This section is to record the meeting attendance. The letters* P, A or X are to identify the corresponding attendance state. The abbreviations** EN and FR are to identify the corresponding interpretation channels.

ALS (Total 27 :: 12CA/2PR/13US) - Attendance (X/27)

X - EN - Allan Skuce Pacific Community Networks Association/CA

X - EN - Dana Perry Nova Scotia Community Access Program/CA

X - EN - Dustin Phillips ISOC DC/US

X - EN - Eduardo Díaz ISOC PR/PR

X - EN - Evan Leibovitch Canadian Association for Open Source (CLUE)/CA

X - EN -Marita Moll Telecommunities Canada/CA

X - EN - Grath Bruen Knujon/US

X - EN - Glenn McKnight Foundation For Build. Sustainable Communities/CA

X - EN - Gordon Chillcott Greater Toronto Area Linux User Group/CA - ?

X - EN - John LaPrise Association of Internet Users/US :: ALAC 2017-19

X - EN - Joly Macfie ISOC NY/US

X - EN - Judith Hellerstein Capital Area Globetrotters/US

X - EN - Kenneth L. Whitehurst/ Howard Deane Consumers Council of Canada/CA

X - EN - Leah Smekyher/Susanah Gray ISOC SF/US

X - EN - Loris Taylor Native Public Media/US

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NARALO Monthly Teleconference

Date: Monday, 20 November 2017

Time: 20:00-21:00 UTC (for the time in various timezones click here)

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*** FR Interpretation will be available

How can I participate in this meeting?

1(800)550-6865, Teleconference EN ID: 1638

Teleconference FR ID: 1838

Adobe Connect Link: https://participate.icann.org/naralo/

(If you have never attended a Connect Pro meeting before: Test your connection and get a quick overview)

...

Participants

EN: Eduardo Diaz, Gordon Chillcott, John More, Susannah Gray, Javier Rua-Jovet, Leah Symekher, Marita Moll, William Michael Cunningham, Matt Rantanen, Allan Skuce, Alan Greenberg, Jeremy Austin, Eve Edelson, Joly MacFie, Evan Leibovitch,

FR: Charles Robert

Apologies: Loris Taylor

Staff: Heidi Ulrich, Silvia Vivanco, Gisella, Gruber, Yesim Nazlar, Claudia Ruiz

Interpreters: Isabelle, Aurelie

Call Management: Gisella Gruber & Claudia Ruiz

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Summary Minutes:

Action Items: EN

Recording: EN, FR

AC Chat: EN

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Transcript: EN, FR

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AGENDA

1. Attendance (X/47)

ALS (Total 27 :: 12CA/2PR/13US) - Attendance (X/27)

X - EN - Allan Skuce Pacific Community Networks Association/CA

X - EN - Dana Perry Nova Scotia Community Access Program

X - EN - Lynden Price ISOC NC/US

X - EN - Shelley Robinson ISOC CA/CA

X - EN - Karen Mulberry ISOC CO/US

X - EN - Monique Chartrand Communautique/CA

X - EN - Seth ReissDustin Phillips The IP/Tech. Section of the HI State Bar Assoc. ISOC DC/US

X - EN - Thomas Lowenhaupt Connecting.nyc Inc./USEduardo Díaz ISOC PR/PR

X - EN - Yubelkys Montalvo Hispanic Educational Tech. Services (HETS)/PR

...

Evan Leibovitch Canadian Association for Open Source (CLUE)/CA

X - EN - Alan Greenberg/CAGarth Graham Telecommunities Canada/CA

X - EN - Daniel WrightGrath Bruen Knujon/US

X - EN - David Allnut/USGlenn McKnight Foundation For Build. Sustainable Communities/CA

X - EN - Edward HasbrouckGordon Chillcott Greater Toronto Area Linux User Group/CA - ?

