ALAC EXCOM NOTES: 11 JULY 2011
1. Follow-up from Singapore, including action items from the At-Large Singapore meetings, 19-24 June 2011 -- Olivier (20 min)
Meeting: ALAC and Regional Leadership Working Session 1 (Sunday)
Topic: Review of At-Large WGs
Staff to post GNSO Guidelines for WGs on ALAC WG wiki page:
- Completed
Staff to update list of Cross-Constituency WGs on ALAC AG wiki page:
- In progress
Cheryl to manage winding up and archiving WGs to be closed:
- Matt to schedule time to work with Cheryl on this
At-Large Engagement in ICANN WG
At-Large Naming Issues Taskforce WG
Future Structure, Accountability and Transparency of ICANN WG
ccNSO / At-Large Coordination WG
Beau to chair and repopulate At-Large Registrants Rights and Responsibilities WG
- In progress; Beau to discuss Consumer Constituency aspects with Rosemary
Carlton to chair and repopulate At-Large WHOIS Policy WG
- In progress
AI (new): Olivier to put out call for new member of WHOIS Review Team (need someone up to speed already)
Topic: Global Partnerships collaboration
Gisella to synchronize At-Large’s calendar of events (external events, etc.) with Global Partnership’s calendar
- In progress
Topic: GAC collaboration
Evan and staff to draft ALAC motion regarding the creation of a small ALAC-GAC group to draft a joint statement on new gTLD applicant support.
- Completed; motion passed in Singapore (10 yes, 0 no, 0 abstained)
Evan to organize small meeting with GAC representatives regarding new gTLD applicant support in Singapore
- Work in progress: Communiqué written in Singapore but not submitted yet.
AI (new): Evan to (a) follow up with GAC re joint communiqué on applicant support and (b) send joint communiqué around to ALAC-Internal.
AI (new): Olivier to contact Heather (chair-to-chair) for status update re joint communiqué on applicant support.
Topic: Communication tools
ExCom to consider having interpretation on calls in which only 1-2 members request it
- In progress: Overall strategy for archiving with interpretation/translation must be discussed at some point in future. (Of course, ICANN operating language is English.)
- Note: Even if interpretation not requested, must consider its usefulness for future archival purposes; same is true of translating transcripts, wiki and mailing-list work, etc.
Tijani, Sylvia, and Sergio to determine which ALAC WGs need French and Spanish interpretation
- In progress: Creating a list of calls
Scott Pinzon to provide his Project Profile.
- In progress
Meeting: At-Large Policy Discussion (Monday)
Topic: Constituency Travel
ExCom to follow up on issue introduced by Tijani regarding Draft FY12 Travel Support Guidelines: ICANN airline bookings have been in seat classes that can not be upgraded with passenger’s own frequent flier miles
- In progress: ExCom/ALAC to keep in mind for future discussions.
Topic: ALAC policy statements
Carlton S. to write first draft of At-Large statement regarding WHOIS Policy Review Team – Discussion Paper (comments open until 23 July)
- Completed; discussion on wiki
- Wiki page set up for At-Large comments: https://community.icann.org/display/alacpolicydev/ALAC+Statement+on+WHOIS+Policy+Review+Team+--+Discussion+Paper
ALAC to decide if it wants to submit a second comment re JAS WG’s Second Milestone Report (based on a review of ALAC’s initial 13 May 2011 Statement on the JAS WG's Second Milestone Report)
- Completed; decided not to submit second statement
(From Friday’s ExCom meeting in Singapore:)
Edmon C. to write first draft of ALAC statement on Communication Plan for new gTLD program (public comment – How Do We Raise Global Awareness of New gTLDs? – is open until 15 July)
- No response from Edmon, hence decision not to submit statement
- Wiki page set up for At-Large comments: https://community.icann.org/display/alacpolicydev/ALAC+Statement+on+Communication+Plan+to+Raise+Global+Awareness+of+New+gTLDs
Eric B.-W. to write first draft of ALAC statement on the Preliminary Issue Report on the Current State of the UDRP (comments open until 15 July)
- Completed
- Wiki page set up for At-Large comments: https://community.icann.org/display/alacpolicydev/ALAC+Statement+on+the+Preliminary+Issue+Report+on+the+Current+State+of+the+UDRP
Meeting: At-Large Regional Leadership Meeting (Wednesday)
Topic: RALO improvements
RALO Secretariats to set up a WG on decreasing the “siloization” of the RALOs (Secretariats can be members, or RALOs can appoint other members)
- Referred to RALOs and Secretariats
RALO Secretariats to hold a call regarding Secretariats’ proposals for improvements
- Referred to RALOs and Secretariats
Meeting: ALAC & Regional Leadership Wrap-up Meeting (Thursday)
Topic: RALOs
Each RALO should decide on one representative to participate in group call with ICANN Legal regarding the RALO Bylaw changes the RALOs are considering
- Referred to RALOs and Secretariats
Topic: New gTLD program
ExCom to consider the following AC Room chat comment from Danny Younger (it possibly should be asked of ICANN COO): “The ALAC needs to start its work on the ‘robust’ objection vetting process called for by the Guidebook (3.3.2). Can we count on receiving senior ICANN Policy Staff support in this endeavor?”
