AT-LARGE GATEWAY
At-Large Regional Policy Engagement Program (ARPEP)
At-Large Review Implementation Plan Development
Page History
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Dial-out Participants
EN: : Glenn McKnight, Alan Greenberg, Kristin Doan, William Cunningham, Marita Moll, Bill Jouris, Matthew Rantanen, Eduardo Diaz, Alfredo Calderon, Joly Macfie, Dana Perry, Yubelkys Montalvo, Judith Hellerstein, Joe Catapano, Leah Symekher, Eve Edelson, Tom Lowenhaupt, Javier Rua-Jovet, FR: Apologies: Shelley Robinson
FR: None
Apologies: Jonathan ZuckShelley Robinson
Staff: Heidi Ulrich, Silvia Vivanco, Mario Aleman, Claudia Ruiz
Interpreters: Jacques and Isabelle
Call Management: TBC Mario Aleman
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Summary Minutes:
Action Items: EN
Recording: EN, FR FR
AC Chat: EN
Transcript: EN, FR
NARALO Monthly Teleconference
Date: Monday, 20 November 2017
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EN, FR
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*** FR Interpretation will be available
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(If you have never attended a Connect Pro meeting before: Test your connection and get a quick overview)
Participants
EN: Eduardo Diaz, Gordon Chillcott, John More, Susannah Gray, Javier Rua-Jovet, Leah Symekher, Marita Moll, William Michael Cunningham, Matt Rantanen, Allan Skuce, Alan Greenberg, Jeremy Austin, Eve Edelson, Joly MacFie, Evan Leibovitch,
FR: Charles Robert
Apologies: Loris Taylor
Staff: Heidi Ulrich, Silvia Vivanco, Gisella, Gruber, Yesim Nazlar, Claudia Ruiz
Interpreters: Isabelle, Aurelie
Call Management: Gisella Gruber & Claudia Ruiz
Summary Minutes:
Action Items: EN
Recording: EN, FR
AC Chat: EN
Transcript: EN, FR
AGENDA
1. Attendance (X/47) (00:03/00:03)*
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AGENDA
1. Attendance (12/47) (00:03/00:03)*
This section isThis section is to record the meeting attendance. The letters* P, A or X are to identify the corresponding attendance state. The abbreviations** EN and FR are to identify the corresponding interpretation channels.
*(allowed time/running time)
ALS (Total 27 :: 12CA/2PR/13US) - Attendance (
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9/27)
X - EN - Allan Skuce Pacific Community Networks Association/CA
X P - EN - Dana Perry Nova Scotia Community Access Program/CA
X - EN - Dustin Phillips ISOC ISOC DC/US
X P - EN - Eduardo Díaz ISOC PR/PR
X - EN - Evan Leibovitch Canadian Association for Open Source (CLUE)/CA
X - EN - Garth Graham Marita Moll Telecommunities Canada/CA
X - EN - Grath Bruen Knujon/US
X P - EN - Glenn McKnight Foundation For Build. Sustainable Communities/CA
X A - EN - Gordon Chillcott Greater Toronto Area Linux User Group/CA - ?
X - EN - John LaPrise Association of Internet Users/US :: ALAC 2017-19
XP- EN - Joly Macfie ISOC NY/US
X P - EN - Judith Hellerstein Capital Area Globetrotters/US
X - EN - Kenneth L. Whitehurst Consumers Council of Canada/CA
X P - EN - Leah Sykmekher ISOC SF/USX - EN - Loris Taylor Native Public Media ISOC SF/US
X - EN - Louis HouleLoris Taylor ISOC Quebec/CANative Public Media/US
X - EN - Lynden Price Destiny Tchéhouali ISOC NC/US ISOC Quebec/CA
P X - EN - Marita MollShelly Robinson ISOC CA/CA
X - EN - Mark UrbanWaiting ISOC Disabled and Special Needs/USX - EN - Mike Schoenecker ISOC CO/US
X - EN - Monique Chartrand Communautique/CA
X - EN - Monique Chartrand Communautique/CAX - EN - Randy Glass America@Large/US
X - EN - Seth Reiss The IP/Tech. Section of the HI State Bar Assoc./US
X - EN - Steve Anderson Open Media/CA
X - EN - Sunish Gupta Visually Impaired & Blind Users Group (VIBUG)/US
X P - EN - Thomas Lowenhaupt Connecting.nyc Inc./US
X P - EN - Yubelkys Montalvo Hispanic Educational Tech. Services (HETS)/PR
Unaffiliated (Total
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21 ::
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3 CA/1PR/
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17US) Attendance (
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3/
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21)
X- EN- Adrian Schmidt/CA
P - EN - Alan Greenberg/CA
X - EN - Daniel Wright/US
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X - EN - Endrias Zewde/US
X P - EN - Javier Rúa/PR
X - EN - Jean Armour Polly/US
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X - EN - Michelangelo De Simone/US
X - EN - Philip Righter/USRighter/US
X - EN - Roberto Guerra/CA
X - EN EN - Roland Yarbrough/US
X - EN EN - Thomas Struett/US
X - EN EN - Thomas W Campbell/US
X - EN EN - Wendy Seltzer/US
X - EN EN - Wes Boudville/US
X P - EN EN - William Cunningham/US
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Others
Eve Edelson - ISOC SF
Kristin Doan
Bill Jouris
Matthew Rantanen
Joe Catapano
A - FR - Shelley Robinson - ISOC CA
*P=present/A=apology/X=not present
** EN= English Channel, FR = French Channel
2. Quorum :: Consensus (X10/10) - Votes (X10/14) (00:02/00:06)
This section is to record if there is quorum for decisions that requires a consensus call or formal vote.