X - EN - Endrias Zewde/USX - EN - Javier Rúa/PRJohn LaPrise Association of Internet Users/US :: ALAC 2017-19

X- EN - Jean Armour PollyJoly Macfie ISOC NY/US

X - EN - Jeongwon RyuJudith Hellerstein Capital Area Globetrotters/US

X - EN - John Levine/USKenneth L. Whitehurst Consumers Council of Canada/CA

X - EN - Jonathan ZuckLeah Sykmekher ISOC SF/US

X - EN - Kristian Stout- Loris Taylor Native Public Media/US

X - EN - Linda Kaiser/US- Louis Houle ISOC Quebec/CA

X - EN - Michelangelo De SimoneLynden Price ISOC NC/US

X - EN - Philip Righter/USMarita Moll ISOC CA/CA

X - EN - Roland YarbroughEN - Mark Urban ISOC Disabled and Special Needs/US

X - EN - Thomas StruettEN - Mike Schoenecker ISOC CO/US

X - EN - Thomas W Campbell/USEN - Monique Chartrand Communautique/CA

X - EN - Wendy SeltzerEN - Randy Glass America@Large/US

X - EN - Wes BoudvilleEN - Seth Reiss The IP/Tech. Section of the HI State Bar Assoc./US

X - EN - William Cunningham/US

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Others

*P=present/A=apology/X=not present

** EN= English Channel, FR = French Channel

2. Quorum :: Consensus (X/10) - Votes (X/14)

This section is to record if there is quorum for decisions that requires a consensus call or formal vote.

20 November 2017: [Recording: XX] [Decision]

3. Approval of the Agenda & Discussion Order

This section is to record the approval of this meeting agenda and its discussion order.

20 November 2017: [Recording: XX] [Decision] Approved by consensus

4. Resolved Discussions (i.e. Closed or Dormant)

This section is to approve moving to their respective archive locations the discussions that have been closed or made dormant in the previous meeting.

20 November 2017: [Recording: XX] [Decision]

4. Meeting Discussion Order

ITEM 001: New agenda for monthly meetings
ITEM 006: Creation of Working Groups
ITEM 018: ALAC and the ALAC Appointee Selection Committee (AASC)
ITEM 019: ALAC Finance and Budget Sub-Committee (FBSC)
ITEM 013: ICANN 61 - two (2) open travel slots
ITEM 002: 2018 Individual member representative
ITEM 003: 2018 ALS Alternate representative(s)
ITEM 011: 2018 CROP Program Coordinators (PCs)
ITEM 012: ABR (Additional Budget Request)
ITEM 009: NARALO Hot Topics
ITEM 007: 2018 & 2019 Time table
ITEM 005: NomCom update report
ITEM 010: ARIN 40 trip reports
ITEM 014: Individual Members Certification Criteria
ITEM 015: NARALO Newsletter
ITEM 016: ICANN 61 Showcase & NARALO 10th Anniv.
ITEM 017: Outreach WG Update
ITEM 008: Meeting recordings as podcasts
ITEM 004: SOI Updates

5. Current Discussions

This section is for discussions that have been carried forward to this meeting.

6. New Discussions

This section is for new discussions in the agenda for this meeting.

ITEM 001: New agenda for monthly meetings

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: 20 Nov 2017

TYPE: General

EN - Steve Anderson Open Media/CA

X - EN - Sunish Gupta Visually Impaired & Blind Users Group (VIBUG)/US

X - EN - Thomas Lowenhaupt Connecting.nyc Inc./US

X - EN - Yubelkys Montalvo Hispanic Educational Tech. Services (HETS)/PR

Unaffiliated (Total 20 :: 2 CA/1PR/16US) Attendance (X/20)