- In progress
AI (new): ALAC to formally assign the above Danny Y. comment to gTLD WG, chaired by Evan, during its 26 July meeting (as recommended by ExCom)
Topic: ICANN Developing Countries Summit
Staff should give the ICANN Developing Countries Summit a slot in the next ALAC agenda
- Completed
Meeting: ALAC Executive Committee (Friday)
Topic: Collaboration with Registrars
At-Large members to continue adding ideas regarding possible At-Large collaboration with the Registrars to the following two wiki pages:
- Ideas for future ALAC-Registrar meetings (What questions would ALAC members like asked of the Registrars?)
- Ideas for the content of educational materials to be developed by At-Large & Registrars
In progress: Staff has reminded Secretariats; Olivier to send reminder.
AI (new): LACRALO to put the questions it has developed onto the first ALAC-Registrar wiki above.
- Completed
Topic: Whois
Regarding the Technology Evolution of Whois Service, Alan and Carlton to forward to At-Large the call for expertise for a drafting team to develop a Whois Service Requirements Survey (initially sent to GNSO Liaisons list).
- In progress: Liz Gasster has said there is still time to add members to the Whois Service Requirements Survey WG, but they are looking for people with specific knowledge. ExCom decided that, if “new” people volunteer from At-Large, they should be added.
AI (new): Staff to send a call for volunteers for the Whois Service Requirements Survey WG to the At-Large Technical Issues WG.
- Completed
Topic: ALS outreach
ExCom members, during their RALO meetings, to encourage ALS observers in various meetings
- In progress
Topic: Confluence wiki pages
Staff to subscribe to “watch” all Confluence pages as defense against spam
- In progress
AI (new): Staff to arrange with IT Support editing rights (ability to delete comments) (a) for ExCom members to all At-Large wiki pages and (b) for owner of each wiki page to that page.
AI (new): Staff to ask IT Support (a) if there is a way to close a wiki page to new comments (perhaps even automatically on a certain date), while retaining the comments already present, and (b) if there is a way of turning on/off permissions without going through IT (perhaps function could be given to ALAC Chair and Vice-Chairs only).
Topic: 2012-15 Strategic Plan
ALAC to give Kurt and Carole feedback on the metrics regarding ALAC’s goals in the 2012-15 Strategic Plan
- In progress: ExCom decided this is long-term activity, perhaps not done in time for 2012-15 Strategic Plan
ALAC to try to develop specific, long-term strategic plan for outreach, with aim of getting funded:
- Should include metrics (e.g., one ALS per country)
- Could include outreach to developing economies regarding new gTLD program
- Could seek help from Kurt P. and Carole C. (especially regarding metrics)
- See Session on 2012-15 Strategic Plan
- See Development Timeline & Assumptions for 2012-15 Strategic Plan
In progress: ExCom decided this is long-term activity, perhaps not done in time for 2012-15 Strategic Plan; outreach issue perhaps need to be sent to RALOs and ALSes.
AI (new): ExCom to ask RALOs to come to Dakar with specific, long-term strategic plan for outreach, with aim of getting funded (for specifics, see AI above).
AI (new): Secretariats to decide best way(s) to develop specific, long-term strategic plan for outreach, with aim of getting funded (see above): on RALO agendas, on Secretariat agenda, or on a specific single-topic call.
ALAC to refine its goals regarding its advising of the Board (for possible inclusion in 2012-15 Strategic Plan and/or Board paper):
- Focus on how the Board accepts and responds to advice from the ALAC
- Include metrics regarding how much policy work ALAC does
- Include way of prioritizing ALAC statements for Board (possibilities include marking statements important enough for Board action, sending Board monthly/bimonthly list of ALAC statements, establishing list of topics about which the Board should consult with the ALAC)
- Could seek help from Kurt P.
