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Transcript: EN, FR

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TO BE UPDATED

AGENDA

1. Attendance (12X/47) (00:03/00:03)*

This section is to record the meeting attendance. The letters* P, A or X Colors are to identify the corresponding attendance state. The abbreviations** EN and FR are to identify the corresponding interpretation channels.

*(allowed time/running time)

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:  Green=Present, Yellow=Apology, Red=Not Present,

ALS (Total 23 :: 10CA/2PR/11US) - Attendance (

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X/

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23) ← This list needs to ve verified with our records!!

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X - EN - Garth Graham              Telecommunities Canada/CA 

X - EN - Grath Bruen                  Knujon/US

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P - EN - Leah Sykmekher           ISOC SF/US

X - EN - Loris Taylor                    Native Public Media/US

X - EN - Destiny Tchéhouali        ISOC Quebec/CA

X - EN - Lynden Price                 ISOC NC/US

P - EN - Marita Moll                     ISOC CA/CA

X - EN - Waiting                           ISOC CO/US

X - EN - Monique Chartrand       Communautique/CA

X - EN - Randy Glass                 America@Large/US

...

X - EN - Steve Anderson            Open Media/CA

X  -EN - Sunish Gupta                Visually Impaired & Blind Users Group (VIBUG)/US

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( RED- One year suspensioin-on route to decertification)

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Unaffiliated (Total 22 :: 3 CA/1PR/

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18US) Attendance (

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X/

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22) ← This list needs to ve verified with our records!!

Others

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P - EN - Alan Greenberg/CA

X - EN - Daniel Wright/US

X - EN - David Allnut/US

X - EN - Edward Hasbrouck/CA

X - EN - Endrias Zewde/US

P - EN - Javier Rúa/PR

X - EN - Jean Armour Polly/US

X - EN - Jeongwon Ryu/US

X - EN - John Levine/US

X - EN - Jonathan Zuck/US

X - EN - Kristian Stout/US

X - EN - Linda Kaiser/US

X - EN - Michelangelo De Simone/US

X - EN - Philip Righter/US

X - EN - Roberto Guerra/CA

X - EN -  Roland Yarbrough/US

X - EN -  Thomas Struett/US

X - EN -  Thomas W Campbell/US

X - EN -  Wendy Seltzer/US

X - EN -  Wes Boudville/US

P - EN -  William Cunningham/US

---0---

Others

Eve Edelson - ISOC SF

Kristin Doan

Bill Jouris

Matthew Rantanen

Joe Catapano

A - FR - Shelley Robinson - ISOC CA

*P=present/A=apology/X=not present

** EN= English Channel, FR = French Channel

2. Quorum :: Consensus (

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X/10) - Votes (

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X/

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12) ← This numbers need to ve verified with our ROP!!

This section is to record if there is quorum for decisions that requires a consensus call or formal vote.

20 November 2017: -→ 8 January 2018: [Recording: 03--]  [Decision] Quorum established for consensus calls but not for votes.11 December 2017: [Recording: XX] [Decision] Quorum established for consensus calls but not for votes.

3. Approval of the Agenda & Discussion Order 

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This section is to record the approval of this meeting agenda and its discussion order.

20 November 2017: -→ 8 January 2018: [Recording: 03--]  [Decision] Approved by consensus11 December 2017: [Recording: XX] [Decision] Approved by consensus

4. Resolved Discussions (i.e. Closed or Dormant

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)

This section is to approve moving to their respective archive locations the discussions that have been closed or made dormant in the previous meeting.

20 November 2017: -→ 8 January 2018: [Recording: --]  [Decision] Carry froward to next meeting11 December 2017: [Recording: XX] [Decision] Approved by consensus

ITEM

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006: Creation of Working Groups

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:  20 Nov 11 Dec 2017

TYPE: General

DESCRIPTION: Presentation and approval of the new meeting agenda format. This item is to create a series of Working Groups (WGs) to structure our collective regional efforts more efficiently and effectively. WGs can be Formal or AdHoc. Formal WGs work closer with staff since Wiki pages, call coordination and such are involved. AdHoc WGs require minimal staff support and are mostly done on informal basis. WGs to be created are: Policy, Education and Outreach. 

20 November 2017: [Recording: 04] New agenda format was explained and discussed. [Decision]: Approved by consensus. Closed.