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11 December 2017: [Recording: XX] [Decision] Quorum established for consensus calls but not for votes.
3. Approval of the Agenda & Discussion Order (00:02/00:07)
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11 December 2017: [Recording: XX] [Decision] Approved by consensus
4. Resolved Discussions (i.e. Closed or Dormant) (00:02/00:09)
This section is to approve moving to their respective archive locations the discussions that have been closed or made dormant in the previous meeting.
20 November 2017: [Recording: --] [Decision] Carry froward to next meeting
11 December 2017: 20 November 2017: [Recording: --XX] [Decision] Carry froward to next meeting Approved by consensus
ITEM 001: New agenda for monthly meetings Anchor item1 item1
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20 November 2017: [Recording: 04] New agenda format was explained and discussed. [Decision]: Approved by consensus. Closed.
45. Meeting Discussion Order - (√ = discussed in this meeting)
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Order | Item # | Allotted Time/Running Time | |
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1√ | Discussion Items recommended to close ITEM 006: Creation of Working Groups ITEM 018: ALAC and the ALAC Appointee Selection Committee (AASC) ITEM 019: ALAC Finance and Budget Sub-Committee (FBSC) | (00:06 /00:15) | |
2√ | 013 | (00:05 /00:20) | |
3√ | 002 | (00:03 /00:23) | |
4√ | 015 | (00:03 /00:26) | |
5√ | 2018 ALS Alternate representative(s) | 003 | (00:03 /00:29) |
6√ | 011 | (00:03 /00:32) | |
7√ | 012 | (00:03 /00:35) | |
8√ | NomCom update report | 005 | (00:03 /00:38) |
9 | 009 | (00:12 /00:50) | |
10 | ARIN 40 trip reports | 010 | (00:03 /00:53) |
11 | Outreach WG Update | 017 | (00:05 /00:58) |
12 | if we get to them.... 2018 & 2019 Time table Individual Members Certification Criteria ICANN 61 Showcase & NARALO 10th Anniv.ICANN 61 Showcase & NARALO 10th Anniv. SOI Updates Meeting recordings as podcasts | ||
13 | Any Other Business | - | - |
5. Current Discussions (→= current meeting date)
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DESCRIPTION: This item is created to execute the following: Paragraph 3.3 of the 2017 approved NARALO Rules and Procedures state that “Appointment of a new voting representative and alternate(s) of the Individual Members shall take place as soon as practical after each ICANN Annual General Meeting”.
20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and Independent Members the selection of the 2018 representative [Decision]: Carry forward to next meeting.
→11 December 2017: [Recording: --] Lead to be changed to Glenn McKnight. : 21:52] Lead to be changed to Glenn McKnight. Current rep is John Levine which is not interested in continuing in that role. Glenn to coordinate with staff to check which unaffiliated members want to continue their participation in NARALO and which ones have been active in the monthly calls. [Decision]: Carry forward to next meeting.
ITEM 003: 2018 ALS voting Rep & Alternates Anchor item3 item3
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--->11 December 2017: [Recording: 29:09] See current members here: --] Lead NARALO Individual Members Roaster. There are a couple that need to define their alternates. Glenn to follow-up. Lead to be changed to Glenn McKnight. [Decision]: Carry forward to next meeting.
ITEM 004: SOI Updates Anchor item4 item4
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DESCRIPTION: NARALO members should be encouraged to update/create their Statement of Interest (SOI).
20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff to encourage all NARALO members to update/create their SOIs. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.