X - EN - Alan Greenberg/CA

X - EN - Daniel Wright/US

X - EN - David Allnut/US

X - EN - Edward Hasbrouck/CA

X - EN - Endrias Zewde/US

X - EN - Javier Rúa/PR

X - EN - Jean Armour Polly/US

X - EN - Jeongwon Ryu/US

X - EN - John Levine/US

X - EN - Jonathan Zuck/US

X - EN - Kristian Stout/US

X - EN - Linda Kaiser/US

X - EN - Michelangelo De Simone/US

X - EN - Philip Righter/US

X - EN - Roland Yarbrough/US

X - EN - Thomas Struett/US

X - EN - Thomas W Campbell/US

X - EN - Wendy Seltzer/US

X - EN - Wes Boudville/US

X - EN - William Cunningham/US

---0---

Others

*P=present/A=apology/X=not present

** EN= English Channel, FR = French Channel

2. Quorum :: Consensus (X/10) - Votes (X/14)

This section is to record if there is quorum for decisions that requires a consensus call or formal vote.

20 November 2017: [Recording: 03] [Decision] Quorum established for consensus calls but not for votes.

11 December 2017: [Recording: XX] [Decision]

3. Approval of the Agenda & Discussion Order

This section is to record the approval of this meeting agenda and its discussion orderDESCRIPTION: Presentation and approval of the new meeting agenda format.

20 November 2017: [Recording: XX] New agenda format was explained and discussed. 03] [Decision] : Approved by consensus. Closed.

ITEM 002: 2018 Individual member representative

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

11 December 2017: [Recording: XX] [Decision]

4. Resolved Discussions (i.e. Closed or Dormant)

This section is to approve moving to their respective archive locations the discussions that have been closed or made dormant in the previous meeting.

20 November 2017: [Recording: --] [Decision] Carry froward to next meeting

ITEM 001: New agenda for monthly meetings

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED: 20 Nov 2017

TYPE: General

DESCRIPTION: Presentation and approval of the new meeting agenda format.DESCRIPTION: This item is created to execute the following: Paragraph 3.3 of the 2017 approved NARALO Rules and Procedures state that “Appointment of a new voting representative and alternate(s) of the Individual Members shall take place as soon as practical after each ICANN Annual General Meeting”.

20 November 2017: [Recording: XX] NARALO secretary to coordinate with staff and Independent Members the selection of the 2018 representative [Decision]: Carry forward to next meeting.

ITEM 003: 2018 ALS voting Rep & Alternates

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is created to execute the following: Paragraph 3.2 of the 2017 approved NARALO Rules and Procedures state that “Each ALS Member in good standing shall appoint one (1) voting representative and one (1) to two (2) alternates in accordance with its own selection procedures”.

20 November 2017: [Recording: XX] NARALO secretary to coordinate with staff and ALS members the selection of the ALS representative and Alternates. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting

Status update- Nov 30 all ALS reps were emailed to provide alternatives for their ALS

ITEM 004: SOI Updates

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: NARALO members should be encouraged to update/create their Statement of Interest (SOI).

20 November 2017: [Recording: XX] NARALO secretary to coordinate with staff to encourage all NARALO members to update/create their SOIs. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

Status- Updated

ITEM 005: NomCom update report

04] New agenda format was explained and discussed. [Decision]: Approved by consensus. Closed.

4. Meeting Discussion Order - (√ = discussed in this meeting)

ITEM 006: Creation of Working Groups - √
ITEM 018: ALAC and the ALAC Appointee Selection Committee (AASC) - √
ITEM 019: ALAC Finance and Budget Sub-Committee (FBSC) - √
ITEM 013: ICANN 61 - two (2) open travel slots - √
ITEM 002: 2018 Individual member representative
ITEM 003: 2018 ALS Alternate representative(s)
ITEM 011: 2018 CROP Program Coordinators (PCs)
ITEM 012: ABR (Additional Budget Request)- √
ITEM 009: NARALO Hot Topics
ITEM 007: 2018 & 2019 Time table
ITEM 005: NomCom update report
ITEM 010: ARIN 40 trip reports
ITEM 014: Individual Members Certification Criteria
ITEM 015: NARALO Newsletter
ITEM 016: ICANN 61 Showcase & NARALO 10th Anniv.
ITEM 017: Outreach WG Update
ITEM 008: Meeting recordings as podcasts
ITEM 004:SOI Updates

5. Current Discussions

This section is for discussions that have been carried forward to this meeting.