5. Meeting Discussion Order - (√ = discussed in this meeting)

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Order

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Item #

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Allotted Time/Running Time

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Discussion Items recommended to close

ITEM 006: Creation of Working Groups

ITEM 018: ALAC and the ALAC Appointee Selection Committee (AASC)

ITEM 019: ALAC Finance and Budget Sub-Committee (FBSC)

006

018

019

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(00:06 /00:15)

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ICANN 61 - two (2) open travel slots

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2018 Individual  member representative

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NARALO Newsletter

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2018 ALS Alternate representative(s)

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2018 CROP Program Coordinators (PCs)

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ABR (Additional Budget Request)

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NomCom update report

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NARALO Hot Topics

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ARIN 40 trip reports

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Outreach WG Update

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if we get to them....

2018 & 2019 Time table

Individual Members Certification Criteria

ICANN 61 Showcase & NARALO 10th Anniv.

Meeting recordings as podcasts

SOI Updates

ALS Decertification

007

014

016

008

004

020

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10] Initial scope and responsibilities for each follows:

Policy WG:

o   Scope:

§  All policy issues affecting NARALO end-users and/or interest to NARALO members in general

o   Responsibilities:

1. 1. Understand policy issues with an aim to become “matter experts” in selected policy issues
   2. Prepare NARALO statements/comments for ALAC and/or any other group
   3. Coordinate with the Education WG to prepare snippet (~ 15 minutes) webinars related to policy

Education WG:

o   Scope:

§  Any issues (i.e. policy, process, etc.) affecting NARALO end-users and/or interest to NARALO members in general.

o   Responsibilities:

§  Understand issues with an aim to prepare snippet type (~15 minutes) webinars to explain them in “layman terms”

§  Coordinate with staff to provide editorial help in with NARALO statements/comments for ALAC and/or any other group

§  Coordinate with staff the preparation/publishing of educational material for the region

Outreach WG:

o   Scope:

§  Any outreach program resulting in increasing the NARALO membership base

o   Responsibilities:

§  Identify and/or create outreach programs

§  Identify, create and execute metric process to measure results for each program

§  Keep track of deadlines, efforts and results for each program

Creation of the groups was approved by consensus. John Laprise to lead Policy, Alfredo Calderón to lead Education and Glenn McKnight to lead Outreach. Joining Policy: Jonathan Zuck and Javier Rúa and Sussanah Gray. Action required: Each WG to revise Scope and Responsibilities. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: 05:01ƒ] Policy & Outreach WG ratified scope and responsibilities (s&r). Education WG ratified s&r with the following change to responsibility "a": Identify issues that have impact on ICANN's mission and NARALO region and prepare multimedia educational materials to highlight the issue and consequences in "layman terms". [Decision]: Open discussion items for each individual group to report work in progress and close this discussion item. Educaton WG: Wiki page created to communicate tasks as done. Invitation was sent to community and five individuals are part of the WG. First meeting will be programmed before the year ends to start organizing 'hot topics' to be developed. Responsibility # 1 has been modified and will be discussed in the first meeting. Approved to close.

ITEM 011: 2018 CROP Program Coordinators (PCs)

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: Designate CROP Program Coordinators (PCs) for NARALO.

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required:  NARALO Secretary in coordination with staff to inform 2018 designations to the CROP manager and update CROP page HERE.Glenn and Judith are the current PCs. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: 33:50]  Status quo, depending on ALAC's decision and when positions are open. ALAC to discuss this sometime after January 2018. NARALO will act accordingly. In the meantime Judith and Glenn will remain in their current positions.[Decision]: This discussion is to be put on a dormant state until ALAC discuss this.

ITEM 015: NARALO Newsletter

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: 11 Dec 2017

TYPE: General

DESCRIPTION: This item is to discuss the change of the NARALO newsletter editor which is currently being done by Eduardo Díaz. Shelley Robinson, Executive Director of National Capital FreeNet/Libertel de la Capital nationale has volunteer to take over the production of the newsletter. This organization intents to be an ALS.

20 November 2017: [Recording: XX] This item was not discussed during the meeting. Action required: Approve change by consensus [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: 24:20]  [Decision]: New editors Glenn McKnight and Shelly Robison announced. Links to the newsletter in the Wiki archive are not working. Glenn will continue to work off-line with staff until the problem is fixed. No objection received to have the new editors. Approved to close.

ITEM 018:  ALAC and the ALAC Appointee Selection Committee (AASC)

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: 11 Dec 2017

TYPE: General

DESCRIPTION: Under the request of Alan Greenberg, Chair of the ALAC and the ALAC Appointee Selection Committee (AASC), we are issuing a call for members of the 2018 AASC.The AASC reviews applications for various positions related to the ALAC and makes recommendations to the ALAC on which candidates to appoint or endorse.The AASC is Chaired by the ALAC Chair and is composed of: 

·  the ALAC Leadership Team excluding the ALAC Chair (Seun, Maureen, Bastiaan and Bartlett) and one other ALAC Member from the Chair's region;
 
· one member representing each RALO.
 