--->11 December 2017: [Recording: --] Lead to be changed to Glenn McKnight. [Decision]: Item not discussed. Carry forward to next meeting
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OPEN: 20 Nov 2017, CLOSED:
TYPE: General
DESCRIPTION: Brief report by our 2018 NomCom representative.
20 November 2017: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.
--->11 December 2017: [Recording: 52: --] 05] Report given. [Decision]: Carry Carry forward to next meeting.
ITEM 006: Creation of Working Groups Anchor item6 item6
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OPEN: 20 Nov 2017, CLOSED: 11 Dec 2017
TYPE: General
DESCRIPTION: This item is to create a series of Working Groups (WGs) to structure our collective regional efforts more efficiently and effectively. WGs can be Formal or AdHoc. Formal WGs work closer with staff since Wiki pages, call coordination and such are involved. AdHoc WGs require minimal staff support and are mostly done on informal basis. WGs to be created are: Policy, Education and Outreach.
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- Understand policy issues with an aim to become “matter experts” in selected policy issues
- Prepare NARALO statements/comments for ALAC and/or any other group
- Coordinate with the Education WG to prepare snippet (~ 15 minutes) webinars related to policy
o Scope:
§ Any issues (i.e. policy, process, etc.) affecting NARALO end-users and/or interest to NARALO members in general.
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--->11 December 2017: [Recording: --05:01ƒ] Policy & Outreach WG ratified scope and responsibilities (s&r). Education WG ratified s&r with the following change to responsibility "a": Identify issues that have impact on ICANN's mission and NARALO region and prepare multimedia educational materials to highlight the issue and consequences in "layman terms". [Decision]: Open discussion items for each individual group to report work in progress and close this discussion itemfor each individual group to report work in progress and close this discussion item. Educaton WG: Wiki page created to communicate tasks as done. Invitation was sent to community and five individuals are part of the WG. First meeting will be programmed before the year ends to start organizing 'hot topics' to be developed. Responsibility # 1 has been modified and will be discussed in the first meeting. Approved to close.
ITEM 007: 2018 & 2019 Time table Anchor item7 item7
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--->11 December 2017: [Recording: --] This item was not discussed during the meeting. Action required: Eduardo to work with Alfredo in setting-up this mechanism. [Decision]: Carry forward to next meeting.
ITEM 009: NARALO Hot Topics Anchor item9 item9
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--->11 December 2017: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting
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20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: NARALO Secretary to coordinate with staff, Susannah and Yubelkys so trip reports are included in ABR HERE and CROP HERE. In addition, NARALO Secretary in coordination with staff will f/u with CROP NARALO Program Coordinators (PCs) to complete the CROP Acknowledgement Section located HERE. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.to next meeting.
Note: ARIN 41 is schduled for Miami, Florida on April 15-18- Eight weeks advanced submission of CROP submission. Call for expressions of interest to attend
--->11 December 2017: [Recording: --] Yubelkys posted her trip report. There was no time in the meeting to hear her report. HERE. [Decision]: Carry forward to next meeting
ITEM 011: 2018 CROP Program Coordinators (PCs) Anchor item11 item11
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--->11 December 2017: [Recording: --] 33:50] Status quo, depending on ALAC's decision and when positions are open. ALAC to discuss this sometime after January 2018. NARALO will act accordingly. In the meantime Judith and Glenn will remain in their current positions.[Decision]: Carry forward to next meetingThis discussion is to be put on a dormant state until ALAC discuss this.
ITEM 012: ABR (Additional Budget Request) Anchor item12 item12
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DESCRIPTION: To inform the region about important updates to the ABR
20 November 2017: [Recording: 37] Kick-off: December 15, 2017, FBSC decisions by end of January 2018. See FY'18 workspace HERE for previous submissions. FY'19 workspace is HERE for time lines and more information. More details in the recording. [Decision]: Carry forward to next meeting.
about important updates to the ABR
20 November 2017: [Recording: 37] Kick-off: December 15, 2017, FBSC decisions by end of January 2018. See FY'18 workspace HERE for previous submissions. FY'19 workspace is HERE for time lines and more information. More details in the recording. [Decision]: Carry forward to next meeting.
