FY20 RALO Requests for Funding to support an Outreach Activity

FY20 Additional Budget Request Results: 

RECOMMENDATION: Yes (partial approval)

RECOMMENDED AMOUNT (ESTIMATED):
20,000 USD

Based on the success of the FY17,  FY18 and FY19 experiences, this activity will be supported for an additional fiscal year and administered by Policy Development Support staff in collaboration with the 
regional vice presidents from the Global Stakeholder Engagement team. 
As this will be the fourth consecutive year that similar activities have been funded through the ABR process, funding for FY20 is conditioned upon the following requirements:

(a) publication in a central, publicly-accessible online location of criteria used in FY17, 18 and 19, as well as criteria to be used in FY20, to determine what activities are funded for each RALO;

(b) submission of the above-noted criteria to ICANN Organization’s Finance and Policy Development Support departments ; and

(c) submission of a written report by the ALAC to ICANN Organization’s Finance and Policy Development Support departments by the end of FY20 documenting and reviewing the usage 
of these funds in FY17, 18, 19 & 20, for the purpose of assessing the success of RALO outreach programs funded by this means. The criteria and reports are to be submitted to sbr-outcomes@icann.org
and submission is a condition of future resource allocations, if any,

ONLINE FY20 RALO DISCRETIONARY REQUEST FORM

RALO Discretionary Criteria: (TBC)

1.0  Purpose of the Discretionary Funding

To provide opportunities for members of all RALOs to do local outreach and engagement about ICANN and ICANN policy related issues within the region.

Please refer to the Finance and Budget Subcommittee (FBSC) Proposal, page 7 HERE for more details.

2.0 Selection Criteria

1. The applications for funding support for the local  ALS activity must come from a certified ALS or individual member that has demonstrated to be active by consistently participating in the regional monthly calls at least once every 3 months.

2. The ALS  or individual has previously organized or attended a special event with tangible outreach and engagement activities with specific expected results.

3. The funds should be a portion of the full budget for the event.  

4. The Discretionary funds use shall be in alignment with the RALO Strategic Outreach Plans filed for the relevant Fiscal year. 

5. Staff will consider regional balance within each RALO during their review of the requests.
   

3.0 Application Process

1. A request form needs to be completed to initiate the process.
2. The request needs to be reviewed and approved by Regional Leadership prior to sending to ICANN org staff. 
3. The request must be sent to Silvia Vivanco, Manager, At-Large Regional Affairs and Heidi Ullrich, Vice President, Policy Development and At-Large Relations the relevant Regional Leadership at least three weeks prior to the planned activity. 
4. Approval (or not) will be informed via email to the organization representative that made the request.

4.0 Approval Process

1. Staff determines if request follows the established criteria. Consult with the region officials if in doubt.

2. Staff determines if there are sufficient funds available to support the request. If not, the maximum allowed for the request will be what is available in the fund at the moment of the request.

3. If necessary, Staff coordinates a conference call with RALO leadership and the person(s) making the request with the purpose of gathering more details about the utilization of the funds.

5.0 Reporting

1. All requests and its final approval (or not) are to be published in a WIKi page for transparency purposes.

2. The ALS or individual member must produce,not later than 15 days after the end of the engagement, a report summarizing its outreach efforts and possible outcome.

IMPORTANT NOTE REGARDING TRAVEL BOOKING: All trips on buses, train and planes as well as hotel accommodation must be booked through ICANN Constituency Travel. Please work with At-Large staff on any travel booking under the RALO Discretionary Funding ABR.

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FY20 RALO Available Funds

Each RALO is granted $4k for FY20

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FY20 RALO Requests