Toronto NARALO Events Organising Committee call

Date: Wednesday, 03 October 2012

Time: 20:00 UTC (for the time in various timezones click here) Note: ONE HOUR LATER THAN USUAL

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Attendees:

Apologies:

Staff:

 

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Summary Minutes: Summary Minutes 03 October 2012  

Action Items:         Action Items 03 October 2012        

Transcript:      Transcript 03 October 2012        

Chat:         Chat 03 October 2012         

Recording: ENGLISH   

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A G E N D A

1. Welcome and Roll Call  - Staff (2 mins) (Note: items were renumbered by Garth as there were duplicate #3's)

2. Review and Adoption of the Agenda - Garth (2 min)

3. Discussion of NARALO Toronto Event Activities  - All (30 mins)

a. NARALO RALO Anniversary/Outreach Event (Regatta Room & Time)

i. See NARALO RALO Anniversary webpage

i. Sponsorship update (What currency was Afilias quoting in? How much is final amt?) ~GB This has been clarified as USD 2,500

ii. Invitations to Keynote and other Speakers

• Garth needs contact info/introductions to speakers to get their topics etc. Also need Bios for each. ~GB - Staff has provided, Garth is following up with phone calls

iii. Multi-media for the Outreach event - Update

Olivier needs list (?) ~GB

Staff: Delete "coordination" column in Agenda table - COMPLETED (noted, Garth, Staff - delete this line, thx)

b. NARALO Capacity Building Meetings

i.Tentative topics of the Fellowship Meetings in Toronto: cyber security in developing nations, implementation of IPv6, DNSsec, Stakeholder Services and Relations, IDN gTLDs,  IDN ccTLDs, Policy development – how to get developing nations involved, impact of Internet Governance within ICANN, ccTLD compliance (asked by community member).

ii. Development of Capacity Building Session agendas - topics and speakers

 

• Monday - Cross-RALO Dispute Resolution (Session facilitated by Chris LaHatte) https://community.icann.org/display/atlarge/At-Large+Meetings+-+Monday%2C+15+October+2012
• Tuesday - At-Large Meetings - Tuesday, 16 October 2012
• Wednesday - Sally Costerton At-Large Meetings - Wednesday, 17 October 2012
• Thursday - At-Large Meetings - Thursday, 18 October 2012

General topics for capacity building to be reogranized

*Streamline information flow: how meetings/calls are broadcast, meeting data reorganization, plain-speak for newcomers, top-down review for newcomers, simpler application process, travel funding details, +other ideas+ ~GB

*What types of new members should be recruited? (Garth)

*Simple and meaningful terms that cross EN/ES/FR (Garth)

*Reaching out to Bermuda - CORRECTION, as noted by Evan Bermuda is part of EURALO, Guam will be targeted instead. (Garth)

*Expanding in the U.S. and Canada (Garth)

*Speeding up/Simplifying ALS membership: Better Application, Examination of the Process, Probationary membership. Using potential 2 ALSes as test subjects to review the process (Garth)

*Media: Simplifying and streamlining web interface. NARALO Facebook, Twitter, Youtube, Podcast. (Garth)

*Integrate discussions from FCWG, R3(Evan & JJ), RRRWG (Holly), Compliance(Olivier, Evan, Carlton, Garth), Secretariats(Garth), new gTLD WG (Dev), Consumer brochures (Rinalia?) etc...

*YELLOW: how do we publicize this? Do we want other RALO's wearing yellow too? ~GB

Some of the above are policy questions for the Monthly NARALO call on Oct 8, which will need to occur. I believe some calls right before ICANN meetings were canceled, there is too much to do ahead of the meeting so we need a call. Also, Darlene will be back and needs to catch up.

Text from Budget Request:

We will be scheduling four, two hour educational sessions to run before each day of the

ICANN meeting in order to bring people up to speed on ICANN Policy, hear from the chairs of each AC and SO,

develop a Communication Strategy and to plan for the future of the RALO.

Garth needs list of attendees to issue certificates to for participation in the capacity building sessions

Question: Is there a capacity building on Sunday? or is this just the newcomers/fellows meeting? (Glenn, via Garth) - Staff answered no. Meetings are Mon - Thur.

c. NARALO Table Top Display in ICANN Village

*Glenn & Staff: List of items to be displayed with links if possible

i. ICANN information booth can be used - What technical requirements are needed?

*Slideshow in development, focus on details of RALO engagement and application process. Draft outline of new slideshow format:

1. What we are (NARALO/At-Large) - Eduardo. General overview of the At-Large structure, it's relationship to ICANN, What NARALO is specifically in the At-Large structure. What does "NARALO" stand for? What region does NARALO cover? (Image of a map, images of different, countries, territories, languges). Visual of where NARALO is in the ICANN chart

2. What we do/have done - Gordon (talk to the group, especially Evan, review the website) What At-Large regional groups do. What NARALO does. Our accomplishments.

3. Who we are (look for yellow and pin) - Glenn. Names, locations of ALSes. Officer profiles. Photos of people/events

4. How to join (specifics simplified) - Garth. Breaking down the application. Steps for applying. Who can apply. How to apply. Making it EASY

Work in progress: https://docs.google.com/presentation/d/1XWH-yAYyVRYPss5B3nKH8tt2r7QJT8G4958Mqfquafk/edit#slide=id.g2e1fb213_0_58

**Sample NARALO home page: North American Regional At-Large Organization (TEST) with Interest form focus

*Web page with better representation of who we are: A structure with names, photos, and video links. Push-button on site to join should look like the pin(image of pin).

4. Update on Promotional Items - All/Staff (15 min)

a. NARALO banner - Reprinted banner (Staff: add link pls, Garth)

b.  NARALO buttons

c. Invitation postcards - See draft postcard

d. Meeting Guide text - See text in draft Meeting Guide (page 7)

e. Brochures - Update: Staff are bringing: 100 EN and 50 each of ES and FR.

5. Planning the Logistics - Update from Staff -  Staff (5 min)

a. Review of NARALO Toronto Events Budget Spreadsheet

b. Update from Constituency Travel - Pending issues

Was Dana Perry contacted by CT? (Garth) - Staff noted she has travel booked

Garth spoke to  ISOC CO and they will be supplying a name ASAP (Garth) - Ognian "Ogi" Roumenov Mitev

Question from ALS about per diem (Randy via Garth) - Requested in local currency, how does this work? - Staff noted he should be contacted at the meeting about where to pick up

*Re-purposing surplus funds for other ALS activity, for discussion (Garth) - Questions about alternate venues for recruitment (Staff will update)

c. Creation of mailing list for NARALO Toronto Events Participants - Completed (see:naralo-toronto-request@icann.org)

i. Updating ALS list:

*Staff please list:Emerging Futures Network/Dharma Dailey on Web and spreadsheets (Garth) - Staff noted this will be changed

*Listing unaffiliated as an ALS - for discussion (Garth) - Discussion to continue at NARALO monthly call, ask Alan G. directly.

*Reaching out out Consumer Reports (Garth will handle, contacts and suggestions welcome) - Will reach out to Beau, zzzzzzzz

The At Large page can be extremely overwhelming, how it fits into ICANN with photos of the actual members and then linking those to the videos collected , so people can see who the members are.

Mailing list: Are there any people who are not active. Some people are not responding. (Differentiate not-responding with rejections, Garth)

6. Next Steps

This meetings action items