The AASC selects people to occupy critical positions and AASC members must be both able and willing to take the time to review applications in detail and to participate in the decisions of the Committee. For your information, the RALO representatives on the 2017 AASC are:
 
·         AFRALO - Barrack Otieno
·         APRALO - Ali AlMeshal
·         EURALO - Nenad Marinkovic
·         LACRALO - Maritza Yesenia Aguero Minano
·         NARALO - John Laprise
 
There are no term limit requirements. RALO Chairs should inform Alan and At-Large staff by 24 November at 23:59 UTC who the RALO Member will be from your region. 

20 November 2017: [Recording: 32] Action required: A call for self-nominations will be sent to the region. Please see recording for details [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: 06:17] The call was made.  Judith was the only one interested in representing NARALO. A letter went out confirming the member selected. Recommend to close this item. [Decision]: Approved to close.

ITEM 019:  ALAC Finance and Budget Sub-Committee (FBSC)

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: 11 Dec 2017

TYPE: General

DESCRIPTION: Under the request of Alan Greenberg, Chair of the ALAC and ALAC Finance and Budget Sub-Committee (FBSC), we are issuing a call for members of the 2017-2018 FBSC.  The tasks of the FBSC include but are not limited to: 

- Coordination of the annual additional Budget Requests from the ALAC and the RALOs that will be filed to go into the yearly ICANN budget
- Drafting of any Statement regarding the ICANN Budget Process
- Drafting of any Statement regarding the ICANN Strategic Process
- Drafting of any Statement regarding ICANN's Operating plan
- Issues involving Constituency Travel Budgets

There will be two Members per region:
- One ALAC member to be selected by the region's ALAC members. Please note that Alan is the Chair of the FBSC and would prefer not to serve as the NARALO ALAC member. 
- One Member representing the RALO. This will normally be a RALO Chair, Vice-Chair (if the region has such an officer defined) or Secretariat. A RALO may choose someone else to be their official representative, as long as that person is both involved in the selection and preparation of that region's budget requests, and is empowered to act on behalf of the region on the FBSC.
 
Need to inform Alan and At-Large staff  by Friday, 24 November at 23:59 UTC who the RALO Member will be from our region.

20 November 2017: [Recording: 20] Judith, William and Eduardo will be part of this group. Action required: A call to region will be sent to the region to invite other members. See recording for more details. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: 07:03] A call was sent to the region. NARALO representative: Eduardo, Participants: William, Glenn, Alfredo & Judith. ALAC member: Javier Rua. Recommend to close this discussion item:   [Decision]: Approved to close.

5. Meeting Discussion Order - (√ = discussed in this meeting)

*(allowed time/running time)

5. Current Discussions (→= current meeting date)

This section is for discussions that have been carried forward to this meeting. 

ITEM 002: 2018 Individual member representative

5. Current Discussions (→= current meeting date)

This section is for discussions that have been carried forward to this meeting. 

ITEM 002: 2018 Individual member representative

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is created to execute the following: Paragraph 3.3 of the 2017 approved NARALO Rules and Procedures state that “Appointment of a new voting representative and alternate(s) of the Individual Members shall take place as soon as practical after each ICANN Annual General Meeting”.  

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and Independent Members the selection of the 2018 representative [Decision]: Carry forward to next meeting.

→11 December 2017: [Recording: --] Lead to be changed to Glenn McKnight.  Decision]: Carry forward to next meeting.

ITEM 003: 2018 ALS voting Rep & Alternates

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is created to execute the following: Paragraph 3.2 of the 2017 approved NARALO Rules and Procedures state that “Each ALS Member in good standing shall appoint one (1) voting representative and one (1) to two (2) alternates in accordance with its own selection procedures”.

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and ALS members the selection of the ALS representative and Alternates. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --] Lead to be changed to Glenn McKnight.  Decision]: Carry forward to next meeting.

ITEM 004: SOI Updates

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: NARALO members should be encouraged to update/create their Statement of Interest (SOI).  

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff to encourage all NARALO members to update/create their SOIs. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --] Lead to be changed to Glenn McKnight.  [Decision]: Carry forward to next meeting

ITEM 005: NomCom update report

LEAD: Leah Sykmekher

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: Brief report by our 2018 NomCom representative.

