Page History
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Item # | Category | Source of Request | Date of Request | Action Item Request | Action Owner | Anticipated Completion Date | Progress Notes | Completed Response | Completion Date |
---|---|---|---|---|---|---|---|---|---|
191 | Admin | 37 |
| ICANN org to find out what the current FY budget is | ICANN org | Budget information circulated to the team. See email. |
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188 | Admin | 37 |
| ICANN org to provide an overview of restrictions associated scheduling during ICANN meetings | ICANN org | Circulated to the team. See email. |
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178 | Restart | 37 |
| Phil to provide a summary of deliverables established in contract | Phil | Circulated to the team. See email. |
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184 | Admin | 37 |
| ICANN org to provide Phil with information on meeting room layout/size etc. | ICANN org | Information sent to Phil 23 July |
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183 | Admin | 37 |
| ICANN org to continue reminding people that they should book flights for the DC meeting asap. | ICANN org |
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190 | Admin | 37 |
| ICANN org to send meeting minutes to Phil for edits | ICANN org | Meeting minutes sent to Phil 20 July 2018. |
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187 | Admin | 37 |
| ICANN org to submit a request for a two-day face-to-face meeting prior to ICANN63 | ICANN org | Request submitted for a meeting 18 & 19 October. |
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177 | Admin | 36 |
| Review team members to share on-list any comments on the proposed call time slots/days within 24 hours. | Review team |
| Doodle poll circulated 9 July, closed 11 July. Poll result shared with leadership. |
| |
176 | Admin | 36 |
| Review team members who require a letter of invitation for visa procedures are asked to send a request to ssr2-staff@icann.org by 23:59 UTC on Friday 6 July. | Review team |
| Invitation letters distributed as required. |
| |
172 | Admin | 35 |
| RT members to fill out June/July/August blackout dates in Google doc to aid scheduling of next f2f meeting. | Review team |
| Team members completed Google doc. |
| |
171 | Admin | 35 |
| Staff to collate team member email addresses, time zone and location information and share off-list with RT members to aid scheduling of a regular team call. | ICANN Org |
| Information shared off-list with Review Team members upon receipt of permission to share from each team member. |
| |
170 | Admin | 35 |
| Staff to circulate Doodle poll to the team re: team’s next conference call meeting. Suggested date for meeting, week of July 3rd. | ICANN Org |
| Doodle poll circulated to mailing list. See email. |
| |
169 | Admin | 35 |
| Phil to work with co-chairs to prepare agenda/materials ahead of the next meeting for RT members to respond to. | Phil, Eric & Denise |
| Agenda circulated to mailing list. See email. |
| |
168 | Admin | 35 |
| Eric and Denise to draft a digest of reading materials ahead of the face-to-face meeting and share with the RT for feedback. | Eric & Denise |
| Draft digest circulated to mailing list. See email. |
| |
135 | Admin |
| Report to Team on potential room availability at ICANN meeting for sub-group meetings during week. | ICANN Org |
| No subteam meetings scheduled. |
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160** | Outreach | 29 |
| Subteam rapporteurs to prepare a short status update for the presentations to the SO/AC groups in Abu Dhabi | SSR2 Subteam Rapporteurs | Review Team collaboratively created the slide deck during F2F meeting day 1 at ICANN60. |
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134 | Admin |
| Send calendar invites for Team meeting days in Abu Dhabi and additional invites as meetings are scheduled. | ICANN Org | As needed. | Calendar invites for confrmed meetings, including outreach sessions, sent to team. |
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118 | Admin | Co-Chairs |
| Provide list of meetings of interest in Abu Dhabi for Review Team and sub-teams when schedule is available | ICANN Org |
| List distributed to SSR2 Review Team via email. |
| |
152 | Admin | Co-Chairs |
| Review recorded decisions reached for accuracy and completeness. | ICANN Org, SSR2-RT | New process for decisions reached proposed via email to Co-Chairs. | Complete list of decisions circulated to Co-Chairs via email for review and approval. Disclaimer suggested to be added to the 'Decisions Reached' page of the wiki. |
| |
162 | Outreach | 29 |
| ICANN org to arrange meeting with Board Caucus group in Abu Dhabi. | ICANN Org | Meeting scheduled on Thursday 2 November. See ICANN60 schedule. |
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83 | Admin | 17 |
| Review 06:00 plenary call slot attendance and provide input to inform discussion around potential cancelation of call. | Co-Chairs | Staff will revisit action item with Co-Chairs during Abu Dhabi meeting. |
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80b. | SSR1 | 17 |
| Provide responses to questions from SSR1 briefings (Ops + Finance). | ICANN Org |
| Answers provided in Google document and circulated to Review Team. |
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75 | ICANN SSR | 17 |