6. New Discussions

This section is for new discussions in the agenda for this meeting.

ITEM 002: 2018 Individual member representative

LEAD: Eduardo DíazLEAD: Leah Sykmekher

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: Brief report by our 2018 NomCom representative.

20 November 2017: [Recording: XX] [Decision]: Carry forward to next meeting.

ITEM 006: Creation of Working Groups

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

...

This item is created to execute the following: Paragraph 3.3 of the 2017 approved NARALO Rules and Procedures state that “Appointment of a new voting representative and alternate(s) of the Individual Members shall take place as soon as practical after each ICANN Annual General Meeting”.

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and Independent Members the selection of the 2018 representative [Decision]: Carry forward to next meeting.

ITEM 003: 2018 ALS voting Rep & Alternates

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and ALS members the selection of the ALS representative and Alternates. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

ITEM 004: SOI Updates

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: NARALO members should be encouraged to update/create their Statement of Interest (SOI).

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff to encourage all NARALO members to update/create their SOIs. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

ITEM 005: NomCom update report

LEAD: Leah Sykmekher

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: Brief report by our 2018 NomCom representative.

20 November 2017: [Recording: --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.

ITEM 006: Creation of Working Groups

LEAD: Eduardo Díaz

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is to create a series of Working Groups (WGs) to structure our collective regional efforts more efficiently and effectively. WGs can be Formal or AdHoc. Formal WGs work closer with staff since Wiki pages, call coordination and such are involved. AdHoc WGs require minimal staff support and are mostly done on informal basis. WGs to be created are: Policy, Education and Outreach. Scope and responsibilities for each follows:

Policy WG:

o Scope:

§ All policy issues affecting NARALO end-users and/or interest to NARALO members in general

o Responsibilities:

§ Understand policy issues with an aim to become “matter experts” in selected policy issues

§ Prepare NARALO statements/comments for ALAC and/or any other group

§ Coordinate with the Education WG to prepare snippet (~ 15 minutes) webinars related to policy

Education WG:

o Scope:

§ Any issues (i.e. policy, process, etc.) affecting NARALO end-users and/or interest to NARALO members in general.

o Responsibilities:

§ Understand issues with an aim to prepare snippet type (~15 minutes) webinars to explain them in “layman terms”

§ Coordinate with staff to provide editorial help in with NARALO statements/comments for ALAC and/or any other group

§ Coordinate with staff the preparation/publishing of educational material for the region

Outreach WG:

o Scope:

§ Any outreach program resulting in increasing the NARALO membership base

o Responsibilities:

§ Identify and/or create outreach programs

§ Identify, create and execute metric process to measure results for each program

§ Keep track of deadlines, efforts and results for each program

20 November 2017: [Recording: XX10] Initial scope and responsibilities for each follows:

...

Creation of the groups was approved by consensus. John Laprise to lead Policy, Alfredo Calderón to lead Education and Glenn McKnight to lead Outreach. Joining Policy: Jonathan Zuck and Javier Rúa and Sussanah Gray. Next is for each Action required: Each WG to revise Scope and Responsibilities. [Decision]: Carry forward to next meeting.

...

20 November 2017: [Recording: XX] NARALO --] This item was not discussed during the meeting. Action required: NARALO secretary to coordinate with staff to prepare the table. [Decision]: Carry forward to next meeting.

Status

Updated
https://docs.google.com/document/d/1pJr9-rOYi6cKzIWn0q-9dZ5y31rl7OtZ8Tm44ATZiNQ/edit#Carry forward to next meeting.

ITEM 008: Meeting recordings as podcasts

...

20 November 2017: [Recording: XX] --] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.

...

20 November 2017: [Recording: XX] [--] This item was not discussed during the meeting. Action required: Public WG to define these and include in their work flow. Decision]: Carry forward to next meeting

...