20 November 2017: [Recording: --] This item was not discussed during the meeting. [Decision]:  Carry forward to next meeting.

--->11 December 2017: [Recording: --]  [Decision]: Carry forward to next meeting

ITEM 006: Creation of Working Groups

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is to create a series of Working Groups (WGs) to structure our collective regional efforts more efficiently and effectively. WGs can be Formal or AdHoc. Formal WGs work closer with staff since Wiki pages, call coordination and such are involved. AdHoc WGs require minimal staff support and are mostly done on informal basis. WGs to be created are: Policy, Education and Outreach. 

20 November 2017: [Recording: 10] Initial scope and responsibilities for each follows:

Policy WG:

o   Scope:

§  All policy issues affecting NARALO end-users and/or interest to NARALO members in general

o   Responsibilities:

1. 1. Understand policy issues with an aim to become “matter experts” in selected policy issues
   2. Prepare NARALO statements/comments for ALAC and/or any other group
   3. Coordinate with the Education WG to prepare snippet (~ 15 minutes) webinars related to policy

Education WG:

o   Scope:

§  Any issues (i.e. policy, process, etc.) affecting NARALO end-users and/or interest to NARALO members in general.

o   Responsibilities:

§  Understand issues with an aim to prepare snippet type (~15 minutes) webinars to explain them in “layman terms”

§  Coordinate with staff to provide editorial help in with NARALO statements/comments for ALAC and/or any other group

§  Coordinate with staff the preparation/publishing of educational material for the region

Outreach WG:

o   Scope:

§  Any outreach program resulting in increasing the NARALO membership base

o   Responsibilities:

§  Identify and/or create outreach programs

§  Identify, create and execute metric process to measure results for each program

§  Keep track of deadlines, efforts and results for each program

Creation of the groups was approved by consensus. John Laprise to lead Policy, Alfredo Calderón to lead Education and Glenn McKnight to lead Outreach. Joining Policy: Jonathan Zuck and Javier Rúa and Sussanah Gray. Action required: Each WG to revise Scope and Responsibilities. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --] Policy & Outreach WG ratified scope and responsibilities (s&r). Education WG ratified s&r with the following change to responsibility "a": Identify issues that have impact on ICANN's mission and NARALO region and prepare multimedia educational materials to highlight the issue and consequences in "layman terms". [Decision]: Open discussion items for each individual group to report work in progress and close this discussion item. Educaton WG: Wiki page created to communicate tasks as done. Invitation was sent to community and five individuals are part of the WG. First meeting will be programmed before the year ends to start organizing 'hot topics' to be developed. Responsibility # 1 has been modified and will be discussed in the first meeting.

ITEM 007: 2018 & 2019 Time table

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: A table with NARALO important dates needs to be created and updated as necessary. Example of these dates are: elections, CROP, fellowship programs, monthly mid/year reports, strategic plans, etc.

  20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: NARALO secretary to coordinate with staff to prepare the table. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --]  [Decision]: 

...

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: Currently, if you want to hear a specific NARALO meeting recording you must find where it is located. This is a “PULL” operation. To make it easier for the region, we should recreate these recordings into podcasts and have them available through a subscription. This will make it a “PUSH” operation. This can be extended to other areas like webinars, working groups, etc.This item is created to execute the following: Paragraph 3.3 of the 2017 approved NARALO Rules and Procedures state that “Appointment of a new voting representative and alternate(s) of the Individual Members shall take place as soon as practical after each ICANN Annual General Meeting”.  

20 November 2017: [Recording: --]  This This item was not discussed during the meeting.  Action to take: NARALO secretary to coordinate with staff and Independent Members the selection of the 2018 representative [Decision]: Carry forward to next meeting.

--->11 December 11 December 2017: [Recording: --]  Action required: Eduardo to work with Alfredo in setting-up this mechanism. [Decision]: Carry 21:52] Lead to be changed to Glenn McKnight.  Current rep is John Levine which is not interested in continuing in that role. Glenn to coordinate with staff to check which unaffiliated members want to continue their participation in NARALO and which ones have been active in the monthly calls. [Decision]: Carry forward to next meeting

ITEM 009: NARALO Hot Topics

LEAD: Eduardo Díaz

.

-→ 08 January 2018: [Recording: --]  Recommend to close [Decision]: 

ITEM 003: 2018 ALS Voting Rep & Alternates

LEAD: Eduardo Díaz Glenn McKnight.

