Page History

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AGENDA

1. Attendance (X/47) (00:03/00:03)*

This section is to record the meeting attendance. The letters* P, A or X are to identify the corresponding attendance state. The abbreviations** EN and FR are to identify the corresponding interpretation channels.

*(allowed time/running time)

ALS (Total 27 :: 12CA/2PR/13US) - Attendance (X/27)

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2. Quorum :: Consensus (X/10) - Votes (X/14) (00:02/00:06)

This section is to record if there is quorum for decisions that requires a consensus call or formal vote.

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3. Approval of the Agenda & Discussion OrderOrder (00:02/00:07)

This section is to record the approval of this meeting agenda and its discussion order.

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4. Resolved Discussions (i.e. Closed or Dormant) (00:02/00:09)

This section is to approve moving to their respective archive locations the discussions that have been closed or made dormant in the previous meeting.

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4. Meeting Discussion Order - (√ = discussed in this meeting)

1. Discussion Items recommended to close (00:06 /00:15):

   ITEM 006: Creation of Working Groups - √Groups

   ITEM 018: ALAC and the ALAC Appointee Selection Committee (AASC) - √

   ITEM 019: ALAC Finance and Budget Sub-Committee (FBSC) - √

   
   

2. ICANN ITEM 013: ICANN 61 - two (2) open travel slots - √ ITEM 013, (00:06 /00:15)

3. ITEM 002: 2018 Individual  member representative

4. ITEM 003: 2018 ALS Alternate representative(s)

5. ITEM 011: 2018 CROP Program Coordinators (PCs)

6. ITEM 012: ABR (Additional Budget Request)- √

7. ITEM 009: NARALO Hot Topics

8. ITEM 007: 2018 & 2019 Time table

9. ITEM 005: NomCom update report

10. ITEM 010: ARIN 40 trip reports

11. ITEM 014: Individual Members Certification Criteria

12. ITEM 015: NARALO Newsletter

13. ITEM 016: ICANN 61 Showcase & NARALO 10th Anniv.

14. ITEM 017: Outreach WG Update

15. ITEM 008: Meeting recordings as podcasts

16. ITEM 004:SOI Updates

17. ITEM 020: ALS Decertification

5. Current Discussions (→= current meeting date)

This section is for discussions that have been carried forward to this meeting. 

6. New Discussions

This section is for new discussions in the agenda for this meeting.

ITEM 002: 2018 Individual member representative

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20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and Independent Members the selection of the 2018 representative [Decision]: Carry forward to next meeting.

ITEM 003: 2018 ALS voting Rep & Alternates

LEAD: Eduardo Díaz

→11 December 2017: [Recording: --] Lead to be changed to Glenn McKnight.  Decision]: Carry forward to next meeting.

ITEM 003: 2018 ALS voting Rep & Alternates

LEAD: Eduardo Díaz

OPEN: OPEN: 20 Nov 2017, CLOSED:

TYPE: General

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20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and ALS members the selection of the ALS representative and Alternates. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --] Lead to be changed to Glenn McKnight.  Decision]: Carry forward to next meeting.

ITEM 004: SOI Updates

LEAD: Eduardo Díaz

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20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff to encourage all NARALO members to update/create their SOIs. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --] Lead to be changed to Glenn McKnight.  [Decision]: Carry forward to next meeting

ITEM 005: ITEM 005: NomCom update report

LEAD: Leah Sykmekher

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20 November 2017: [Recording: --] This item was not discussed during the meeting. [Decision]:  Carry forward to next meeting.

--->11 December 2017: [Recording: --]  [Decision]: Carry forward to next meeting

ITEM 006: Creation of Working Groups

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DESCRIPTION: This item is to create a series of Working Groups (WGs) to structure our collective regional efforts more efficiently and effectively. WGs can be Formal or AdHoc. Formal WGs work closer with staff since Wiki pages, call coordination and such are involved. AdHoc WGs require minimal staff support and are mostly done on informal basis. WGs to be created are: Policy, Education and Outreach. S 

20 November 2017: [Recording: 10] Initial scope cope and responsibilities for each follows: 

Policy WG:

o   Scope:

§  All policy issues affecting NARALO end-users and/or interest to NARALO members in general

o   Responsibilities:

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1. 1. Understand policy issues with an aim to become “matter experts” in selected policy issues

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1. 1. Prepare NARALO statements/comments for ALAC and/or any other group

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1. 1. Coordinate with the Education WG to prepare snippet (~ 15 minutes) webinars related to policy

Education WG:

o   Scope:

§  Any issues (i.e. policy, process, etc.) affecting NARALO end-users and/or interest to NARALO members in general.