DESCRIPTION: Brief report by NARALO representative - Yubelkys by the two NARALO representatives -Susannah Gray (ISOC SF) & Yubelkys Montalvo (HETS) - that were supported by Community Regional Outreach ProgramCROP CROP (Community Regional Outreach Program) and ABR (Additional Budget Request) iniciative to attend ARIN 40 on 5 - 6 October 2017 at San Jose, California. Questions to answer: What kind of outreach effort was done? Did the effort produced a positive engagement? Will you recommend continuing our participation in these events? Is there anything else that you want to say about the experience/event?

Report

NARALO Trip Assessment 1

20 November 2017: [Recording: XX] NARALO --] This item was not discussed during the meeting. Action required: NARALO Secretary to coordinate with staff, Susannah and Yubelkys so trip report reports are included in ABR HERE and CROP HERE. In addition, NARALO Secretary in coordination with staff will f/u with CROP NARALO Program Coordinators (PCs) to complete the CROP Acknowledgement Section located HERE. Item lead change to Glenn McKnight. [Decision]: Carry forward to next meeting.

...

20 November 2017: [Recording: XX] Glenn and Judith are the current PCs. [Decision]: NARALO --] This item was not discussed during the meeting. Action required: NARALO Secretary in coordination with staff to inform 2018 designations to the CROP manager and update CROP page HERE.Status. Waiting for the O and E WG to be reconstitutedGlenn and Judith are the current PCs. [Decision]: Carry forward to next meeting.

ITEM 012: ABR (Additional Budget Request)

...

DESCRIPTION: To inform the region about important updates to the ABR Opens Dec 15 and Closes in February. Need updateABR

20 November 2017: [Recording: XX] : 37] Kick-off: December 15, 2017, FBSC decisions by end of January 2018. See FY'18 workspace HERE for previous submissions. FY'19 workspace is HERE for time lines and more information. More details in the recording. [Decision]: Carry forward to next meeting.

ITEM 013: ICANN 61 - two (2) open travel slots

...

DESCRIPTION: ICANN 61 will be held in Puerto Rico (PR) in March 2018. Eduardo Díaz (NARALO Chair) and Javier Rúa (ALAC NARALO NomCom Appointee) live in PR therefore there will be two open slots for people to attend this event.(ALAC NARALO NomCom Appointee) live in PR therefore there will be two open slots for people to attend this event.

20 November 2017: [Recording: 46] Eduardo informed that he and Javier will be using the hotel and per diem budget allocation. It is allowed to use the two available travel slots with no hotel/per diem. Possibility of combining the two travel slots into one full supported travel slot, i.e. air, hotel & per diem. Action required: Judith to talk to Heidi/Alan privately to point to other RALOS that have done this (combining slots). Decision]: Carry forward to next meeting.20 November 2017: [Recording: XX] Eduardo informed that he will be using the hotel and per diem budget allocation. [Decision]:

ITEM 014: Individual Members Certification Criteria

...

20 November 2017: [Recording: XX]. This item was not discussed during the meeting. Action required: Revise certification process for individual members [Decision]: Carry forward to next meeting.

ITEM 015: NARALO Newsletter

...

20 November 2017: [Recording: XX] ] This item was not discussed during the meeting. Action required: Approve change by consensus [Decision]: Carry forward to next meeting.

ITEM 016: ICANN 61 Showcase & NARALO 10th Anniv.

...

20 November 2017: [Recording: XX] This item was not discussed during the meeting. Action required: Create an Ad-hoc WG to work in conjunction with the Outreach WG and staff to coordinate both activities. [Decision]: Carry forward to next meeting.

ITEM 017: Outreach WG Updates

...

DESCRIPTION: This item is for the Outreach WG to report on NARALO Outreach efforts. Action need volunteers

20 November 2017: [Recording: XX] [Decision]: This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.

ITEM 018: ALAC and the ALAC Appointee Selection Committee (AASC)

...

