Meeting: ALAC and Regional Leadership Working Session 1 (Sunday)
Topic: Review of At-Large WGs
Staff to post GNSO Guidelines for WGs on ALAC WG wiki page
Staff to update list of Cross-Constituency WGs on ALAC AG wiki page
Cheryl to manage winding up and archiving WGs to be closed:
- At-Large Engagement in ICANN WG -- to confirm; advice from WG Chair (Carlton) heard in Singapore, but ALAC did not make final decision
- At-Large Naming Issues Taskforce WG
- Future Structure, Accountability and Transparency of ICANN WG
- ccNSO / At-Large Coordination WG
- At-Large IRT Process WG
Beau to chair and repopulate At-Large Registrants Rights and Responsibilities WG
Carlton to chair and repopulate WHOIS Policy WG
Topic: Global Partnerships collaboration
Gisella to synchronize At-Large’s calendar of events (external events, etc.) with Global Partnership’s calendar
Topic: GAC collaboration
Evan and staff to draft ALAC motion regarding the creation of a small ALAC-GAC group to draft a joint statement on new gTLD applicant support.
- Motion passed in Singapore (10 yes, 0 no, 0 abstained)
Evan to organize small meeting with GAC representatives regarding new gTLD applicant support in Singapore
Topic: Communication tools
ExCom to consider having interpretation on calls in which only 1-2 members request it
Tijani, Sylvia, and Sergio to determine which ALAC WGs need French and Spanish interpretation
Scott Pinzon to provide a filled-out example of his Project Profile (perhaps using any recent ALAC policy statement as subject) (Scott is sending)
ALAC to fill out Scott Pinzon’s Project Profile (Scott is sending)
Meeting: At-Large Policy Discussion (Monday)
Topic: Constituency Travel
ExCom to follow up on issue introduced by Tijani regarding Draft FY12 Travel Support Guidelines: ICANN airline bookings have been in seat classes that can not be upgraded with passenger’s own frequent flier miles
Topic: ALAC policy statements
Carlton S. to write first draft of At-Large statement regarding WHOIS Policy Review Team – Discussion Paper (comments open until 23 July)
- Wiki page set up for At-Large comments: https://community.icann.org/display/alacpolicydev/ALAC+Statement+on+WHOIS+Policy+Review+Team+--+Discussion+Paper
ALAC to decide if it wants to submit a second comment re JAS WG’s Second Milestone Report (based on a review of ALAC’s initial 13 May 2011 Statement on the JAS WG's Second Milestone Report)
(From Friday’s ExCom meeting in Singapore:)
Edmon C. to write first draft of ALAC statement on Communication Plan for new gTLD program (public comment – How Do We Raise Global Awareness of New gTLDs? – is open until 15 July)
- Wiki page set up for At-Large comments: https://community.icann.org/display/alacpolicydev/ALAC+Statement+on+Communication+Plan+to+Raise+Global+Awareness+of+New+gTLDs
Eric B.-W. to write first draft of ALAC statement on the Preliminary Issue Report on the Current State of the UDRP (comments open until 15 July)
- To confirm: Others had also volunteered to write this statement earlier in the week.
- Wiki page set up for At-Large comments: https://community.icann.org/display/alacpolicydev/ALAC+Statement+on+the+Preliminary+Issue+Report+on+the+Current+State+of+the+UDRP
Meeting: At-Large Regional Leadership Meeting (Wednesday)
Topic: RALO improvements
RALO Secretariats to set up a WG on decreasing the “siloization” of the RALOs (Secretariats can be members, or RALOs can appoint other members)
RALO Secretariats to hold a call regarding Secretariats’ proposals for improvements
Meeting: ALAC & Regional Leadership Wrap-up Meeting (Thursday)
Topic: RALOs
Each RALO should decide on one representative to participate in group call with ICANN Legal regarding the RALO Bylaw changes the RALOs are considering
Topic: New gTLD program
ALAC to review joint ALAC-GAC communiqué to Board re applicant support in new gTLD program (with special attention to the need for ICANN to provide adequate staff for JAS WG’s work and timeline)
ExCom to consider the following AC Room chat comment from Danny Younger (it possibly should be asked of ICANN COO): “The ALAC needs to start its work on the ‘robust’ objection vetting process called for by the Guidebook (3.3.2). Can we count on receiving senior ICANN Policy Staff support in this endeavor?”