| 75, b. Provide responses to draft questions for ICANN Chief Innovation & Information Officer (CIO). 75. a. Prepare draft questions for ICANN Chief Innovation & Information Officer (CIO). Questions will be sent to the CIO in preparation for holding a briefing for the RT. | 75.b. ICANN Org 75. a. SSR2-RT | 75. b. 75. a. |
| 75b. 75. a. | |
149 | NDA | 27 |
| Review Team members to review the Non-Disclosure Agreement and Confidential Disclosure Framework documents and raise any questions on the list. | SSR2-RT | Documents circulated to the list (29 August) and overview provided by Kerry-Ann on plenary meeting 27 (12 September). | Signed NDA documents posted on wiki and updated accordingly. |
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155 | Outreach | Co-Chairs |
| Create first draft of ICANN60 outreach slides for Co-Chairs review | ICANN Org |
| v1 draft slides circulated to Co-Chairs via email. |
| |
133 | Admin |
| Try www.trello.com and give your feedback on email list. Co-Chairs will assume Team members are comfortable using this unless otherwise informed. | SSR2-RT | Access granted and request sent via Trello for all team members to access the SSR2 Review Team boards. See action item 166 for workaround for team members unable to access Trello. |
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136 | Admin |
| Respond to ICANN Travel ASAP & make flight reservations to travel to Abu Dhabi for the face-to-face meeeting. | SSR2-RT | Constituency Travel team working with RT to confirm travel arrangements. |
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143 | IANA | IANA Transition Subteam Meeting |
| Break out IANA subteam document requests in order of priority to help expedite access to documents, once NDAs have been finalized and signed. | James Gannon | Replaced by action item 166. |
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157** | ICANN SSR | ICANN SSR Subgroup Meeting |
| Team members to indicate which work item topics they wish to volunteer for. Boban to mirror in Trello. | ICANN SSR Subteam members | Review of Trello tasks completed during subgroup face-to-face meeting in LA. |
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165 | Admin | 30 |
| Staff to explore options for team members who are unable to access Google docs/Trello | ICANN Org | Alternative options proposed and agreed with affected team member via email |
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164** | Future Challenges | 30 |
| Staff to circulate send a final version of Future Challenges topics list to plenary email list for approval by the plenary – allow 7 days for Review Team approval on list. | ICANN Org | Document circulated via email list. |
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144 | IANA | IANA Transition Subteam Meeting |
| Provide feedback to the IANA subgroup team on how quickly team can expect access to documents requested once NDAs are finalized and signed. | ICANN Org | Replaced by action item 166. |
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161** | ICANN SSR | 29 |
| SSR2 to share thoughts on ICANN SSR scope related discussion on email list | SSR2-RT | ICANN SSR Subgroup response to scope concerns provided to ICANN Board via email. |
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132 | Admin |
| Draft updated work plan: Reply on email list to Denise’s Aug 14 note; details and your contributions to workplan are required. | SSR2-RT | Revised work plan with subgroup detail posted to wiki and circulated to rapporteurs via email for input. |
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163** | ICANN SSR | 29 |
| ICANN Org to share ICANN SSR subgroup audit plan and the document ‘SSR2_sub_topic_ICANN.SSR’ on email list. | ICANN Org |
| Documents posted to the ICANN SSR subgroup wiki page. |
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159** | ICANN SSR | ICANN SSR Subgroup Meeting |
| ICANN Org to circulate update to list of staff members attending LA subgroup meeting. | ICANN Org | List circulated via email. |
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150 | Outreach | 27 |
| Review Team members to share expected outcomes of outreach meetings in Abu Dhabi to the list to ensure team is in alignment. | SSR2-RT | Repaced by action item 161, Rapporteurs to input to the slide deck for outreach meetings. |
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158** | ICANN SSR | ICANN SSR Subgroup Meeting |
| Add “ICANN SSR sub-team scope discussion” as item #1 to 26 September plenary agenda | ICANN Org | Topic discussed on 26 September plenary call. |
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156** | ICANN SSR | ICANN SSR Subgroup Meeting |
| ICANN Org to circulate a Doodle poll and schedule a conference call next week to prepare for LA | ICANN Org | Decision via email to have planned discussion during 3 October plenary meeting. |
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148 | ICANN SSR | 27 |
| ICANN Org to publish agenda and participants of the ICANN SSR subgroup meeting in LA by Monday 25 September, 23:59 UTC to the subgroup wiki and email list. | ICANN Org |
| Draft agenda circulated to RT email list and added to wiki page. |
| |
154 | ICANN SSR | James Gannon |
| Question for ICANN: Regarding the SSR implications of the .avianca tld https://www.icann.org/uploads/compliance_notice/attachment/957/serad-to-reyes-19sep17.pdf[icann.org] situation, i.e when and where do the decisions on enforcement of non compliance get evaluated for SSR impact (in this case where a gTLD is AWOL but for months no actual action is taken). | ICANN Org |