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§  Coordinate with staff the preparation/publishing of educational material for the region

Outreach WG:

o   Scope:

§  Any outreach program resulting in increasing the NARALO membership base

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§  Keep track of deadlines, efforts and results for each program

20 November 2017: [Recording: 10] Initial scope and responsibilities for each follows:

ü  Policy WG:

o   Scope:

§  All policy issues affecting NARALO end-users and/or interest to NARALO members in general

o   Responsibilities:

§  Understand policy issues with an aim to become “matter experts” in selected policy issues

§  Prepare NARALO statements/comments for ALAC and/or any other group

§  Coordinate with the Education WG to prepare snippet (~ 15 minutes) webinars related to policy

ü  Education WG:

o   Scope:

§  Any issues (i.e. policy, process, etc.) affecting NARALO end-users and/or interest to NARALO members in general.

o   Responsibilities:

§  Understand issues with an aim to prepare snippet type (~15 minutes) webinars to explain them in “layman terms”

§  Coordinate with staff to provide editorial help in with NARALO statements/comments for ALAC and/or any other group

§  Coordinate with staff the preparation/publishing of educational material for the region

ü  Outreach WG:

o   Scope:

§  Any outreach program resulting in increasing the NARALO membership base

o   Responsibilities:

§  Identify and/or create outreach programs

§  Identify, create and execute metric process to measure results for each program

§  Keep track of deadlines, efforts and results for each program

Creation of the groups was approved by consensus. John Laprise to lead Policy, Alfredo Calderón to lead Education and Glenn McKnight to lead Outreach. Joining Policy: Jonathan Zuck and Javier Rúa and Sussanah Gray. Action required: Each WG to revise Scope and Responsibilities. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --] Policy & Outreach WG ratified scope and responsibilities (s&r). Education WG ratified s&r with the following change to responsibility "a": Identify issues that have impact on ICANN's mission and NARALO region and prepare multimedia educational materials to highlight the issue and consequences in "layman terms". [Decision]: Open discussion items for each individual group to report work in progress and close this discussion itemCreation of the groups was approved by consensus. John Laprise to lead Policy, Alfredo Calderón to lead Education and Glenn McKnight to lead Outreach. Joining Policy: Jonathan Zuck and Javier Rúa and Sussanah Gray. Action required: Each WG to revise Scope and Responsibilities. [Decision]: Carry forward to next meeting.

ITEM 007: 2018 & 2019 Time table

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  20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: NARALO secretary to coordinate with staff to prepare the table. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --]  [Decision]: 

ITEM 008: Meeting recordings as podcasts

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20 November 2017: [Recording: --] This item was not discussed during the meeting. --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --]  Action required: Eduardo to work with Alfredo in setting-up this mechanism. [Decision]: Carry forward to next meeting.

ITEM 009: NARALO Hot Topics

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 20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: Public WG to define these and include in their work flow. Decision]:   Carry forward to next meeting

--->11 December 2017: [Recording: --]  [Decision]: Carry forward to next meeting

ITEM 010: ARIN 40  trip reports

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20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required: NARALO Secretary to coordinate with staff, Susannah and Yubelkys so trip reports are included in ABR HERE and CROP HERE. In addition, NARALO Secretary in coordination with staff will f/u with CROP NARALO Program Coordinators (PCs) to complete the CROP Acknowledgement Section located HERE. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --]  [Decision]: 

ITEM 011: 2018 CROP Program Coordinators (PCs)

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20 November 2017: [Recording: --] This item was not discussed during the meeting. Action required:  NARALO Secretary in coordination with staff to inform 2018 designations to the CROP manager and update CROP page HERE.Glenn and Judith are the current PCs. [PCs. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --]  [Decision]:  Carry Carry forward to next meeting.

ITEM 012: ABR (Additional Budget Request)

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20 November 2017: [Recording: 37] Kick-off: December 15, 2017, FBSC decisions by end of January 2018. See FY'18 workspace HERE for previous submissions. FY'19 workspace is HERE for time lines and more information. More details in the recording. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --] Action required: report progress [Decision]: Carry forward to next meeting

#item13 ITEM 013: ICANN 61 - two (2) open travel slots

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20 November 2017: [Recording: 46] Eduardo informed that he and Javier will be using the hotel and per diem budget allocation. It is allowed to use the two available travel slots with no hotel/per diem.  Possibility of combining the two travel slots into one  full supported travel slot, i.e. air, hotel & per diem. Action required: Judith to talk to Heidi/Alan privately to point to other RALOS that have done this (combining slots). have done this (combining slots). Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --]  [Decision]:   Carry forward to next meeting.

ITEM 014: Individual Members Certification Criteria

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20 November 2017: [Recording: XX]. This item was not discussed during the meeting. Action required: Revise certification process for individual members [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --]  Glenn to lead this item. [Decision]: Carry forward to next meeting

ITEM 015: NARALO Newsletter

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20 November 2017: [Recording: XX] This item was not discussed during the meeting. Action required: Approve change by consensus  Action required: Approve change by consensus [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --]  [Decision]:  Carry Carry forward to next meeting.

ITEM 016: ICANN 61 Showcase & NARALO 10th Anniv.

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20 November 2017: [Recording: XX] This item was not discussed during the meeting. Action required: Create an Ad-hoc WG to work in conjunction with in conjunction with the Outreach WG and staff to coordinate both activities. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --]  [Decision]: Carry forward to next meeting

ITEM 017: Outreach WG Updates

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20 November 2017: [Recording: XX] This item was not discussed during the meeting.XX] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --]  [Decision]:  Carry Carry forward to next meeting.