OPEN: OPEN: 20 Nov 2017, CLOSED:

TYPE: PolicyGeneral

DESCRIPTION: Seven (7) NARALO hot topics (HTs) were identified during the General Assembly (GA) held in New Orleans in April 2017. These are as follows: Privacy, Trust, Surveillance, Net Neutrality, Digital Literacy, Universal Internet Access and Cybersecurity. You can see a summary of these HERE. The original discussion that occurred during the GA is located HERE.  Volunteers have been assigned lead roles to f/u on the HTs. We need to re-confirm them. In addition, each HTs needs to be clearly defined indicating what is the specific issue(s) that affects our region and what outcome we want to see after discussing them.

 20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: Public WG to define these and include in their work flow. Decision]:   Carry forward to next meeting

This item is created to execute the following: Paragraph 3.2 of the 2017 approved NARALO Rules and Procedures state that “Each ALS Member in good standing shall appoint one (1) voting representative and one (1) to two (2) alternates in accordance with its own selection procedures”.

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and ALS members the selection of the ALS representative and Alternates. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: 29:09] See current members here: NARALO Individual Members Roaster. There are a couple that need to define their alternates. Glenn to follow-up. Lead to be changed to Glenn McKnight.  [Decision]: Carry forward to next meeting.

-→ 08 January 2018--->11 December 2017: [Recording: --]    Recommend to close [Decision]: Carry forward to next meeting  

ITEM

...

004: SOI Updates

LEAD: Eduardo Díaz Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: OutreachGeneral

DESCRIPTION: Brief report by the two NARALO representatives -Susannah Gray (ISOC SF) & Yubelkys Montalvo (HETS) - that were supported by Community Regional Outreach Program CROP (Community Regional Outreach Program) and ABR (Additional Budget Request) iniciative to attend ARIN 40 on 5 - 6 October 2017 at San Jose, California. Questions to answer: What kind of outreach effort was done? Did the effort produced a positive engagement? Will you recommend continuing our participation in these events? Is there anything else that you want to say about the experience/event?

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: NARALO Secretary to coordinate with staff, Susannah and Yubelkys so trip reports are included in ABR HERE and CROP HERE. In addition, NARALO Secretary in coordination with staff will f/u with CROP NARALO Program Coordinators (PCs) to complete the CROP Acknowledgement Section located HERE. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

Note:  ARIN 41 is schduled for Miami, Florida on April 15-18- Eight weeks advanced submission of CROP submission. Call for expressions of interest to attend

--->11 December 2017: [Recording: --]  [Decision]: 

NARALO members should be encouraged to update/create their Statement of Interest (SOI).  

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff to encourage all NARALO members to update/create their SOIs. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --] Lead to be changed to Glenn McKnight.  [Decision]: Item not discussed. Carry forward to next meeting

-→ 08 January 2018: [Recording: --]   [Decision]: 

ITEM 005: NomCom update report

LEAD: Leah Sykmekher

OPEN: 20 Nov 2017, CLOSED: 

TYPE: General

DESCRIPTION: Brief report by our 2018 NomCom representative.

20 November 2017: [Recording: --] This item was not discussed during the meeting. [Decision]:  Carry forward to next meeting.

11 December 2017: [Recording: 52:05]  Report given. [Decision]: Carry forward to next meeting.

-→ 08 January 2018: [Recording: --]   [Decision]:

ITEM 007: 2018 & 2019 Time tableITEM 011: 2018 CROP Program Coordinators (PCs)

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: Designate CROP Program Coordinators (PCs) for NARALO.A table with NARALO important dates needs to be created and updated as necessary. Example of these dates are: elections, CROP, fellowship programs, monthly mid/year reports, strategic plans, etc.

  20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required:  NARALO Secretary in coordination Action required: NARALO secretary to coordinate with staff to inform 2018 designations to the CROP manager and update CROP page HERE.Glenn and Judith are the current PCs. prepare the table. [Decision]:  Carry Carry forward to next meeting.

--->11 December 11 December 2017: [Recording: --]  This item was not discussed during the meeting. [Decision]: 

-→ 08 January 2018: [Recording: --]  Recommend to close [Decision]: Carry Carry forward to next meeting

ITEM

...

008: Meeting recordings as podcasts

LEAD: Heidi UlrichEduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: To inform the region about important updates to the ABRCurrently, if you want to hear a specific NARALO meeting recording you must find where it is located. This is a “PULL” operation. To make it easier for the region, we should recreate these recordings into podcasts and have them available through a subscription. This will make it a “PUSH” operation. This can be extended to other areas like webinars, working groups, etc.