| Response circulated to the list via email. |
| |
151 | Procurement | Co-Chairs |
| Provide suggested edits to the SSR1 gap analysis contractor draft RFP to reflect the Co-Chairs' requests for clarification on the procurement process. | Eric | Replaces action item 140. | Gap analysis RFP published to ICANN.org. Review Team agreed to proceed with release of gap analysis specifications document on 26 September plenary call. |
| |
153 | Procurement | Co-Chairs |
| Provide Co-Chairs with information on a recent RFP process recently followed by the GNSO. | SSR2-RT |
| Process for engaging contractors clarified via email per Co-Chairs request. |
| |
140 | Procurement | 24 |
| Review Team to submit consolidated input and edits on the RFP overview document and confirm their approval for ICANN organization to initiate a process to engage a contractor, based on qualifications, scope of work, timeline, deliverables and other essential components included in the RFP overview document modified by the Review Team (the cost not to exceed $50,000) | SSR2-RT |
| Replaced by action item 151. |
| |
142 | IANA | IANA Transition Subteam Meeting |
| Determine appropriate person to ask for training documentation for processes and procedures for PTI staff. | ICANN Org | Confirmed via email and asked if the subteam would like to set up a meeting. |
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145 | Procurement |
| Provide additional information about soliciting consultants with a budget under $50k (no RFP needed), and the difference between engaging a consultant and an “independent expert.” | ICANN Org |
| Clarification email sent to Co-Chairs. | Revised process overview circulated to Co-Chairs via email. |
| |
106 | ICANN SSR | ICANN SSR Subtopic Meeting 1 |
| Team to provide feedback on the structure of the 9 work items, including identifying items which staff may be able to provide more information or help build out. | ICANN SSR subtopic team |
| Draft audit plan document reviewed during plenary call 27. Staff confirmed document has been shared with staff and items will be addressed during subtopic f2f meeting 9-10 October in LA. |
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46 | NDA |
| Updated Per meeting 24: James and Kerry-Ann will provide briefing to Review Team on Non-Disclosure Agreement (NDA) and associated documents, when available. Review non-disclosure form with ICANN Legal and report back to RT on any updates or edits to the circulated form. | James Gannon, Kerry-Ann Barrett |
|
| Documents circulated to the list (29 August) and overview provided by Kerry-Ann on plenary meeting 27 (12 September). |
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43 | General | 11 |
|
| ICANN Org |
|
| Email response sent to review team. |
|
89 | General | 17 |
| The ICANN security team (now OCTO/SSR) developed a framework that provided a definition for "security". The SSR2 team used that definition. The Board response to the Terms of Reference expressed that this definition is too broad for the Review Team’s use. Is Board asking staff to redefine definition of “security”? | ICANN Board |
| Email response sent to review team. |
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99 | DNS SSR |
| Provide briefing on DNS Abuse study final results | ICANN Org |
|
| Community webinars scheduled and information shared with the review team via email. |
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126 | ICANN SSR | ICANN SSR Subtopic Meeting 2 |
| Request ICANN Legal to be present at ICANN SSR face-to-face meeting, October 9-10 to rule on availability of documents. | ICANN Org |
|
| Update sent to the review team via email. Replaced by action item 144. |
|
119 | Admin | Co-Chairs |
| Submit request for meeting room (50 ppl max) for community discussion with SSR2 in Abu Dhabi | ICANN Org |
| Meeting session request sent to ICANN Meetings team. |
| |
138 | Admin |
| Send calendar invites for Team meeting days in Brussels, 22-24 January, and report to Team on how soon can ICANN travel can book arrangements. | ICANN Org | Calendar invites distributed to team. | Welcome email/initial travel correspondence sent to review team from ICANN Travel. |
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130 | SSR1 |
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| ICANN Org | See completed action item 104 for progress notes regarding related previous request. | Response sent to review team via email. |
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121 | Admin | Co-Chairs |
| ICANN Org to provide written response to request for notes to be provided for each review team call. | ICANN Org | Email sent to co-chairs outlining new note-taking process. |
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107 | ICANN SSR | ICANN SSR Subtopic Meeting 1 |
| Outline in writing a request to meet with ICANN staff responsible for Information Security Management, Auditing, Risk Management and Business Continuity Management. Request to include details of expected goals and outcomes of the meeting. | ICANN SSR subtopic team |
| Draft audit plan circulated to Review Team with questions to resolve during the meeting and email circulated with request to meet with ICANN staff from appropriate departments. |
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131 | Admin |