TYPE: General

DESCRIPTION: Under the request of Alan Greenberg, Chair of the ALAC and the ALAC Appointee Selection Committee (AASC), we are issuing a call for members of the 2018 AASC.The AASC reviews applications for various positions related to the ALAC and makes recommendations to the ALAC on which candidates to appoint or endorse.The AASC is Chaired by the ALAC Chair and is composed of:

· the ALAC Leadership Team excluding the ALAC Chair (Seun, Maureen, Bastiaan and Bartlett) and one other ALAC Member from the Chair's region;

· one member representing each RALO.

The AASC selects people to occupy critical positions and AASC members must be both able and willing to take the time to review applications in detail and to participate in the decisions of the Committee. For your information, the RALO representatives on the 2017 AASC are:

·         AFRALO - Barrack Otieno
·         APRALO - Ali AlMeshal
·         EURALO - Nenad Marinkovic
·         LACRALO - Maritza Yesenia Aguero Minano
·         NARALO - John Laprise

There are no term limit requirements. RALO RALO Chairs should inform Alan and At-Large staff by 24 November at 23:59 UTC who the RALO Member will be from your region.

20 November 2017: [Recording: XX] 32] Action required: A call for self-nominations will be sent to the region. Please see recording for details [Decision]: Carry forward to next meeting.

ITEM 019: ALAC Finance and Budget Sub-Committee (FBSC)

...

TYPE: General

DESCRIPTION: Under the request of Alan Greenberg, Chair of the ALAC and ALAC Finance and Budget Sub-Committee (FBSC), we are issuing a call for members of the 2017-2018 FBSC. The tasks of the FBSC include but are not limited to:

- Coordination of the annual additional Budget Requests from the ALAC and the RALOs that will be filed to go into the yearly ICANN budget
- Drafting of any Statement regarding the ICANN Budget Process
- Drafting of any Statement regarding the ICANN Strategic Process
- Drafting of any Statement regarding ICANN's Operating plan
- Issues involving Constituency Travel Budgets

...

There will be two Members per region:
- One ALAC member to be selected by the region's ALAC members. Please note that Alan is the Chair of the FBSC and would prefer not to serve as the NARALO ALAC member.
- One Member representing the RALO. This will normally be a RALO Chair, Vice-Chair (if the region has such an officer defined) or Secretariat. A RALO may choose someone else to be their official representative, as long as that person is both involved in the selection and preparation of that region's budget requests, and is empowered to act on behalf of the region on the FBSC.

Need to inform Alan and At-Large staff by Friday, 24 November at 23:59 UTC who the RALO Member will be from our region.:59 UTC who the RALO Member will be from our region.

20 November 2017: [Recording: 20] Judith, William and Eduardo will be part of this group. Action required: A call to region will be sent to the region to invite other members. See recording for more details. [Decision]: Carry forward to next meeting.20 November 2017: [Recording: XX] [Decision]:

7. Any Other Business (AOB)

...

*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.

8. Next Meeting:

20 November 2017: Monday, 11 December 2017 @ 20:00 UTC - [Decision]: Agreed by consensus. Staff to send invitation.

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Supporting Material

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Transcript: EN, FR

TO BE UPDATED

AGENDA

NARALO Monthly Teleconference

Date: Monday, 20 November 2017

Time: 20:00-21:00 UTC (for the time in various timezones click here)

*** FR Interpretation will be available

How can I participate in this meeting?

1(800)550-6865, Teleconference EN ID: 1638

Teleconference FR ID: 1838

Adobe Connect Link: https://participate.icann.org/naralo/

Summary Minutes:

Action Items: EN

Recording: EN, FR

AC Chat: EN

Transcript: EN, FR

ALS (Total 27 :: 12CA/2PR/13US) - Attendance (X/27)

Unaffiliated (Total 20 :: 2 CA/1PR/16US) Attendance (X/20)