20 November 2017: [Recording: 37]  Kick-off: December 15, 2017, FBSC decisions by end of January 2018. See FY'18 workspace HERE for previous submissions. FY'19 workspace is HERE for time lines and more information. More details in the recording--] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --]  This item was not discussed during the meeting. Action required: Eduardo to work with Alfredo in setting-up this mechanism. [Decision]: Carry forward to next meeting.

--->11 December 2017→ 08 January 2018: [Recording: --]   Announcement made by ICANN Finance HERE on December 5, 2017. Action required: report on next  steps. Clarify Core vs. Non-core. [Decision]: Carry forward to next meetingITEM 013: ICANN 61 - two (2) open travel slots[Decision]:

ITEM 009: NARALO Hot Topics

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: GeneralPolicy

DESCRIPTION: ICANN 61 will be held in Puerto Rico (PR) in March 2018. Eduardo Díaz (NARALO Chair) and Javier Rúa (ALAC NARALO NomCom Appointee) live in PR therefore there will be two open slots for people to attend this event.

20 November 2017: [Recording: 46] Eduardo informed that he and Javier will be using the hotel and per diem budget allocation. It is allowed to use the two available travel slots with no hotel/per diem.  Possibility of combining the two travel slots into one  full supported travel slot, i.e. air, hotel & per diem. Action required: Judith to talk to Heidi/Alan privately to point to other RALOS that have done this (combining slots). Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --]  [Decision]: Carry forward to next meeting

Seven (7) NARALO hot topics (HTs) were identified during the General Assembly (GA) held in New Orleans in April 2017. These are as follows: Privacy, Trust, Surveillance, Net Neutrality, Digital Literacy, Universal Internet Access and Cybersecurity. You can see a summary of these HERE. The original discussion that occurred during the GA is located HERE.  Volunteers have been assigned lead roles to f/u on the HTs. We need to re-confirm them. In addition, each HTs needs to be clearly defined indicating what is the specific issue(s) that affects our region and what outcome we want to see after discussing them.

 20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: Public WG to define these and include in their work flow. Decision]:   Carry forward to next meeting

11 December 2017: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting

-→ 08 January 2018: [Recording: --]   [Decision]:

ITEM 010: ARIN 40  trip reports

...

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: GeneralOutreach

DESCRIPTION: The process for certification of new Individual members should be revised to assure that they are to follow NARALO Rules and Procedures and any other NARALO approved governance document. An on-line form should be created to manage new applications. Current criteria and process are located HERE.

20 November 2017: [Recording: XX]. This item was not discussed during the meeting. Action required: Revise certification process for individual members [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --]  Glenn to lead this item. [Decision]: Carry forward to next meeting

ITEM 015: NARALO Newsletter

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is to discuss the change of the NARALO newsletter editor which is currently being done by Eduardo Díaz. Shelley Robinson, Executive Director of National Capital FreeNet/Libertel de la Capital nationale has volunteer to take over the production of the newsletter. This organization intents to be an ALS.

20 November 2017: [Recording: XX] This item was not discussed during the meeting. Action required: Approve change by consensus [Decision]: Carry forward to next meeting.

Brief report by the two NARALO representatives -Susannah Gray (ISOC SF) & Yubelkys Montalvo (HETS) - that were supported by Community Regional Outreach Program CROP (Community Regional Outreach Program) and ABR (Additional Budget Request) iniciative to attend ARIN 40 on 5 - 6 October 2017 at San Jose, California. Questions to answer: What kind of outreach effort was done? Did the effort produced a positive engagement? Will you recommend continuing our participation in these events? Is there anything else that you want to say about the experience/event?

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: NARALO Secretary to coordinate with staff, Susannah and Yubelkys so trip reports are included in ABR HERE and CROP HERE. In addition, NARALO Secretary in coordination with staff will f/u with CROP NARALO Program Coordinators (PCs) to complete the CROP Acknowledgement Section located HERE. Item lead change to Glenn McKnight. --->11 December 2017: [Recording: --]   [Decision]: Carry forward to next meeting
ITEM 016: ICANN 61 Showcase & NARALO 10th Anniv.

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is to discuss and f/u the coordination of the ICANN 61 NARALO showcase and the celebration of NARALO 10th anniversary.

Note:  ARIN 41 is scheduled for Miami, Florida on April 15-18- Eight weeks advanced submission of CROP submission. Call for expressions of interest to attend

11 December 2017: [Recording: --]  Yubelkys posted her trip report. There was no time in the meeting to hear her report.  HERE20 November 2017: [Recording: XX] This item was not discussed during the meeting. Action required: Create an Ad-hoc WG to work in conjunction with the Outreach WG and staff to coordinate both activities.  [Decision]: Carry forward to next meeting.