| Sub-team realignment: Reply on email list to Eric’s Aug 14 note about folding sub-group calls into Tuesday Team call to increase engagement and visibility | SSR2-RT | Rapporteurs confirmed preference for respective subgroup call schedules with MSSI secretaria. Update email shared with co-chairs. |
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108 | ICANN SSR | ICANN SSR Subtopic Meeting 1 |
| Circulate outline of detailed work items and proposed next steps after face-to-face meeting. | Žarko, Boban |
| Draft audit plan and next steps circulated to the list via email. |
| |
128 | ICANN SSR | ICANN SSR Subtopic Meeting 2 |
| Finalize questions for ICANN subject-matter experts during potential ICANN SSR subgroup meeting in LA. Distribute to staff so they can identify appropriate resources. | ICANN SSR subtopic team |
| Draft audit work plan circulated via email. |
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122 | Admin |
| Confirm approval of ICANN SSR subgroup potential face-to-face meeting in LA | SSR2-RT |
|
| Confirmation received via email. |
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129 | ICANN SSR | ICANN SSR Subtopic Meeting 2 |
| Report on results of NDA meeting with ICANN Legal scheduled for 18 August. | James, Kerry-Ann |
| Replaced by updated action item 46 |
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137 | Outreach |
| Report to Co-chairs on outreach emails to ICANN groups regarding requested meetings in Abu Dhabi | ICANN Org |
| Email sent to co-chairs. |
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125 | Outreach |
| Distribute SSR2 ICANN60 outreach note to SOs/ACs/constituency groups/PSWG. | ICANN Org |
| Note distributed to requested groups. |
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127 | Admin | ICANN SSR Subtopic Meeting 2 |
| Provide costing of ICANN SSR face-to-face meeting in LA, 9 and 10 October. | ICANN Org |
| See action item 122. Circulated via email to Review Team. |
| |
124 | Procurement | Co-Chairs |
| Staff to publish on SSR2 email list the process options for hiring a technical writer and resource to undertake the gap analysis of the SSR1 recommendations. |
| See completed action item 100 for progress notes regarding related previous request. | Email distributed to Review Team. |
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59 | Admin | 12 |
| Draft SSR2 Review Team work plan with key dates, circulate to RT for input. | Co-Chairs, James Gannon, Boban Krsic |
| Co-Charis circulated updated work plan via email. |
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115 | IANA |
| IANA Subgroup: Take the outcomes of our F2F meeting and turn that into a list of asks from the IANA team with regards to documentation and further follow-ups. | Cathy | Subteam collectively preparing to draft document once requested documents have become available (pending discussion with ICANN Legal). Per subgroup update on 15 August plenary call. |
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81 | Future Challenges | 17 |
| SSR2-RT to share thoughts on top SSR concerns with Future Challenges subtopic team to inform work items/scope. | SSR2-RT | Subteam has developed list of work items for plenary group's consensus. Per update on 15 August plenary call. |
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45 | Admin |
| Research collaborative tools the RT may use that can be publicly archived. | ICANN Org, James Gannon |
|
| Briefing provided during 15 August 2017 plenary meeting. Background information provided via email 14 August 2017. |
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100 | Procurement | Co-Chairs |
| Potential engagement of a third party to complete SSR1 implementation gap analysis: Draft a document to address statement of work, required skills and expertise, expected deliverables, timelines and work methods for co-chairs’ review and approval. | ICANN Org | Briefing with ICANN Procurement scheduled for 15 August 2017. Cancelled per co-chairs (staff/leadership call 11 August) | Draft RFP overview document shared with Co-Chairs via email 11 August 2017. |
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97 | Admin | 20 |
| Staff to build out work plan template to include elements on information gathering, research and outreach. Co-Chairs to provide feedback before sharing with the Review Team. | ICANN Org |
| Work plan template agreed by SSR2-RT during 25 July plenary. | Draft work plan template shared with Co-Chairs via email 11 August 2017. |
|
123 | SSR1 | SSR1 Subtopic Meeting 1 |
| Open a discussion on the email list regarding work items, eg. redundancies and prioritization. Share document with team for their input on more detailed work plan and timeline. | SSR1 Subgroup | Subgroup activities suspended per email from Rapporteur |
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86 | General | 17 |
| Provide SSR2-RT with information on if ICANN Office of the CTO has plans to re-define “security”? If so, how and when? | ICANN Org | Answer provided via email. |
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120 | DNS SSR | DNS SSR Subtopic Meeting 3 |
| Schedule time with Kim Davies on the next available Subtopic call to review draft work topics/answer questions. | ICANN Org |
| Kim confirmed he is available to join the 14 August subgroup call, 20:00 UTC. |
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116 | Procurement | Co-Chairs |
