CLOSED ACTION ITEMS

  1. Staff and ExCom to work together to update the At-Large Strategic Plan 2012-15 WS
  2. Olivier to contact Edmon and ask if he would like to continue to pursue his work as the IDN Liaison
  3. Staff to determine if we have At-Large members in the variant issues projects
  4. Staff to create an At-Large in Dakar group Skype chat which includes the AFRALO ALS members.
  5. Evan to chair and repopulate the At-Large gTLD WG on objection procedures

LONG-TERM GOALS

IN PROGRESS LONG-TERM GOALS -  NO UPDATE REQUIRED

  1. RALOs to decide on one representative to participate in group call with ICANN Legal regarding the RALO Bylaw changes the RALOs are considering
    1. Referred to RALOs and Secretariats
  2. LACRALO to put the questions it has developed onto the ALAC-Registrar [wiki: [Ideas for future ALAC-Registrar meetings|] ([Ideas for the content of educational materials to be developed by At-Large & Registrars|]) and have a call on each one of the RALO calls for this to happen. But the question may be a little unclear.
    1. Also in completed list / marked in progress too as a reminder to RALOs.
  3. ExCom members, during their RALO meetings, to encourage ALS observers in various meetings. ExCom members, during the various meetings, are to encourage all RALOS to mention the fact that meetings are open to all.
  4. ExCom to consider having interpretation on calls in which only 1-2 members request it.
    1. In progress:  Overall strategy for archiving with interpretation/translation must be discussed at some point in future.  (Of course, ICANN operating language is English.)
    2. Note:  Even if interpretation not requested, must consider its usefulness for future archival purposes; it is true of translating transcripts, wiki and mailing-list work, etc.

IN PROGRESS LONG-TERM GOALS - UPDATE REQUIRED

  1. RALOs, ALAC, and ExCom to try to develop specific, long-term strategic plan for outreach, with aim of getting funded.
    1. Should include metrics (e.g., one ALS per country)
    2. Could include outreach to developing economies regarding new gTLD program
    3. Could seek help from Kurt P. and Carole C. (especially regarding metrics)
    4. See Session on 2012-15 Strategic Plan
    5. See Development Timeline & Assumptions for 2012-15 Strategic Plan
    6. In progress:  ExCom decided this is long-term activity, perhaps not done in time for 2012-15 Strategic Plan; outreach issue perhaps need to be sent to RALOs and ALSes.
  2. Board Consultations
    1. ALAC to refine its goals regarding its advising of the Board (for possible inclusion in 2012-15 Strategic Plan and/or Board paper). Focus on how the Board accepts and responds to advice from the ALAC.
    2. ExCom to develop a template for policy Statements, which might include executive summaries.
      1. Does the Board have a preferred template for Statements?
      2. Does the Board have a preferred template/format for the Chair's report at the meetings?
  3. At Large Improvements
    1. ALAC to refine its goals regarding its advising of the Board (for possible inclusion in 2012-15 Strategic Plan and/or Board paper).
      1. Include metrics regarding how much policy work ALAC does
      2. Include way of prioritizing ALAC statements for Board (possibilities include marking statements important enough for Board action, sending Board monthly/bimonthly list of ALAC statements, establishing list of topics about which the Board should consult with the ALAC)

OPEN ACTION ITEMS

  1. Staff to update list of Cross-Constituency WGs on ALAC AG wiki page
  2. Cheryl to manage winding up and archiving WGs to be closed, Matt to schedule time to work with Cheryl on this.
    1. Wiki pages:At-Large Engagement in ICANN WG, At-Large Naming Issues Taskforce WG, Future Structure, Accountability and Transparency of ICANN WG, ccNSO / At-Large Coordination WG, At-Large IRT Process WG
  3. Beau to chair and repopulate At-Large Registrants Rights and Responsibilities WG
  4. Carlton to chair and repopulate At-Large WHOIS Policy WG
  5. Gisella to synchronize At-Large’s calendar of events (external events, etc.) with Global Partnership’s calendar
  6. Tijani, Sylvia, and Sergio to determine which ALAC WGs need French and Spanish interpretation
    1. In progress: Creating a list of calls

TO  BE COMPLETED IN COSTA RICA

RECENTLY CLOSED

  1. ALAC to give Kurt and Carole feedback on the metrics regarding ALAC’s goals in the 2012-15 Strategic Plan.
    1. In progress: A meeting with Kurt and Carole on the metrics for the 2012-2015 Strategic Plan will be held in Dakar
  2. ALAC and Regional Leadership to discuss the ICANN Academy with Filiz Yilmaz
    1. In progress: A meeting with Filiz to discuss the ICANN Academy will be held in Dakar.
  3. At-Large to meet in Dakar on the final Improvements Report and At-Large Improvements follow-up
    1. In progress: A meeting to discuss the Final At-Large Improvements Report and implementation will be held in Dakar.
  4. ALAC to give Kurt and Carole feedback on the metrics regarding ALAC’s goals in the 2012-15 Strategic Plan
    1. In progress:  ExCom decided this is long-term activity, perhaps not done in time for 2012-15 Strategic Plan.
  5. Gisella to set-up an ad-hoc meeting with the ExCom, Alan Greenberg, and Ganesh Kumar to discuss metrics for ALAC members. The meeting is to be scheduled for Monday afternoon at the Dakar Meeting.
  6. Staff are to re-send Strategic Plan call for comments on Wednesday, 2 November.
  7. AIs from ALAC to be posted on a wiki and sent to the ExCom list.

NEWLY ASSIGNED ACTION ITEMS

  1. Alan Greenberg to send a message to Xavier Calvez regarding the pooling of budgets for the AFRALO Dakar Events.
  2. The matter of getting in touch with NPOC is to be given to the Executive Committee.

* Was not actually finished – no bandwidth

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