--->11 December 2017→ 08 January 2018: [Recording: --]    Recommend to close [Decision]: Carry forward to next meeting 

ITEM

...

012: ABR (Additional Budget Request)

LEAD: Glenn McKnightHeidi Ulrich

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is for the Outreach WG to report on NARALO Outreach efforts.To inform the region about important updates to the ABR

20 November 2017: [Recording: XX] This item was not discussed during the meeting. 37]  Kick-off: December 15, 2017, FBSC decisions by end of January 2018. See FY'18 workspace HERE for previous submissions. FY'19 workspace is HERE for time lines and more information. More details in the recording. [Decision]: Carry forward to next meeting.

--->11 December 11 December 2017: [Recording: 44: --]  [Decision]: Carry forward to next meeting

ITEM 018:  ALAC and the ALAC Appointee Selection Committee (AASC)

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: Under the request of Alan Greenberg, Chair of the ALAC and the ALAC Appointee Selection Committee (AASC), we are issuing a call for members of the 2018 AASC.The AASC reviews applications for various positions related to the ALAC and makes recommendations to the ALAC on which candidates to appoint or endorse.The AASC is Chaired by the ALAC Chair and is composed of: 

·  the ALAC Leadership Team excluding the ALAC Chair (Seun, Maureen, Bastiaan and Bartlett) and one other ALAC Member from the Chair's region;
 
· one member representing each RALO.
 
The AASC selects people to occupy critical positions and AASC members must be both able and willing to take the time to review applications in detail and to participate in the decisions of the Committee. For your information, the RALO representatives on the 2017 AASC are:
 
·         AFRALO - Barrack Otieno
·         APRALO - Ali AlMeshal
·         EURALO - Nenad Marinkovic
·         LACRALO - Maritza Yesenia Aguero Minano
·         NARALO - John Laprise
 
There are no term limit requirements. RALO Chairs should inform Alan and At-Large staff by 24 November at 23:59 UTC who the RALO Member will be from your region. 

20 November 2017: [Recording: 32] Action required: A call for self-nominations will be sent to the region. Please see recording for details [Decision]: Carry forward to next meeting.

39] Announcement made by ICANN Finance HERE on December 5, 2017. Action required: report on next  steps. Clarify Core vs. Non-core. See the At-Large ABR wiki page HERE to check next steps in the time line. Core items get funded every year. It was clarified that in the case of Internet Schools that budget comes from the Global Engagement group. In this case, an ABR has to be generated every year if such event is to be funded. [Decision]: Carry forward to next meeting

-→ 08 January 2018: [Recording: --]  [Decision]: 

ITEM 013: ICANN 61 - two (2) open travel slots

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: ICANN 61 will be held in Puerto Rico (PR) in March 2018. Eduardo Díaz (NARALO Chair) and Javier Rúa (ALAC NARALO NomCom Appointee) live in PR therefore there will be two open slots for people to attend this event.

20 November 2017: [Recording: 46] Eduardo informed that he and Javier will be using the hotel and per diem budget allocation. It is allowed to use the two available travel slots with no hotel/per diem.  Possibility of combining the two travel slots into one  full supported travel slot, i.e. air, hotel & per diem. Action required: Judith to talk to Heidi/Alan privately to point to other RALOS that have done this (combining slots). Decision]: Carry forward to next meeting.

11 December 2017: [Recording: 11:02]  [Decision]: Active participation was defined as  participation in monthly calls in the past 6 months and participation in policy groups such as: GNSO/CCNSO PDP groups, CCWG and others. In other words, groups are focus in policy and not operations like Capacity Building and such. An open call will be sent to the region. Carry forward to next meeting.

-→ 08 January 2018--->11 December 2017: [Recording: --]  The call was made.  Judith was the only one interested in representing NARALO. A letter went out confirming the member selected. Recommend to close this item. [Decision]: ITEM 019:  ALAC Finance and Budget Sub-Committee (FBSC) Call made to the region resulted in XX. Recommend to close [Decision]: 

ITEM 014: Individual Members Certification Criteria

LEAD: Eduardo Díaz Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: Under the request of Alan Greenberg, Chair of the ALAC and ALAC Finance and Budget Sub-Committee (FBSC), we are issuing a call for members of the 2017-2018 FBSC.  The tasks of the FBSC include but are not limited to: 

- Coordination of the annual additional Budget Requests from the ALAC and the RALOs that will be filed to go into the yearly ICANN budget
- Drafting of any Statement regarding the ICANN Budget Process
- Drafting of any Statement regarding the ICANN Strategic Process
- Drafting of any Statement regarding ICANN's Operating plan
- Issues involving Constituency Travel Budgets

 General

DESCRIPTION: The process for certification of new Individual members should be revised to assure that they are to follow NARALO Rules and Procedures and any other NARALO approved governance document. An on-line form should be created to manage new applications. Current criteria and process are located HERE.