| Schedule call with ICANN Procurement team to review procurement process. | ICANN Org |
| ICANN Procurement scheduled to attend SSR2 Plenary 23. |
| |
112 | DNS SSR | DNS SSR Subtopic Meeting 1 |
| Team to share thoughts on DNS SSR work topics draft doc. | DNS SSR subtopic team | Team agreed next step is to schedule a discussion with Kim Davies to progress work items (see action 120) |
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117 | Admin | Co-Chairs |
| Draft note for Co-Chairs regarding Abu Dhabi meeting dates and potential options for informal subgroup meetings. | ICANN Org |
|
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80a. | SSR1 | 17 |
| 80. Provide follow-up questions from the 25 June SSR1 briefings so that ICANN Org can prepare responses. | ICANN Org SSR2-RT |
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25/07/2017114 | IANA | 17 |
| Schedule interviews with Kim Davies, Elise Gerich, PTI at ICANN59. | ICANN Org |
| Interview complete and notes shared with subteam. |
| |
113 | Future Challenges | Future Challenges Subtopic Meeting 1 |
| Input draft text to Google doc Future Challenges section on vendor security and performance security sub-sections. | Mohamad Amin Hasbini |
| Emailed text for team's consideration | ||
111 | DNS SSR | DNS SSR Subtopic Meeting 1 |
| Share redline version of DNS SSR work topics draft to the subtopic email list. | Eric |
| Document shared via email. |
| |
68 | DNS SSR | 15 |
| ICANN Org | ICANN DNS Engineering team provided proposed reframe of the question: "What measures are undertaken by ICANN for the anycast deployment for L-Root to ensure physical and network security and stability?" |
|
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110 | DNS SSR | Plenary 17 |
| Write up DNS SSR topic areas and share with sub-team. | Geoff |
| Proposed reorganization of study topics doc (GH) shared with team. |
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109 | ICANN SSR | Plenary 17 |
| Refine key action steps/work items and scope of the subtopic review. | ICANN SSR subtopic team | Re-organized work items shared with plenary for input (see Item 90 on Tracking Tool). Replaced by actions S2.2 |
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105 | SSR1 | SSR1 Subtopic Meeting 1 |
| Determine if there is an owner of the SSR1 implementation report, and who was determining the goals and outcome of each recommendation. | ICANN Org | Email to Review Team. |
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104 | SSR1 |
| Provide completion dates for each recommendation (date it was designated as “complete”); if there was multiple activities or deliverables in a recommendation, include the dates those were completed too. | ICANN Org |
|
|
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103 | SSR1 | SSR1 Subtopic Meeting 1 |
| Gather information regarding SSR1 implementation together in logical groupings and index within the Google doc. | ICANN Org |
| Background materials section added to SSR1 Subteam wiki page including links to all briefing materiasl and SSR1 implementation final report |
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102 | Admin | 21 |
| Review Team members to email staff with Abu Dhabi full-day meeting preferences. Options are 27 October and 3 November. | SSR2-RT |
| A number of review team members responded off-list to email. |
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79 | SSR1 | 17 |
| Complete SSR1 implementation briefings. | ICANN Org |
| All briefings complete and materials posted to the wiki. |
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96 | Admin | Co-Chairs |
| Review other meeting date/time options for F2F meeting at ICANN60 due to conflict for one of the co-chairs | ICANN Org |
| Available options for full Review Team meeting provided via email to Co-Chairs. Presented on plenary 21 and via email to SSR2 RT. |
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90 | ICANN SSR |
| Review ICANN SSR re-organized work items (37 items in 8 groups) and send feedback to ICANNsecurity-SSR2-RT@icann.org. Please bear in mind the following questions:
| SSR2-RT | Replaced by Subtopic group action item 2.3 |
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101 | Admin | Co-Chairs |
| Confirm if staff responsible for the outstanding SSR1 Recommendations (11, 12) can attend the SSR2 plenary call to present the recommendation implementation. | ICANN Org |
| Email sent to Co-Chairs. |
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76 | Admin | 17 |
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| 76. d. Co-Chairs 76. c. ICANN Org 76. b. Co-Chairs 76. a. SSR2-RT |
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| 76.e. 76. d. 76. c 76. b. 76. a. | |
91 | SSR1 | 18 |
| Provide follow-up questions via email regarding the SSR1 implementation briefing by ICANN Compliance – recommendation 10. | SSR2-RT |
| No follow-up questions provided but SSR2 Review Team is free to provide follow-up questions at any time. |
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95 | Admin | Co-Chairs |
| Build out the SSR2 Review Team work plan to provide additional substance and practical steps to share with Co-Chairs for initial input. | ICANN Org |
| Shared via email. |
| |
87 | Admin | 17 |
| Publish post-meeting blog on icann.org | ICANN Org |
| Published here. |
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94 | Outreach | Co-Chairs |
