CLOSED ACTION ITEMS

  1. Evan to follow up with on on Beau the chairing and repopulation of the At-Large Registrants Rights and Responsibilities WG.
  2. Alan Greenberg to send a message to Xavier Calvez regarding the pooling of budgets for the AFRALO Dakar Events.
  3. Olivier Crépin Leblond to ask the regions for input on the Framework of Interpretation Working Group – Interim Report
  4. Olivier Crépin Leblond to write to Beau Brendler and ask him to follow up on the issue of Registrant Rights, to get this issue to move forward, and to place it with any issues in the RAA Report.

LONG-TERM GOALS

IN PROGRESS LONG-TERM GOALS -  NO UPDATE REQUIRED

  1. RALOs to decide on one representative to participate in group call with ICANN Legal regarding the RALO Bylaw changes the RALOs are considering
    1. Referred to RALOs and Secretariats
  2. LACRALO to put the questions it has developed onto the ALAC-Registrar [wiki: [Ideas for future ALAC-Registrar meetings|] ([Ideas for the content of educational materials to be developed by At-Large & Registrars|]) and have a call on each one of the RALO teleconferences for this to happen. But the question may be a little unclear.
  3. ExCom members, during their RALO meetings, to encourage ALS observers in various meetings. ExCom members, during the various meetings, are to encourage all RALOS to mention the fact that meetings are open to all.
  4. ExCom to consider having interpretation on calls in which only 1-2 members request it.
    1. In progress:  Overall strategy for archiving with interpretation/translation must be discussed at some point in future.  (Of course, ICANN operating language is English.)
    2. Note:  Even if interpretation not requested, must consider its usefulness for future archival purposes; it is true of translating transcripts, wiki and mailing-list work, etc.
  5. Future ALAC Statements, which are lengthy, are to include an executive summary.

IN PROGRESS LONG-TERM GOALS - UPDATE REQUIRED

  1. RALOs, ALAC, and ExCom to try to develop specific, long-term strategic plan for outreach, with aim of getting funded.
    1. Should include metrics (e.g., one ALS per country)
    2. Could include outreach to developing economies regarding new gTLD program
    3. Could seek help from Kurt P. and Carole C. (especially regarding metrics)
    4. See Session on 2012-15 Strategic Plan
    5. See Development Timeline & Assumptions for 2012-15 Strategic Plan
    6. In progress:  ExCom decided this is long-term activity, perhaps not done in time for 2012-15 Strategic Plan; outreach issue perhaps need to be sent to RALOs and ALSes.
  2. Board Consultations
    1. ALAC to refine its goals regarding its advising of the Board (for possible inclusion in 2012-15 Strategic Plan and/or Board paper). Focus on how the Board accepts and responds to advice from the ALAC.
    2. ExCom to develop a template for policy Statements, which might include executive summaries.
      1. Does the Board have a preferred template for Statements?
      2. Does the Board have a preferred template/format for the Chair's report at the meetings?
    3. At Large Improvements
      1. ALAC to refine its goals regarding its advising of the Board (for possible inclusion in 2012-15 Strategic Plan and/or Board paper).
        1. Include metrics regarding how much policy work ALAC does
        2. Include way of prioritizing ALAC statements for Board (possibilities include marking statements important enough for Board action, sending Board monthly/bimonthly list of ALAC statements, establishing list of topics about which the Board should consult with the ALAC)

OPEN ACTION ITEMS

  1. Staff to update list of Cross-Constituency WGs on ALAC AG wiki page
  2. Cheryl to manage winding up and archiving WGs to be closed, Matt to schedule time to work with Cheryl on this.
    1. Wiki pages:At-Large Engagement in ICANN WG, At-Large Naming Issues Taskforce WG, Future Structure, Accountability and Transparency of ICANN WG, ccNSO / At-Large Coordination WG, At-Large IRT Process WG
  3. After the new year, Staff to work with Cheryl Langdon-Orr in preparation of the RoP WG.There is to be a call for membership. 
  4. Olivier to write to Steve Crocker, chair of the ICANN board, starting disuccsions for templates for statements and chair reports.
  5. Olivier Crépin-Leblond, helped by At-Large Staff, to email new ALAC members and ask that they they repopulate the WGs (a standing requirement of new members). 
  6. Olivier Crépin Leblond to write to the Chair of the new gTLD/At-Large WG regarding Kurt's request for a JAS Implementation followup. 
  7. Olivier Crépin-Leblond to follow up with the ASO Chair, Louis Lee, on further Cross Constituency work.
  8. Improvement Taskforce members to create a glossary of commonly used nomenclature. Louis Lee to be consulted.
  9. Alan Greenberg to lead a small group (including the whole ExCom) to produce a response to the JAS Implementation Proposal.
  10. At-Large Staff to conduct a vote on the SOI and COI question. The question is to be "Do you agree that ALAC members, ExCom members, regional leadership, and liaisons should have a SOI published on the ICANN website?"

TO BE COMPLETED IN COSTA RICA

  1. Staff to arrange a meeting with Louis Lee.

RECENTLY CLOSED

  1. Staff to set up a wikipage to prepare an At-Large Statement on the Preliminary GNSO Issue Report on the Registrar Accreditation Agreement Amendments
  2. Staff to place link of previous RAA statements on the At-Large Preliminary GNSO Issue Report on the Registrar Accreditation Agreement Amendments Workspace.

NEWLY ASSIGNED ACTION ITEMS

  1. Staff to set up a call on the New gTLD Statement proposed by Evan Leibovitch; a doodle is to be sent out after 1-Jan-2012 the intent of having the call the second week of January. 

----* Was not actually finished – no bandwidth

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