20 November 2017: [Recording: XX]. This item was not discussed during the meeting. Action required: Revise certification process for individual members [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --]  This item was not discussed during the meeting.. Glenn to lead this item. [Decision]: Carry forward to next meeting

-→ 08 January 2018: [Recording: --]  [Decision]: 

ITEM 016: ICANN 61 Showcase & NARALO 10th Anniv.

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is to discuss and f/u the coordination of the ICANN 61 NARALO showcase and the celebration of NARALO 10th anniversary.

20 November 2017: [Recording: XX] This item was not discussed during the meeting. Action required: Create an Ad-hoc WG to work in conjunction with the Outreach WG and staff to coordinate both activities. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --]  This item was not discussed during the meeting.  [Decision]: Carry forward to next meeting

-→ 08 January 2018: [Recording: --]   [Decision]: 

ITEM 017: Outreach WG Updates

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is for the Outreach WG to report on NARALO Outreach effortsThere will be two Members per region:
- One ALAC member to be selected by the region's ALAC members. Please note that Alan is the Chair of the FBSC and would prefer not to serve as the NARALO ALAC member. 
- One Member representing the RALO. This will normally be a RALO Chair, Vice-Chair (if the region has such an officer defined) or Secretariat. A RALO may choose someone else to be their official representative, as long as that person is both involved in the selection and preparation of that region's budget requests, and is empowered to act on behalf of the region on the FBSC.
 
Need to inform Alan and At-Large staff  by Friday, 24 November at 23:59 UTC who the RALO Member will be from our region.

20 November 2017: [Recording: 20] Judith, William and Eduardo will be part of this group. Action required: A call to region will be sent to the region to invite other members. See recording for more details. XX] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.

--->11 December 11 December 2017: [Recording: --] A call was sent to the region. NARALO representative: Eduardo, Participants: William, Glenn, Alfredo & Judith. ALAC member: Javier Rua. Recommend to close this discussion item:   This item was not discussed during the meeting. [Decision]:  

6. New Discussions (→= current meeting date)

Carry forward to next meeting

-→ 08 January 2018: [Recording: --]   [Decision]: This section is for new discussions in the agenda for this meeting.

ITEM 020: ALS Decertification

LEAD: Eduardo Díaz

OPEN: 11 December 2017, CLOSED:

...

DESCRIPTION: This item is for discussing NARALO ALs decertifications  

11 December 2017: [Recording: --] This item was not discussed during the meeting.  [Decision]: Carry forward to next meeting

EN - Randy Glass America@Large/US
EN - Steve Anderson Open Media/CA
EN - Sunish Gupta Visually Impaired & Blind Users Group (VIBUG)/US

-→ 08 January 2018->11 December 2017: [Recording: --]   [Decision]: Carry forward to next meetingX - EN - Randy Glass America@Large/US
X - EN - Steve Anderson Open Media/CA
X - EN - Sunish Gupta Visually Impaired & Blind Users Group (VIBUG)/US The following ALSs were sent to ALAC to be decertified: America@Large/US, Open Media/CA & Visually Impaired & Blind Users Group (VIBUG)/US. Recommend to put dormant until final vote is done by ALAC. [Decision]: 

6. New Discussions (→= current meeting date)

This section is for new discussions in the agenda for this meeting.

7. Any Other Business (AOB)

This section is for any new discussions not in the agenda for this meeting.

ITEM 021*: [Item title here]

LEAD: [name]

OPEN: [open date], CLOSED:

...

*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.

8. Next Meeting: 

--->11 December 2017: [Recording: --] Monday, 8 January 2018 @ 20:00 UTC [Decision]: Approved. Staff to send invitation.

---0---

Supporting Material

General:

• 2017 NARALO Rules and Procedures
• NARALO Hot Topics
• Decertification Workspace
• Individual Members Roaster
• FY18 Budget Workspace
• FY19 At-Large Additional Budget Request (ABR) FY19 Budget Workspace
• ALAC Finance and Budget Sub-Committee (FBSC)
• ALAC and the ALAC Appointee Selection Committee (AASC)

Policy:

• NARALO Hot Topics
• Education WG wikiWiki

Education:

• Education WG wikiDecertification Workspace