This Workspace has been created to assist the ALAC/At-Large community in developing FY19 Additional Budget Request proposals. The Finance and Budget Sub-committee (FBSC) will review all proposals submitted and will agree on which to submit to ICANN on behalf of the ALAC.
FY19 Draft ALAC Criteria for Additional Budget Requests:
- Outreach should not be a major focus. Activities to improve engagement with existing members is encouraged.
- If any request is made on outreach, it should probably go through the CROP program and not this special request process.
- Proposals should include ways in which will make the ALAC and/or the At-Large community more effective and develop the At-Large community.
- RALO requests must go through a bottom up process within their RALO prior to being submitted for consideration by the FBSC.
- They must be explicitly supported by the RALO representative on the FBSC.
- Staff is currently expecting that basic resources for community communications/printing will be supported through the core ICANN budget, but that community proposals for printing , etc. will be accepted as a back-up in case expectations change. Specific proposals for communications resources beyond simple printing and editing functions should be prepared and submitted.
Important Documents and Resources from ICANN Finance:
December 5, 2017 marks the launch of the FY19 SO-AC Community Additional Budget Request process. As you know, this process pertains to a dedicated part of the overall ICANN annual budget that is set aside to fund specific requests from the community for activities that are not already included in the recurring ICANN budget.
Action items
In preparation for the submission, please review the FY19 Community Additional Budget Requests Process page at the following link:
https://community.icann.org/display/projfinadhocws/FY19+Process+Overview[community.icann.org]
In preparation for the submission, please review the following documents attached with this email:
- FY19 Community Additional Budget Requests Process description and timeline FY19 Community Additional Budget Request Process
- Principles that govern ICANN’s request assessment work Principles of SO-AC Additional Budget Requests
- FY19 template request form FY19 Community Requests Template
Please e-mail any questions you may have to planning@icann.org and be sure to check the Finance Community Wiki[community.icann.org] for updates.
FY19 Additional Budget Request Timeline:
Timeline | Start | End | Status |
Kick off and Submission period | 5 Dec 2017 | 31 Jan 2018 | In progress |
| FBSC representatives and/or staff to send notice of opening of FY18 additional budget request process to RALOs | 11 Dec 2017 | 5 Dec 2018 | Completed |
| RALOs to review any ALS request or complete a template on behalf of the RALO and send requests to | 8 Jan 2018 | 12 Jan 2018 | |
| Discussion of Proposals with Finance Staff and FBSC | 15 Jan 2018 | 19 Jan 2018 | |
| Revised proposals to be sent to the FBSC for final review. | 19 Jan 2018 | 26 Jan 2018 | |
| The ALAC to review the proposed At-Large FY19 ABRs during their monthly call | 23 Jan 2018 | 23 Jan 2018 | |
| The FBSC to review all the RALO requests. | 29 Jan 2018 | 29 Jan 2018 | |
Submissions Due – send to planning@icann.org | 31 Jan 2018 | 31 Jan 2018 | On target |
Preliminary review of requests by ICANN.org | 1 Feb 2018 | 10 Mar 2018 | On target |
SO/AC consultations at ICANN 61 (by request, during Constituents’ Day) | 11 Mar 2018 | 16 Mar 2018 | On target |
Final assessments and recommendations by ICANN.org | 20 Mar 2018 | 14/ Apr 2018 | On target |
ICANN Board Finance Committee Review and recommendation for approval to the Board | 1 May 2018 | 1 May 2018 | On target |
ICANN Board review and approval at May Board meeting | 15 May 2018 | 31 May 2018 | On target |
REQUESTS
ALAC:
| Request | Person or Group Submitting | Request Number | Description | FBSC Decision | Status |
|---|---|---|---|---|---|
Access by RALOs for funding of local engagement activities (Draft) | ALAC | For FY19, the ALAC again requests that each of the five At-Large Regional At-Large Organizations (RALO’s) are given access up to $2,000 each for targeted local discretionary funds to permit the local travel, luncheons, displays, graphic and promotional Facebook/Twitter graphics. As shown by the number of useful activities requested and approved to date in the implementation of the similar FY18 ABR, it is clear that opportunities exist for At-Large members to do local outreach and engagement about ICANN and ICANN policy related issues. Giving the RALOs the ability to identify local engagement activities which they can self-organize provides ICANN and the At-Large Structures with an efficient local team that is knowledgeable on ICANN policies. This results in grass-roots awareness-raising of ICANN in local communities. This project saw significant increase in the number of requests and successfully implemented local events. An additional year of ABR funding would allow this program to build on its success in allowing RALOs and At-Large Structures to reach out to and engage with local communities. | |||
ALAC Leadership Team (ALT) Strategy Sessions (Draft) | ALAC | This request is for a post-ICANN meeting ICANN Meeting Review and Planning Session. It will occur at the end of each ICANN meeting held in FY19 and will include the ALAC Leadership Team (1 person per Region), the Liaisons to other AC/SOs, other advisors to the ALT (typically the recent past ALAC Chairs of not there in some other capacity) and critical At-Large support staff. This strategy meeting will include a number of components:
Our experience is that in the absence of such a meeting, people disappear immediately for 1-2 weeks to either relax (rare!) or to catch up on their real lives and jobs after being at the ICANN meeting (often taken as vacation time from their real jobs). We then spend considerable time scrambling to get organized again and we inevitable do not quite make it, decreasing the ALAC and leader effectiveness and significantly increasing stress (on both volunteers and staff). In contrast, the ALT Strategy Meetings held to date at the last several ICANN Meetings through previous ABRs have provided space for key discussions on ALAC policy, priorities, and leadership challenges resulting in solid actions that have considerably advanced the work of the ALAC. The ALT Members have expressed that these meetings have provided exceptionally important opportunities for strategic development and team-building. Several other AC/SOs increasingly hold inter-sessional meetings lasting several days with additional travel and accommodation to allow for strategic thinking environments. However, the ALT currently has found that these half day strategy sessions are sufficient for the time being. | |||
RALO:
| Request | Person or Group Submitting | Request Number | Description | FBSC Decision | Status |
|---|---|---|---|---|---|