| Draft note to SO/AC leaders asking for time on their agenda at ICANN60 for SSR2 update and discussion on shared items of interest. Share with Co-Chairs. | ICANN Org |
| Draft provided to co-chairs via email. |
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93 | SSR1 | 18 |
| Share link to the published ICANN Compliance Audit Report. | ICANN Org |
| Shared via email: https://www.icann.org/resources/pages/compliance-reports-2016 |
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92 | SSR1 | 18 |
| Respond to questions asked by the Review Team during the SSR1 implementation briefing by ICANN Compliance – recommendation 10. | ICANN Org |
| Answers provided via email. |
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78 | SSR1 | 17 |
| Populate the table of remaining SSR1 recommendations, with department, name of staff and Tuesday July Plenary meeting schedule availability. | ICANN Org |
| Google document updated. |
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85 | General | 17 |
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| ICANN Org |
|
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84 | Admin | 17 |
| Establish staff support requirements and availability to support SSR2-RT subgroups. | ICANN Org, Co-Chairs |
| Available time slots to support subgroup calls circulated via email to Review Team |
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88 | General | 17 |
| Identify Board members on “caucus” reviewing SSR2 work. | ICANN Board |
| Board Caucus details circulated via email. |
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82 | Admin | 17 |
| Update SSR2-RT action items wiki page with new request reporting tool. | ICANN Org |
| New 'Tracking Tool' wiki page live. |
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77 | SSR1 | 17 |
| Provide final SSR1 implementation report. | ICANN Org |
| Link circulated to Review Team via email. |
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76 | Admin | 17 |
| Complete Doodle poll on January 2018 face-to-face meeting. Co-Chairs to identify date for face-to-face meeting and share with Review Team. | SSR2-RT, Co-Chairs |
| Doodle poll completed. |
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74 | Admin | 16 |
| SSR2-RT members to volunteer for sub-topic rapporteur roles within each sub-team. | SSR2-RT |
| Subtopic rapporteurs recorded in Google doc. |
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73 | Admin | 16 | | SSR2-RT to share any objections on list to dropping the 0600 UTC call slot and address call schedule rotation in the Johannesburg meeting. | SSR2-RT | Item addressed in Plenary 17. Replaced by action item #83. |
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72 | Admin | 16 |
| Update the January 2018 face-to-face meeting Doodle poll with option for weekend meeting. | ICANN Org, Co-Chairs |
| Doodle poll updated and circulated to Review Team via email. |
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71 | Outreach | 16 |
| Send SSR2 June progress update to leaders/lists for each SO, AC, stakeholder group, constituency, PSWG and the Board. | ICANN Org |
| Correspondence shared with SO/AC leaders email distribution list and ICANN Board. |
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70 | Admin | 15 |
| Post attendance participation rates to wiki on a monthly basis. | ICANN Org |
| Posted on Fact Sheet wiki page |
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69 | Outreach | 15 | | Staff to capture and share all discussions to-date around outreach. | ICANN Org |
| Google document shared with Review Team via email. |
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67 | General |
| Email request to adopt the title "Security Review" in public communications. | ICANN Org | TBD |
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66 | Outreach | 14 |
| Send written responses to RT questions asked during the presentation on ICANN’s Global Stakeholder Engagement outreach efforts to SSR technical community.
| ICANN Org |
|
|
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65 | Admin | 14 | | Share thoughts and continue discussion on list regarding presentation of ICANN Security and SSR1 subtopic work plans. | SSR2-RT |
| See email thread. |
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64 | Admin | 14 | | Share thoughts on list on how to be more open to observer inputs. | SSR2-RT | TBD | Thoughts shared via email and addressed during plenary 15. Conclusion: Keep interactions as-is for now. |
| |
63 | Admin | 12 |
| RT members to continue to volunteer for subtopics. More volunteers particularly needed for group 1: SSR. | SSR2-RT | TBD | Volunteers recorded in Subtopics document. |
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62 | Admin | 12 | | Prepare a draft work plan proposal for SSR1 Review and ICANN Security topics. | Boban Krsic, Žarko Kecić | Document shared via email |
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61 | Admin | 12 | | Consolidate duplicative items, create subheadings for each topic groups within volunteer groups. | SSR2-RT |
| Subtopics document updated. |
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60 | Admin | 12 | | Record volunteers from plenary call in the subtopics document on wiki. | ICANN Org |
| Subtopics document updated. |
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58 | Outreach | 12 | | Share thoughts on list regarding outreach and engagement, and possible guidelines. | SSR2-RT |