Topic: ICANN Developing Countries Summit
Staff should give the ICANN Developing Countries Summit a 45-minute slot in the next ALAC agenda (Tijani and Dave K. will report)
Meeting: ALAC Executive Committee (Friday)
Topic: Collaboration with Registrars
At-Large members to continue adding ideas regarding possible At-Large collaboration with the Registrars to the following two wiki pages:
- Ideas for future ALAC-Registrar meetings (What questions would ALAC members like asked of the Registrars?)
- Ideas for the content of educational materials to be developed by At-Large & Registrars
Topic: Whois
Regarding the Technology Evolution of Whois Service, Alan and Carlton to forward to At-Large the call for expertise for a drafting team to develop a Whois Service Requirements Survey (initially sent to GNSO Liaisons list).
Topic: ALS outreach
ExCom to discuss with RALO Secretariats possibility of encouraging ALS nonvoting observers at various meetings
Topic: Confluence wiki pages
Staff to subscribe to “watch” all Confluence pages as defense against spam
Topic: 2012-15 Strategic Plan
ALAC to give Kurt and Carole feedback on the metrics regarding ALAC’s goals in the 2012-15 Strategic Plan
ALAC to try to develop specific, long-term strategic plan for outreach, with aim of getting funded:
- Should include metrics (e.g., one ALS per country)
- Could include outreach to developing economies regarding new gTLD program
- Could seek help from Kurt P. and Carole C. (especially regarding metrics)
- See Session on 2012-15 Strategic Plan
- See Development Timeline & Assumptions for 2012-15 Strategic Plan
ALAC to refine its goals regarding its advising of the Board (for possible inclusion in 2012-15 Strategic Plan and/or Board paper):
- Focus on how the Board accepts and responds to advice from the ALAC
- Include metrics regarding how much policy work ALAC does
- Include way of prioritizing ALAC statements for Board (possibilities include marking statements important enough for Board action, sending Board monthly/bimonthly list of ALAC statements, establishing list of topics about which the Board should consult with the ALAC)
- Could seek help from Kurt P.
ALAC to give Kurt its calendar corresponding to the 2012-15 Strategic Plan, for planning purposes
Topic: New gTLD program
Olivier to respond to Danny Younger’s following AC Room chat comment (related to DY’s earlier comment above): “Different topic, but related to Staff Support requests -- from the Guidebook (3.3.2) Funding from ICANN for objection filing fees, as well as for advance payment of costs is available to the At-Large Advisory Committee (ALAC). Funding for ALAC objection filing and dispute resolution fees is contingent on publication by ALAC of its approved process for considering and making objections. At a minimum, the process for objecting to a gTLD application will require: bottom-up development of potential objections, discussion and approval of objections at the Regional At-Large Organization (RALO) level, and a process for consideration and approval of the objection by the At-Large Advisory Committee. Wiull need senior policy staff to develop a robust process”
Topic: ALAC policy statements
Already covered above
Edmon Chung to write first draft of ALAC statement on Communication Plan for new gTLD program (public comment – How Do We Raise Global Awareness of New gTLDs? – is open until 15 July)
- Wiki page set up for At-Large comments: https://community.icann.org/display/alacpolicydev/ALAC+Statement+on+Communication+Plan+to+Raise+Global+Awareness+of+New+gTLDs
Eric Brunner-Williams to write first draft of ALAC statement on the Preliminary Issue Report on the Current State of the UDRP (comments open until 15 July)
- Wiki page set up for At-Large comments: https://community.icann.org/display/alacpolicydev/ALAC+Statement+on+the+Preliminary+Issue+Report+on+the+Current+State+of+the+UDRP
Topic: AFRALO Summit/GA in Dakar
Staff to ask Constituency Travel to clarify visa requirements for Senegal from other African, etc. countries, for AFRALO Summit/GA
Topic: ICANN Dakar Meeting
Staff to put on At-Large’s Dakar Meeting agenda a meeting with the ASO (as suggested by the ASO)
