ALAC Finance and Budget Subcommittee Monthly Reports

14 April 2020

EN: Maureen Hilyard, Cheryl Langdon-Orr, Abdeljalil Bachar Bong, Adrian Schmidt, Alfredo Calderon, Sebastien Bachollet, Bastiaan Goslings, Dave Kissoondoyal, Hadia Elminiawi, Judith Hellerstein, Justine Chew, Marita Moll, Jonathan Zuck, Ricardo Holmquist, Ron Da Silva, Wale Bakare, Aziz Hilali, 

FR: Michele Tchonang

Apologies: Satish Babu, Olivier Crepin Leblond

1. Review of Revised FBSC Responsibilities - Ricardo  and Maureen (25 mins)

   1. See: Google Doc

2. Review of Draft Travel Guidelines Statement - Judith Hellerstein (20 mins)

   1. See: At-Large Workspace: Revised Community Travel Support Guidelines
   2. See: See Google Doc (comment only) 03 April

5 March 2020

1. Review and Discussion of the Draft FY21-25 Operating & Financial Plan and Draft FY21 Operating Plan & Budget (40 mins)

2. Next Steps (Presentation) Ricardo H. (5 mins)

3. Update and Next Steps on the FY21 Additional Budget Requests - Ricardo H and Heidi U. 

14 January 2020

EN: Maureen Hilyard, Dave Kissoondoyal, Javier Rúa-Jovet, Judith Hellerstein, Justine Chew, Ricardo Holmquist, Sebastien Bachollet, Maureen Hilyard,

FR: Aziz Hilali

Apologies:Carlos Raul Gutierrez, Satish Babu

Main Items

1. Review of FBSC Activities with Relation to the ALAC - Ricardo Holmquist 

1. The tasks of the FBSC include, but are not limited to:

      - Coordination of annual additional budget requests from the ALAC and
      RALOs, to go into the yearly ICANN budget
      - Drafting any statement related to the ICANN budget process
      - Drafting any statement related to the ICANN strategic process
      - Drafting any statement regarding ICANN operating plan
      - Issues involving the Constituency Travel budget

2. Review and Discussion of FY21 Additional Budget Requests (ABRs)- Ricardo Holmquist, Maureen Hilyard, ALAC Chair, and Heidi Ullrich, At-Large Staff

1. See: At-Large FY21 Budget Development Workspace

3. Next Steps with Relation to ABRs - Ricardo Holmquist

15 August 2019 - FBSC meeting

EN: Maureen Hilyard, Kaili Kan, Daniel Nanghaka, Olevie Kouami, Alan Greenberg, Judith Hellerstein, Cheryl Langdon-Orr, Ali Almeshal, Glenn McKnight, Sebastien Bachollet, Tijani Ben Jemma, Wale Bakare

ES: Alfredo Lopez, Alberto Soto, Harold Arcos, Humberto Carrasco

Apologies: Marita Moll Bastiaan Gosling, Ricardo Holmquist

Main items

1. Review of FBSC Activities and Relation with the CPWG and ALAC - Maureen Hilyard 

1. The tasks of the FBSC include, but are not limited to:

      - Coordination of annual additional budget requests from the ALAC and
      RALOs, to go into the yearly ICANN budget
      - Drafting any statement related to the ICANN budget process
      - Drafting any statement related to the ICANN strategic process
      - Drafting any statement regarding ICANN operating plan
      - Issues involving the Constituency Travel budget

2. Review and Discussion on the upcoming Public Comment on Draft PTI and IANA FY21 Operating Plan and Budget - Maureen Hilyard and Shani Quidwai, Director, Financial Planning and Analysis and Alex Morshed, Senior Financial Analyst 

1. Presentation on assumptions to be commented on 

4 February 2019 - FBSC meeting

EN: Maureen Hilyard, Cheryl Langdon-Orr, Holly Raiche, Olivier Crepin-Leblond, Ali AlMeshal, Tijani Ben Jemaa, Lianna Galstyan, Marita Moll, Sarah Kiden, Dave Kissoondoyal, Glenn McKnight, Kaili Kan, Alfredo Calderon, Alan Greenberg, Ricardo Holmquist, Dev Anand Teelucksingh, Humberto Carrasco, Abdeldjalil Bachar, Bong