In progress
ALAC to give Kurt its calendar corresponding to the 2012-15 Strategic Plan, for planning purposes
- In progress: ALAC to inform Kurt once the At-Large calendar is up and running (the ALAC calendar is open, so Kurt will have access to it)
Topic: New gTLD program
Olivier to respond to Danny Younger’s following AC Room chat comment (related to DY’s earlier comment above): “Different topic, but related to Staff Support requests -- from the Guidebook (3.3.2) Funding from ICANN for objection filing fees, as well as for advance payment of costs is available to the At-Large Advisory Committee (ALAC). Funding for ALAC objection filing and dispute resolution fees is contingent on publication by ALAC of its approved process for considering and making objections. At a minimum, the process for objecting to a gTLD application will require: bottom-up development of potential objections, discussion and approval of objections at the Regional At-Large Organization (RALO) level, and a process for consideration and approval of the objection by the At-Large Advisory Committee. Wiull need senior policy staff to develop a robust process”
- In progress
AI (new): ALAC to formally assign the above Danny Y. comment to gTLD WG, chaired by Evan, during its 26 July meeting (as recommended by ExCom), along with earlier comment by Danny.
Topic: AFRALO GA in Dakar
Staff to identify each country from which At-Large members will be traveling to Dakar, along with Senegalese visa requirements for each
- In progress
Topic: ICANN Dakar Meeting
Staff to put on At-Large’s Dakar Meeting agenda a meeting with the ASO (as suggested by the ASO)
- Completed (on list of Dakar meetings)
2. Preparation for AFRALO General Assembly
2a. Logistics of Summit/GA – Olivier, Tijani (20 min)
Call for organization WG
Number of meetings
Sponsorship if needed
Meeting room requirements
Any other issues
Note: Since it’s Africa and the summer, we'd like to start planning asap. We would like the first call for the WG to occur during the next AFRALO meeting on the 13th.
2b. Content of Summit/GA meetings – Olivier, Tijani (20 min)
The AFRALO GA will not be a Summit; it will not be the ICANN Developing Countries Summit that is being discussed. This will be an AFRALO General Assembly, Showcase, and capacity-building program.
- This is being funded by At-Large pooling 18 travel spots.
- Activities related to the ICANN Developing Countries Summit should be funded by ICANN. The Board has actually decided not to fund this. But there is an effort under way to get the Board to reverse this decision by building strong support for the Summit.
Different aspects of this event:
- The GA aspect of the event will include the election of new AFRALO leadership and ALAC representatives.
- The capacity-building aspect of the AFRALO GA must be limited and coordinated with the other educational programs currently being discussed by At-Large.
- Planning for the Showcase aspect of the event should begin immediately, because so many ALSes will be involved/present.
- AFRALO-AfrICANN meeting will be a special one because so many ALSes will be present.
For the planning of this overall event, an AFRALO GA WG will be set up on the 13 July AFRALO call.
- Membership will be open to non-AFRALO members. (Volunteers thus far include Olivier, Cheryl, and Alan.) There are advantages to getting planning help from outside the region – for every regional event.
- This WG will need to coordinate with other areas of ICANN.
AI: Olivier to send proposal/letter to ICANN COO Akram re pooling of RALOs’ 18 travel spots to support AFRALO GA
AI: AFRALO to set up an AFRALO GA WG
AI: Staff to set up wiki page for development of ideas regarding AFRALO GA
Also in Dakar, preparation will start for the Developing Countries Summit, to occur at some future ICANN Meeting.
- This will be convenient because so many African ALSes will be present.
- However, this is not the main reason that these ALSes reps are being brought to Dakar, using the 18 At-Large pooled travel slots.
3. Any other business – Olivier (5 min)
IANA Further Notice of Inquiry (FNOI)
- See: ICANN's comments in response to the IANA Further Notice of Inquiry (FNOI)
- See: Joint ccNSO-GNSO Council meeting Singapore 2011-06-20
- See: ccNSO Liaison Reports, 01 July 2011
The ExCom decided to submit a statement regarding IANA FNOI. The ccNSO document that Cheryl circulated to ExCom has various good sections which ExCom/ALAC could use in its own statement.
AI: Cheryl to set up a wiki page for development of ALAC statement on IANA FNOI and to post on it first NOI statement.
Improvements Project
AI: Seth to distribute Improvements WT tables and instructions
- Completed, with e-mails from Olivier
- Status: WT C’s tables returned by deadline
