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Action#DescriptionLeadOpenDueStatusLatest Report
GENERAL
029Populate the information in the ATLAS II Participants Wiki pageCarlos Reyes02/03/1414/03/14Started

(02/05/14): ATLAS II Participants page is current, awaiting confirmation of thematic groups and mentors. [Chat]  [Transcript - Pg.2]  [Reference Meeting Page]

035New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are receivedCarlos Reyes17/04/1407/05/14Started(02/05/14): Waiting on the abstracts from a few groups. The survey is complete, and once we have the abstracts, that will be sent to the participants. [Chat]  [Transcript - Pg.3]  [Reference Meeting Page]
SURVEY
       
EVENTS
013Coordinate Faire of Opportunities EventGlenn McKnight12/01/1427/03/14Started

(02/05/14): Request from members to add their playlist of music to the wiki page: ATLAS II Ralo Music - Playlists. Speaker Update: Not yet determined. Room Update: possible alternative room to be updated next week. Draft Agenda of Event: ATLAS II Fayre of Opportunities Working Group. [Chat]  [Transcript - Pg.11-20]  [Reference Meeting Page].

014Coordinate the ATLAS II Mentoring ProgramFatima Cambronero13/01/1427/03/14Started

(02/05/14): We'll  publish today the  draft  of the  Mentoring  Program to  ask comments to the group. Also we  are working  in setting up the Wiki to put the names of the mentors and mentees and to make the different groups [Chat]  [Transcript - Pg.33-34]  [Reference Meeting Page].

022Coordinate the ATLAS II Event AgendaTijani Ben Jemaa18/02/1427/03/14Started

(02/05/14): Abstracts for the Survey are almost ready. Thusrday schedule may change due to IANA/Public forum meeting changes. [Chat]  [Transcript - Pg.20-28]  [Reference Meeting Page]

SPONSORS
015

Sponsorship updates

Olivier Crepin-Leblond

13/01/1431/03/14

Started

(02/05/14): Please check transcript for particular details.  [Chat]  [Transcript - Pg.34-36]  [Reference Meeting Page]

(30/04/14): Update sent to Mailing List. Some Sponsors secured but with continues to look for more. [ message ].

LOGISTICS
009Ask Constituency Travel about visa application invitation letters for ATLAS II participants and ensure that the list of approved travelers is sent to the Foreign Office for distribution to the UK Embassies and UK Consulates around the worldHeidi Ullrich20/11/1331/01/14Started

(02/05/14): Followed up with senior meeting staff and Sally Costerton on that, and I have not yet received a response yet. [Chat]  [Transcript - Pg.4]  [Reference Meeting Page]

031Update on room assignments for ATLAS summit events as follows: ATLAS II plenary, thematic sessions and Fayre of OpportunitiesHeidi Ullrich15/03/1401/04/14Started(02/05/14): The Windsor Suite (divided in two) and three break-out rooms for Thematics Sessions. Fayre still to be held in Windsor with tables in a U shape arrangement in the middle. Heidi to check again to see if we can get the GAC room or just a bigger room for the Fayre.[Chat]  [Transcript - Pg.4-9]  [Reference Meeting Page]
PUBLIC RELATIONS
016Coordinate the ATLAS II Communications Working Group

Carlos Aguirre Natalia Enciso Maricarmen Sequera 

13/01/1427/03/14Started

(02/05/14):The ATLAS II website is moving along. We're going to be having a call with the developers of that, from the Communications Working Group this next week with ICANN IT staff, so we can move that forward. Newsletter scheduled to go out during this coming weekend, i.e. 3/4 may 2014. [Chat] [Transcript - Pg. 28-33] [Reference Meeting Page] 

025Coordinate the ATLAS II Public Relations Sub-Working GroupMurray McKercher20/02/1427/03/14Started

(02/054/14):Nothing to report. [Chat] [Transcript - Pg. 33] [Reference Meeting Page] 

036Distribute ATLAS II promotional video to ATLAS II participant listHeidi Ullrich17/04/1405/05/14Started(02/054/14): Not discussed during the meeting. [Chat] [Transcript] [Reference Meeting Page] 
ROI
024Coordinate the ATLAS II ROI Sub-GroupCheryl Langdon-Orr18/02/1431/01/15Started

(0215/05/14):  Requests for basic but essential pre London Meeting data points and information have been sent to Staff and ALAC Chair, next steps will flow receipt of this information for use as both baseline and for early reporting. [Chat] [Transcript - Pg. 38] [Reference Meeting Page]Following up from request(s) for base line data reported at our last call Cheryl Langdon-Orr and relevant At-Large Staff to further clarify what is required when it is required and how it can be collected - Ongoing AI progress is satisfactory and tracking to meet planned milestones. Carlos Reyes is also following up on some specific data collection options for use at the London Meeting, with ICANN IT staff, this will effect the ability to have ATLAS II participants manage the attendance recording at key ATLAS II activities individually progress on this will be reported upon shortly.

 

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Completed Action Items

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