ITEM 018:  ALAC and the ALAC Appointee Selection Committee (AASC)

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TYPE: General

DESCRIPTION: Under the request of Alan Greenberg, Chair of the ALAC and the ALAC Appointee Selection Committee (AASC), we are issuing a call for members of the 2018 AASC.The AASC reviews applications for various positions related to the ALAC and makes recommendations to the ALAC on which candidates to appoint or endorse.The AASC is Chaired by the ALAC Chair and is composed of: 

·  the ALAC Leadership Team excluding the ALAC Chair (Seun, Maureen, Bastiaan and Bartlett) and one other ALAC Member from the Chair's region;
 
· one member representing each RALO.
 
The AASC selects people to occupy critical positions and AASC members must be both able and willing to take the time to review applications in detail and to participate in the decisions of the Committee. For your information, the RALO representatives on the 2017 AASC are:
 
·         AFRALO - Barrack Otieno
·         APRALO - Ali AlMeshal
·         EURALO - Nenad Marinkovic
·         LACRALO - Maritza Yesenia Aguero Minano
·         NARALO - John Laprise
 
There are no term limit requirements. RALO  RALO Chairs should inform Alan and At-Large staff by 24 November at 23:59 UTC who the RALO Member will be from your region. 

20 November 2017: [Recording: 32] Action required: A call for self-nominations will be sent to the region. Please see recording for details [Decision]: Carry forward to next meeting.be sent to the region. Please see recording for details [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --] The call was made.  Judith was the only one interested in representing NARALO. A letter went out confirming the member selected. Recommend to close this item. [Decision]: 

ITEM 019:  ALAC Finance and Budget Sub-Committee (FBSC)

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TYPE: General

DESCRIPTION: Under the request of Alan Greenberg, Chair of the ALAC and ALAC Finance and Budget Sub-Committee (FBSC), we are issuing a call for members of the 2017-2018 FBSC.  The tasks of the FBSC include but are not limited to: 

- Coordination of the annual additional Budget Requests from the ALAC and the RALOs that will be filed to go into the yearly ICANN budget
- Drafting of any Statement regarding the ICANN Budget Process
- Drafting of any Statement regarding the ICANN Strategic Process
- Drafting of any Statement regarding ICANN's Operating plan
- Issues involving Constituency Travel Budgets

There will be two Members per region:
- One ALAC member to be selected by the region's ALAC members. Please note that Alan is the Chair of the FBSC and would prefer not to serve as the NARALO ALAC member. 
- One Member representing the RALO. This will normally be a RALO Chair, Vice-Chair (if the region has such an officer defined) or Secretariat. A RALO may choose someone else to be their official representative, as long as that person is both involved in the selection and preparation of that region's budget requests, and is empowered to act on behalf of the region on the FBSC.
 
Need to inform Alan and At-Large staff  by Friday, 24 November at 23:59 UTC who the RALO Member will be from our region.be two Members per region:
- One ALAC member to be selected by the region's ALAC members. Please note that Alan is the Chair of the FBSC and would prefer not to serve as the NARALO ALAC member. 
- One Member representing the RALO. This will normally be a RALO Chair, Vice-Chair (if the region has such an officer defined) or Secretariat. A RALO may choose someone else to be their official representative, as long as that person is both involved in the selection and preparation of that region's budget requests, and is empowered to act on behalf of the region on the FBSC.
 
Need to inform Alan and At-Large staff  by Friday, 24 November at 23:59 UTC who the RALO Member will be from our region.

20 November 2017: [Recording: 20] Judith, William and Eduardo will be part of this group. Action required: A call to region will be sent to the region to invite other members. See recording for more details. [Decision]: Carry forward to next meeting.

--->11 December 2017: [Recording: --] A call was sent to the region. NARALO representative: Eduardo, Participants: William, Glenn, Alfredo & Judith. ALAC member: Javier Rua. Recommend to close this discussion item:   [Decision]: 

6. New Discussions (→= current meeting date)

This section is for new discussions in the agenda for this meeting.

ITEM 020: ALS Decertification

LEAD: Eduardo Díaz

OPEN: 11 December 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is for discussing NARALO ALs decertifications  

--->11 December 2017: [Recording: --]  [Decision]: Carry forward to next meeting20 November 2017: [Recording: 20] Judith, William and Eduardo will be part of this group. Action required: A call to region will be sent to the region to invite other members. See recording for more details. [Decision]: Carry forward to next meeting.

7. Any Other Business (AOB)

This section is for any new discussions not in the agenda for this meeting.

ITEM 020021*: [Item title here]

LEAD: [name]

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*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.

8. Next Meeting: 

20 November --->11 December 2017: [Recording: --] Monday, 11 December 2017 8 January 2018 @ 20:00 UTC -  [Decision]:  Agreed by consensusApproved. Staff to send invitation.

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Supporting Material

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• 2017 NARALO Rules and Procedures
• NARALO Hot Topics
• FY19 Budget Workspace
• ALAC Finance and Budget Sub-Committee
  
• ALAC and the ALAC Appointee Selection Committee
• Education WG wiki
• Decertification Workspace

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