| Thoughts shared via email. |
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57 | Admin | 12 | | Share thoughts on list regarding Johannesburg agenda topics. | SSR2-RT |
| Thoughts shared via email. |
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56 | Admin | 12 | | Distribute draft Johannesburg agenda to email list. | Co-Chairs |
| Circulated via email. |
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55 | Admin | 12 | | Add agenda item regarding how Observers can participate and contribute to sub topic work to plenary call #13. | Co-Chairs |
| Replaced by action item #64. |
| |
54 | Admin | 11 |
| Publish blog on ICANN.org regarding SSR2 face-to-face meeting in Madrid. | ICANN Org |
| Blog published on ICANN.org. |
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52 | Admin | | Schedule remainder of briefings related to SSR1. | ICANN Org |
| Briefings schedule google document shared with Review Team. |
| ||
51 | Outreach | | Staff to provide RT with explanation and background information from ICANN Global Stakeholder Engagement and Adiel Akplogan (ICANN VP Technical Engagement) regarding current outreach efforts to SSR technical community (responsibility, focus, accomplishments) for RT’s consideration. | ICANN Org | TBD | Patrick Jones, Senior Director, GSE and Adiel Akplogan, Vice President, Technical Engagement joined SSR2 plenary 14. |
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50 | Admin | | Circulate list of potential scope topics and list of sub team volunteers. | ICANN Org |
| Google doc shared with Review Team. |
| ||
49 | Admin | 11 |
| Circulate link to ICANN technical portal | ICANN Org | TBD | Link circulated to Review Team. |
| |
48 | General | | Share links to relevant articles regarding threat mitigation and classification of threats. | ICANN Org |
| Links circulated to Review Team: Threat Mitigation
Classification of Threats |
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47 | Admin |
| Circulate Google doc for RT to input their SSR concerns. Inputs to form substance of scope discussion. | ICANN Org |
| Google document circulated via email to Review Team. |
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43 | General |
| Provide the SSR2 RT a timeline of the ITHI project, when they have clarity on next steps and schedules. | ICANN Org | TBD | Email circulated to Review Team. |
| ||
IANA |
| Post PTI briefing materials and relevant materials to the SSR2 wiki background materials page. | ICANN Org | TBD | Links posted to SSR2 background materials wiki page. |
| |||
41 | Admin | 9 |
| Circulate clean version of Terms of Reference to list for final 24-hour consideration. | Co-Chairs | TBD | Shared via email. |
| |
40 | Admin | 9 | | Send adopted Terms of Reference to ICANN Board, should no objections occur in the 24 hours from circulation. | Kaveh Ranjbar | TBD | Sent to Board Chair via email. |
| |
39 | Admin | 9 | | Prepare proposal for initial structuring of RT work for Madrid meeting. | James Gannon | TBD | Shared via email. |
| |
38 | Admin | 9 |
| Provide a decision to the Review Team on whether a face-to-face meeting will take place in Johannesburg, and on what dates. | Co-Chairs |
| Johannesburg meeting confirmed to take place 25 & 26 June. |
| |
37 | IANA | 8 | Schedule a briefing on PTI, the Bylaws and the relationship with ICANN to share input to assist in determining its possible inclusion in the scope of SSR2 review. | ICANN Org |
| Elise Gerich and Samantha Eisner joined 9 May plenary call and provided briefing. |
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36 | Admin | 8 | Provide draft agenda for Madrid face-to-face meeting to Review Team for input. | Co-Chairs | TBD | Shared via email. |
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35 | SSR1 | 8 | Circulate current summary of SSR1 review implementation to SSR2-RT list. | ICANN Org |
| Email circulated to Review Team. |
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34 | Admin | 8 |
| Provide update to SSR2-RT after scheduled SO/AC Chair call to inform decision regarding potential meeting dates in Johannesburg at ICANN59. | Co-Chairs | TBD | Replaced by action item #38. |
| |
33 | Admin | 7 |
| Share link to Bylaws Article 18 and appropriate context. | ICANN Org |
| Bylaw article and context distributed via email to RT. |
| |
32 | Admin | 7 | | Provide v3 draft scope for Terms of Reference based on discussions and comments. | Eric Osterweil | TBD | Document circulated via email. |
| |
31 | Admin | 7 | | Provide availability of OCTO – SSR team in Madrid to Co-Chairs to inform Madrid meeting agenda development. | ICANN Org |
| Information provided to Co-Chairs on staff coordination call. |
| |
30 | Admin | 7 | | Circulate Doodle poll to establish RT availability for F2F meeting in Johannesburg. | ICANN Org |
| Doodle poll circulated. |
| |
29 | Admin | 7 |
| Circulate updated open action items list to RT. | ICANN Org |
| Updated action items list circulated. |
| |
28 | NDA |
| Non-Disclosure (NDA) and Conflicts Disclosure (CDA) documentation for RT. | ICANN Org |
|
|
| ||
27 | Admin | 6 |
| Clean up draft Terms of Reference (accept points of agreement). Pull out points of disagreement for discussion on email list. | ICANN Org |
| Circulated via email. |
| |
26 | Admin | 6 | | Review v2 draft Terms of Reference and share thoughts on email list. | RT Members | TBD | Document shared. Review Team shared feedback via email. |
| |
25 | General | 6 |