ES:  Harold Arcos, Alberto Soto

Apologies: Judith Hellerstein

24 January 2019 - FBSC meeting

EN: Maureen Hilyard, Tijani Ben Jemaa, Cheryl Langdon-Orr, Holly Raiche, Sarah Kiden, Alfredo Calderon, Kaili Kan, Ricardo Holmquist, Marita Moll,  Alan Greenberg, Wale Bakare

ES: Maritza Aguero, Alberto Soto, Harold Arcos, 

Apologies: Glenn McKnight, Bastiaan Goslings, Olivier Crépin-Leblond, Daniel Nanghaka, Judith Hellerstein, Ali Almeshal , Humberto Carrasco

Main Items:

- Update on ABRs: HU to submit: local engagement; RTT; (ALAC Chair comms will be funded by ICANN); APRALO IDN workshop; EURALO support of Individual Users; LACRALO SSIG; NARALO policy writing course during ATLAS III; Indigenous Fellowship; NARALO NASIG2; 2 extra slots for ALAC.

- HU/MH to edit 2 additional slots: Policy-focused individuals

- AI - CLO feedback on FY20 - EE to confirm

- AI - EE to get RH feedback for 2-year consultation draft

- AI - BG also had feedback re: 2-year consultation

- AI - EE to send call for comments on FY20 budget draft.

17 January 2019 - FBSC Meeting

EN: Maureen Hilyard, Tijani Ben Jemaa, Cheryl Langdon-Orr, Holly Raiche, Ricardo Holmquist, Alfredo Calderon, Kaili Kan , Glenn McKnight, Judith Hellerstein, Abdeldjalil Bachar Bong, Wale Bakare, Dave Kissoondoyal, Humberto Carrasco,

ES: Alberto Soto, Harold Arcos

Apologies: Marita Moll, Olivier MJ Crépin-Leblond,  Bastiaan Goslings, Ali Almeshal, 

Main Items:

Discussion of ABRs to be included or excluded

• Discretionary Funding: to remove last paragraph of likely reduction in CROP (approved for submission) for Access by RALOs for Funding of Local Engagement Activities.
•  the ABRs for travel slots and RTT were agreed by submission.
• ABRs on ICANN Learn and capacity building were withdrawn from submission by the FBSC. Will be covered by ICANN Learn if content provided.
• ALAC Chair Comms: ICANN approved. ALAC Chair travel: Maureen Hilyard to submit. (UPDATE: Withdraw. ICANN org will cover Internet expenses)
• Based on information from FY19 - confirmed no support for IGF applications; must be ICANN-oriented. CROP or Discretinonary funding recommended.
• Livestream - to confirm no support 
• APRALO IDN ABR agreed by FBSC.
• IoT ABR - rejected by FBSC.
• LACRALO ABR - support submission although ICANN learn and webinar preparation was suggested.
• NARALO Policy Writing workshop - approved by FBSC.
• Indigenous ABR: recommended follow up call with Siranush Vardanyan / Ergys Ramaj / Loris Taylor ,re inclusion into Fellowship Program.
• NASIG 2 - tentative approval from FBSC pending call with Chris Mondini (asking for $5k to $10k).

Discussion about policy statements: FY20 Budget and Operating Plan and 2 year planning programme

• Evin Erdogdu to note with Maureen Hilyard / Tijani Ben Jemaa that At-Large is increasingly supporting Individual members in FY20 Budget Comment.
• Judith Hellerstein to draft comment from TTF for FY20 Budget comment.
• Evin Erdogdu to set up Google Doc for FY20 Budget comment. Cheryl Langdon-Orr / Maureen Hilyard to note core budget support for various aspects for ARIWG Implementation in FY20 Budget, including 1 FTE equivalent. 
• Heidi Ullrich / Evin Erdogdu to work on preamble of FY20 Budget Google Doc based upon Board Paper.
• Heidi Ullrich / Evin Erdogdu to note for next week's FBSC call a review on both FY20 Budget and 2-Year Consultation PCs, including review of first draft by Judith Hellerstein on questions being asked.
• Judith Hellerstein recommended that ICANN turned on the collaboration settings of Confluence to enable comments to be added (instead of continually going to Google doc).  