--->11 December 2017: [Recording: 44:39] Announcement made by ICANN Finance HERE on December 5, 2017. Action required: report on next steps. Clarify Core vs. Non-core. See the At-Large ABR wiki page HERE to check next steps in the time line. Core items get funded every year. It was clarified that in the case of Internet Schools that budget comes from the Global Engagement group. In this case, an ABR has to be generated every year if such event is to be funded. --->11 December 2017: [Recording: --] Action required: report progress [Decision]: Carry forward to next meeting
ITEM 013: ICANN 61 - two (2) open travel slots Anchor item13 item13
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20 November 2017: [Recording: 46] Eduardo informed that he and Javier will be using the hotel and per diem budget allocation. It is allowed to use the two available travel slots with no hotel/per diem. Possibility of combining the two travel slots into one full supported travel slot, i.e. air, hotel & per diem. Action required: Judith to talk to Heidi/Alan privately to point to other RALOS that have done this (combining slots). Decision]: Carry forward to next meeting.
--->11 December 2017: [Recording: --11:02] [Decision]: Active participation was defined as participation in monthly calls in the past 6 months and participation in policy groups such as: GNSO/CCNSO PDP groups, CCWG and others. In other words, groups are focus in policy and not operations like Capacity Building and such. An open call will be sent to the region. Carry forward to next meeting.
ITEM 014: Individual Members Certification Criteria Anchor item14 item14
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--->11 December 2017: [Recording: --] This item was not discussed during the meeting.. Glenn to lead this item. [Decision]: Carry forward to next meeting
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ITEM 015: NARALO Newsletter Anchor item15 item15
LEAD: Eduardo Díaz
OPEN: 20 Nov 2017, CLOSED: 11 Dec 2017
TYPE: General
DESCRIPTION: This item is to discuss the change of the NARALO newsletter editor which is currently being done by Eduardo Díaz. Shelley Robinson, Executive Director of National Capital FreeNet/Libertel de la Capital nationale has volunteer to take over the production of the newsletter. This organization intents to be an ALS.
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--->11 December 2017: [Recording: 24: --20] [Decision]: Carry forward to next meetingNew editors Glenn McKnight and Shelly Robison announced. Links to the newsletter in the Wiki archive are not working. Glenn will continue to work off-line with staff until the problem is fixed. No objection received to have the new editors. Approved to close.
ITEM 016: ICANN 61 Showcase & NARALO 10th Anniv. Anchor item16 item16
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--->11 December 2017: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting
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20 November 2017: [Recording: XX] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.
--->11 December 2017: [Recording: --]Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting
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OPEN: 20 Nov 2017, CLOSED: 11 Dec 2017
TYPE: General
DESCRIPTION: Under the request of Alan Greenberg, Chair of the ALAC and the ALAC Appointee Selection Committee (AASC), we are issuing a call for members of the 2018 AASC.The AASC reviews applications for various positions related to the ALAC and makes recommendations to the ALAC on which candidates to appoint or endorse.The AASC is Chaired by the ALAC Chair and is composed of:
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--->11 December 2017: [Recording: --06:17] The call was made. Judith was the only one interested in representing NARALO. A letter went out confirming the member selected. Recommend to close this item. [Decision]: Approved to close.
ITEM 019: ALAC Finance and Budget Sub-Committee (FBSC) Anchor item19 item19
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OPEN: 20 Nov 2017, CLOSED: 11 Dec 2017
TYPE: General
DESCRIPTION: Under the request of Alan Greenberg, Chair of the ALAC and ALAC Finance and Budget Sub-Committee (FBSC), we are issuing a call for members of the 2017-2018 FBSC. The tasks of the FBSC include but are not limited to:
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--->11 December 2017: [Recording: 07: --03] A call was sent to the region. NARALO representative: Eduardo, Participants: William, Glenn, Alfredo & Judith. ALAC member: Javier Rua. Recommend to close this discussion item: [Decision]: Approved to close.
6. New Discussions (→= current meeting date)
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DESCRIPTION: This item is for discussing NARALO ALs decertifications
--->11 December 2017: [Recording: [Recording: --] [Decision]: Carry forward to next meeting--] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting
X - EN - Randy Glass America@Large/US
X - EN - Steve Anderson Open Media/CA
X - EN - Sunish Gupta Visually Impaired & Blind Users Group (VIBUG)/US
7. Any Other Business (AOB)
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--->11 December 2017: [Recording: --] Monday, 8 January 2018 @ 20:00 UTC [Decision]: Approved. Staff to send invitation.
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Supporting Material
General:
- 2017 NARALO Rules and Procedures
- NARALO Hot Topics
- Decertification Workspace
- Individual Members Roaster
- FY18 Budget Workspace
- FY19 At-Large Additional Budget Request (ABR) FY19 Budget Workspace
- ALAC Finance and Budget Sub-Committee (FBSC)
- ALAC and the ALAC Appointee Selection Committee (AASC)
Policy:
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