Leblond:unincorporated associations are commonplace in this space
Jacqueline:Thanks Olivier - was just going to say that..
Jacqueline:Sometimes it's expensive and difficult to legally incorporate
vanda:will try now to enter by phone
vanda:will try to enter by phone now
Jacqueline:We have many Associations here that are "official" but not going through a legal process
Glenn McKnight:I noticed that Barbados has three ALS LACRALO in a population of 200,000 Is this reasonable when many locations with larger populations have none?
Olivier Crepin-Leblond:I think our intent is to have active structures not restrict to incorporated organisations.
Nathalie Peregrine:@ Vanda, please let us know if you need a dial out
Cheryl Langdon-Orr:For the record Personally I have no issue with organisation of Organisations
Glenn McKnight:Many large incorporated organizations doesn't mean they active.
Glenn McKnight:A small adhoc special interest group could be very active
Cheryl Langdon-Orr:Yup I lkso hold with that view thus my non concern of even small size
Cheryl Langdon-Orr:activity is KEY
vanda:@+ 1 Glenn and Yrjo
Glenn McKnight:@ Alan what about the issue of 'adequate' number of ALS's per country
vanda:in fact means nothing be large ( mine is alrge but just Sylvia and I work
Glenn McKnight:Yes, Alberto is right people sometimes need another voice because they are limited in their government capacity
Mwendwa Kivuva:Glenn McKnight: I noticed that Barbados has three ALS LACRALO in a population of 200,000 Is this reasonable when many locations with larger populations have none? .... Probably each ALS has specific activities and projects that are not overlapping
Jacqueline:I agree, Cheryl. There are so many organisations that have multiple hats and interests that are small, so one person might be detailed to focus on IG/ICANN
vanda:+ 1 alberto
Siranush Vardanyan:agree that size should not be an issue, in my ALS there are more than 3.000 members, but it's omainly nly me who dealing with ICANN/At-Large stuff with sharing the info with the board of the organization
Jacqueline:But if the rep manages to get work doone on behalf of the ALS, what's the problem?
Siranush Vardanyan:and +1 with Alberto on having NGOs as ALSs
vanda:JAckie, no problem at all in my view
Cheryl Langdon-Orr:I would think that is quite usual in many ALKSes ( not the 3K size of course many smaller and a few much larger exist ;-) Siranush
Glenn McKnight:@siranush organizations have special committees responsible for a task. I think this needs to be clear. We do run into problems of people who leave and their replacement isn't done
Siranush Vardanyan:agree, Cheryl
Siranush Vardanyan:yes, Glenn, this is true and we in APRALO are facing this issue a lot
Cheryl Langdon-Orr:in my country the term NGO has specific meaning and would be for too restrictive to use for ALSes
Jacqueline:Ous as well.
Jacqueline:ours
Siranush Vardanyan:NGO=non governmental organization in my point
Olivier Crepin-Leblond:@Kivuva: I do not think that we can mandate what ALSes do in their activities? But are you suggesting we should not accept ALSes that have overlapping interests?
Cheryl Langdon-Orr:Exactly Alan AP is again an example there
Jacqueline:If that is so, then we'd have no ALSes from developing countries
Jacqueline:becasue we all have to focus on everything
Olivier Crepin-Leblond:In LACRALO ALS votes are apportioned on a country level. So 3 ALSes in 1 country each get 1/3 vote. 2 get 1/2 etc.
Olivier Crepin-Leblond:paraphrasing 1/3 vote. I'm just speaking of proportions as a propotion of the total voting membership
Cheryl Langdon-Orr:a quote from Wikipeadia => A non-governmental organization (NGO) is an organization that is neither a part of a government nor a conventional for-profit business. Usually set up by ordinary citizens, NGOs may be funded by governments, foundations, businesses, or private persons.
Glenn McKnight:@all In our ALS we have three mandates and our IEEE, ISOC, ARIN and ICANN porfolio is my responsibility. We are sponsoring two members to come to DUBLIN to become more involved.
Jacqueline:Similarly with commercial interests - people can work for commercial entities but participate in an ALS in thier personal capacity
Carlos Vera / ISOC Ecuador:Saluos a todos desde Ecuador..
Nathalie Peregrine:Welcome Carlos
Silvia Vivanco:Please note the ALS application form includes this question: c. Do you have governmental bodies, or quasi-governmental bodies, as members of your organisation? Indicate Yes or No: ___________ IF YES: Please describe their nature and role in the decision-making and work of your organization, and the proportion of the total membership made up of these types of organization
Jacqueline:Absolutely, Cheryl.
Beran Gillen:+1 cheryl
Jacqueline:Govt and commercial $$ is sometimes the only funding available
vanda:+ 1 cheryl
Jason Hynds:: Low participation numbers are ok if it is useful participation. However, I think that ALSes may be struggling with numbers participating if local outreach and communication are neglected. There are programmes within the ICANN's DPRD such as the Fellowship and NextGen, participants from ALSes should be feeding candidates towards those at the very least to try to improve local participation levels. Persons studying aspects related to ICANN work should be low hanging fruit for exposing to ICANN and some could sustain participation.