| Propose timeline for finalizing scope. | Co-Chairs | TBD | Item added to Madrid face-to-face meeting agenda. |
| |
24 | General | 4 |
| Review brainstorming capture slides from 15 March meeting and share thoughts on email list. | RT Members | TBD | Item added to Plenary 11 Madrid face-to-face meeting agenda. |
| |
23 | Admin | 4 |
| Schedule weekly RT calls per agreed rotation schedule. | ICANN Org |
| Call invites sent to Review Team. |
| |
22 | General | 4 |
| Review draft Scope and Work Plan and make comments on the email list. | RT Members | from |
|
| |
21 | Admin | 3 | | Schedule 60-minute plenary call #4, 14:00 UTC Tuesday 28 March. | ICANN Org |
| Call invite circulated to Review Team. |
| |
20 | General | 3 | | Co-Chairs to coordinate and formulate a proposal as to how to separate duties and present it to the RT. | SSR2 Co-Chairs | TBD | Co-Chairs agreed to informal separation of duties. |
| |
19 | Admin | 3 | | Prepare a plan for a rotation schedule for RT calls to the Co-Chairs for the next meeting. | ICANN Org |
| Excel worksheet planning document shared with Co-Chairs. |
| |
18 | SSR1 | | Open SSR1 Rec 11 - Effectiveness of mechanisms to mitigate abuse. Implementation description: ICANN should finalize and implement measures of success for new gTLDs and IDN fast track that expressly relate to its SSR-related program objectives, including measurements for the effectiveness of mechanisms to mitigate domain name abuse. | ICANN Org |
| Recommendation 11 implementation completed: https://community.icann.org/display/SSR/Rec+%2311 |
| ||
17 | SSR1 | | The following three open SSR1 Recommendations are interrelated and are being implemented together: Rec 20 - SSR budget Implementation description: ICANN should increase the transparency of information about organization and budget related to implementing the SSR Framework and performing SSR-related functions. Rec 21 - SSR budget Implementation description: ICANN should establish a more structured internal process for showing how organization and budget decisions relate to the SSR Framework, including the underlying cost-benefit analysis. Rec 22 - SSR resources for new gTLDs Implementation description: ICANN should publish, monitor and update documentation on the organization and budget resources needed to manage SSR issues in conjunction with introduction of new gTLDs. | ICANN Org |
| Recommendation 20 implementation completed: https://community.icann.org/display/SSR/Rec+%2320 Recommendation 21 implementation completed: https://community.icann.org/display/SSR/Rec+%2321 Recommendation 22 implementation completed: https://community.icann.org/display/SSR/Rec+%2322 |
| ||
16 | Admin | 3 | | Update the ICANN Board that the deadline of the end of the month will not be met but note that the RT is working to prepare its Terms of Reference and Work Plan per the Boards request. | Kaveh Ranjbar |
| Kaveh Ranjbar provided update to the Board. |
| |
15 | Admin | 3 | | Prepare straw-man versions of the Terms of Reference and Work plan for the RT to consider. | ICANN Org |
|
|
| |
14 | Admin | 3 |
| Generate a list of official observers and their relevant skill sets for RT consideration. | ICANN Org |
|
| ||
13 | Admin | 2 | | Circulate slide deck from 3/15 SSR2 face to face meeting. | ICANN Org |
| Slide deck uploaded to SSR2 plenary 2 wiki page. |
| |
12 | Admin | 2 |
| Add OCTO KPIs, ICANN 2016 strategic plan and Emerging Technology Identifiers ICANN58 presentation to wiki background materials. | ICANN Org |
| Materials added to SSR2 background materials wiki page. |
| |
11 | General | 2 |
| Provide a list of existing definitions of terms: Security, Stability, Resiliency and Unique Identifiers. Reference where they are located. | ICANN Org |
| List of definitions compiled and provided to Review Team. |
| |
10 | Admin | 2 | | Circulate names / contact information for SADAG vendors to SSR2 RT list. | ICANN Org |
| Vendor contact details provided via email. |
| |
9 | Admin | 2 |
| Circulate CDAR study report and contact information to SSR2 RT list. | ICANN Org |
|
| ||
8 | Admin | 2 |
| Provide SSR2 Fact Sheet sample and schedule. | ICANN Org |
| Sample Fact Sheet and schedule posted to wiki and circulated to Review Team via email. |
| |
7 | Admin | 2 |
| Schedule 60-minute plenary call, Wednesday 22 March, 19:00 UTC. | ICANN Org |
| Call invite circulated to Review Team. |
| |
6 | Admin | 2 |
| Develop and circulate time zone mapping to support scheduling of regular plenary calls discussion on next plenary call. | ICANN Org |
| Excel worksheet planning document shared with Co-Chairs. |
| |
5 | Admin | 2 |
| Request for the IS-SSR team to provide a summary of the types of requests for assistance that they receive from the community. | ICANN Org | TBD | Document circulated to Review Team. |
| |
4 | Admin |
| Draft document about what other review teams have used for chairs and co-chairs and send to the list. | ICANN Org | n/a | Email circulated to Review Team. |
| ||
3 | Admin | 1 |
| Produce a summary of how other review teams have handled Observers and post to the list. | ICANN Org | n/a | Email circulated to Review Team. |
| |
2 | Admin | 1 |
| Post staff structure responsibilities on wiki background page. | ICANN Org | n/a | ICANN Organization Support Team page created on SSR2 wiki. |
| |
1 | Admin | 1 |
| Provide terms of reference to the ICANN Board. | SSR2 | TBD | Email sent to Board Chair on behalf of Review Team. |
|
...