7 January 2019 - FBSC meeting

EN: Tijani Ben Jemaa, Cheryl Langdon-Orr, Alfredo Calderon, Olivier Crepin-Leblond, Ali AlMeshal, Judith Hellerstein, Maureen Hilyard, Alan Greenberg, Joanna Kulesza, Glenn McKnight,  Marita Moll, Ricardo Holmquist, Bastiaan Goslings, Lianna Galstyan, Kaili Kan, Abdeldjalil Bachar Bong, Olawale Bakare, Antonio Medina; ES: Alberto Soto, Maritza Aguero, Harold Arcos, Humberto Cassasco

Apologies: Holly Raiche, Sarah Kiden

Main items:

Discussion about the ABRs as presented. Discussion issues included:

• Requests for discretionary funding; advise not mentioning IGF as these requests did not go down well in FY19;  connect with GSE; have overall O&E plan for funds;  
• Two additional slots for ICANN Meetings - focus on policy-related activities. AG suggests linking to ALR; Add metrics of success from past and future travelers. HU to note if travel funds were in core.
• ICANN Learn: Include this as a series of skills development courses (f2f, webinars, online)
• Capacity Bldg: Define regions, would need 1 person on site to prepare activity. Wait for response from Betsy.
• Approach GSE to coordinate; Adam Peake. TBJ to expand upon the ABR, HU to send to GSE.
• RTT: EN only - 10 hours per month.
• ALAC Chair Support - For Internet usage - it should come from ICANN - not through an ABR.
• Cross-RALO broadcasting: HU to check if an At-Large Zoom account is available. $1k per year for a pilot. Ask IT if a license to a Livestream account is available. Ask each RALOs to chip in $200.
• AFRALO at IGF - MB needs more information
• APRALO #1 - IGF, ME DNS Forum - TBD - MH/HU; IDN event re: UA in Armenia - ask USAG and GSE.
• EURALO requests - recycled from last year?

Outcomes: HU will review, some requests need to be completed properly; take note of comments regarding IGF

 3 December 2018 - First meeting of the FBSC 2018-2019

Attendees: Cheryl Langdon-Orr, Olivier Crepin-Leblond, Holly Raiche, Ali AlMeshal, Maureen Hilyard, Tijani Ben Jemaa, Wale Bakare,  Kaili Kan, Ricardo Holmquist, Bastiaan Goslings, Judith Hellerstein, Alan Greenberg, Glenn McKnight, Marita Moll, Maxim Alzoba, Alberto Soto, Sarah Kiden, Sergio Salinas Porto, Humberto Carrasco, Harold Arcos

Apologies: Alfredo Calderon, Eduardo Diaz

Main items:

1.  Becky Nash, VP, Finance; and Shani Quidwai, Director, Financial Planning and Analysis 

1. 1. Introducing the Draft ICANN FY20 Operating Plan and Budget and Draft ICANN 5-year Operating Plan. Public Comment expected to open in December
   2. See: At-Large Workspace: Draft PTI and IANA FY20 Operating Plan and Budgets

2. Mary Wong, Vice President, Strategic Community Operations, Planning and Engagement and Benedetta Rossi, Manager, Policy Support and Community Services

1. 1. Introducing and explaining the process for submitting the FY20 Additional Budget Requests
   2. See:  At-Large FY20 Budget Development Workspace

Outcome/s:

• Regional reps to report back and explain the expectations of the process  to their RALOs before they start preparing their ABRs.  
• FY20 template request form FY20 Community Request Template
• RALO ABRs are due to the FBSC by Jan 4 2019 (in order for us to make the absolute deadline to ICANN Finance by Jan 25)