Siranush Vardanyan:that's great that organization can fund participation, but for non governmentals and non business entities it is difficult
Maureen Hilyard:In my ALS I have members who work for the government, are self-employed, or work for various private sector organisations and they all contribute their personal perspectives to any discussions that we have together and decisions are consensus driven
Olivier Crepin-Leblond:my call dropped so I did not hear :-(
Olivier Crepin-Leblond:I'm back on now :-)
Jacqueline:I think we should also iniclude beyond this the responsibiliteis of ICANN/ALAC to the ALSes
Glenn McKnight:@ Jason not all the RALO's participate with the Fellowship. EURALO and NARALO don't qualify.
Beran Gillen:welcome back ocl
Glenn McKnight:@Jason the fellowship program is a very good entry point for future volunteers
vanda:Glenn totally agree. the best members came from there
Jason Hynds:Good point Glenn... we should help with other entry mechanisms for those who don't qualify under those programmes. Some sponsorship needs to start from the local level as well.
Glenn McKnight:@Jason we are going to work on sponsorship from ARIN with specific sponsorship for our NARALO ALS to participate
Heidi Ullrich:As Staff are members of this group, I would suggest more frequent reporting. Perhaps 2 or 3 times per year. These reports can be short and even in template format.
Glenn McKnight:@heidi. This is what I worked on
Glenn McKnight:@Heidi Dev is seeing how the template can work with Confluence
Dev Anand Teelucksingh:The reporting is more from the ALSes themselves, not just the RALO one
Roosevelt King:An organisation exists when the members decide they exist. This is different from being registered. Note that an organisation must exist before it can be registered.
vanda:LACNIC normally help members her to attend meetings in our region
Jacqueline:Does it matter if a group is trying to gain accreditation from another organisation, if the group is formed in the country and is working ?
Glenn McKnight:@Dev yes you are correct and the report needs to be very brief
Roosevelt King:Correct Jacqueline.
Glenn McKnight:A few years ago Garth and I created a pre-application in Google doc for pre applications
Jacqueline:+1 Alan
Yrjö Länsipuro:Alan +1
Silvia Vivanco:Please nore this : Guidelines Relevant to All Applicants:1. There is no requirement that an organization be legally constituted, or otherwise, or of anyparticular structure, excepting as otherwise provided in these Guidelines.
Silvia Vivanco:as stated in ALAC/2007/SD/2.Rev7ORIGINAL: EnglishDATE: 23rd July 2007STATUS: FINAL
Nathalie Peregrine:There is an issue also with the Regional restrictions on ALSes, with organizations focussing on global issues, rather than Regional belonging: ISOC Disabled and Special Needs Chapter
vanda:Not only that, Alan, some countries NGOS are in danger As I could check .
Glenn McKnight:isoc Disabled etc is a NARALO ALS
Nathalie Peregrine:Exacty, and subscribed to NARALO lists, until leadership changes region.
Nathalie Peregrine:And we have to take that into account.
Silvia Vivanco:we cannot hear Olivier
Glenn McKnight:I assume we are on the ALS Process we need a chart of the process, timelines , frequency, rejection rate etc
Cheryl Langdon-Orr:The tracking of ALS certification is carefully mnaged and recorded... the process was subect to review and agreement post an ombudsmans enquiry re the system we used years ago Glen
Cheryl Langdon-Orr:sorry missed an N glenn
Glenn McKnight:No problem
Glenn McKnight:I think it's important to document the results of the applications
Nathalie Peregrine:The entire process is documented
Carlos Vera / ISOC Ecuador:Agree with Alberto
Cheryl Langdon-Orr:staff can put the link to that page perhaps here Glenn or send it later to the list it is reviewed at many ALAC Meetings
Beran Gillen:No audio???
Dev Anand Teelucksingh:Hearing Alan just fine, Beran
Cheryl Langdon-Orr:Single
Jacqueline:I'd perfer the single list
Glenn McKnight:@nathalie since the Application Process is a topic, of this call I assume this is reviewing the effectiveness
Dev Anand Teelucksingh:single
Yrjö Länsipuro:Single list!
Maureen Hilyard:single
vanda:single
vanda:single
Alberto Soto:single
Beran Gillen:its back was breaking
Nathalie Peregrine:The tracking document is here, not sure how open it is to viewing: https://docs.google.com/spreadsheets/d/1oaSTT9CUH1XG1_Y4SZo2_Hvi_TNwtlqNrwF6fMKkK_o/edit#gid=0
Siranush Vardanyan:single from my side as well
vanda:fair
Siranush Vardanyan:thank you and bye
vanda:thank you all nice week end
Dev Anand Teelucksingh:take care all
Jacqueline:Bye
Cheryl Langdon-Orr:Bye all
Carlos Vera / ISOC Ecuador:thank you bye
Alberto Soto:thanks, bye!!!
Ron Sherwood:Thank you and Bye All
Maureen Hilyard:thanks Alan and all, bye
AT-LARGE GATEWAY
At-Large Regional Policy Engagement Program (ARPEP)
At-Large Review Implementation Plan Development
