Yesim Nazlar:Welcome to the At-Large IGF 2017 Organizational Committee Call taking place on Tuesday, 21 November 2017 at 16:00 UTC
Yesim Nazlar:Hi Glenn - would you like to test your audio?
Glenn McKNight:hi
Glenn McKNight:yesim
Glenn McKNight:can you please phone me at 1 905 434 6655
Glenn McKNight:Lots of noise on the adobe
Glenn McKNight:hi its glenn speaking.
Ali AlMeshal:hello everyone
Claudia Ruiz:Welcome Ali
Yesim Nazlar:Welcome Ali!
Glenn McKNight:speaking did you hear anything?
Glenn McKNight:Can you please call me
Glenn McKNight:can you hear me
Yesim Nazlar:sure, Glenn
Glenn McKNight:waiting for call
Glenn McKNight:you can't hear me on Adobe
Ali AlMeshal:yes
Ali AlMeshal:we can hear you
Maureen Hilyard:Finally got into the AC room..
Maureen Hilyard:Hi all
Glenn McKNight:i am on adigo and in adobe
Silvia Vivanco:Hello all
Silvia Vivanco:my goodness Glenn! that is a lot of non-stop travel
Yesim Nazlar:Welcome all - we'll be starting shortly
Glenn McKNight:I missed the wonderful fall weather and its now winter
Olivier MJ Crépin-Leblond:We can har someone walk uch more clearly than Yseim who sounds far away :-)
Yesim Nazlar:locating the sound...
Glenn McKNight:We are not planning any special cocktails etc Perhaps ICANN is doing one
Glenn McKNight:Diplo and Eurodig dis some special stuff
Glenn McKNight:one sec Heidi
Glenn McKNight:Yes good idea Heidi. Please action this item
Glenn McKNight:Any special social event
Glenn McKNight:one sec Olivier
Glenn McKNight:1. Invite Adam and Renata to the next call
Glenn McKNight:wow, great board presence.
Maureen Hilyard:@Heidi - good idea to actually invite them.. raise our presence among the Board
Glenn McKNight:Reception date and time. is needed. Location etc
Glenn McKNight:Yes Olivier the efforts across the board
Glenn McKNight:Across the spectrum ie. DC3, Diplo, Eurodig, ISOC etc
Wale Bakare:Hi all
Glenn McKNight:Yes IEEEE Internet Inclusion will have a booth
Glenn McKNight:i know these folks well
Heidi Ullrich:@Olivier, suggest that we invite Adam, Renate and Mandy to the next call
Glenn McKNight:yes
Glenn McKNight:Satish you will be next
Glenn McKNight:Ali, Alan or Wale want to join in?
Satish Babu:Ok.
Glenn McKNight:yes
Glenn McKNight:17th of December
Glenn McKNight:Day Zero
Ali AlMeshal:@Glenn , this my first IGF so It is more of Learning carve for me .
Maureen Hilyard:@Satish.. great that APSIG is sponsoring some of our ICAN community to come to the IGF
Heidi Ullrich:I encourage all of you and any other At-Large member to add your sessions to the main space
Alan Greenberg:I am only aware of 1 ICANN event on Day 0 (Civil society). What is 2nd one?
Alan Greenberg:(I don't class ICANNWiki as an ICANN event.
Heidi Ullrich:@Alan - How Digital activists are shaping the evolution of the Internet: the voice of civil society in ICANN
Heidi Ullrich:That is the roundtable you are on
Heidi Ullrich:and: “ICANN – Looking ahead: - Challenges and Opportunities”
Alan Greenberg:Yes, but what is 2nd?
Satish Babu:"How Digital activists are shaping the evolution of the Internet: the voice of civil society in ICANN" and "The DNS and Emerging Identifiers (including DOA)"
Heidi Ullrich:@Glenn, are you planning on having a schedule of activities at the booth?
Alan Greenberg:Looking ahead is Tuesday.
Heidi Ullrich:Flash sessions, introductions to At-Large, live streaming sesisons on eacy day's acheivements, etc
Glenn McKNight:Yes Lighting talks are informal
Alan Greenberg:Ahh, thanks.
Heidi Ullrich:there will be some space right next to it
Heidi Ullrich:there is also a cafeteria (the Serpentine) right next door
Heidi Ullrich:nice place for some sessions
Maureen Hilyard:Aren't flash talks normally organised in a specific space?
Glenn McKNight:You as the booths organizers are responsible for the booths belongings. The Security advised not to leave valuable items unsupervised (like for example laptops).
Satish Babu:Yes, the Flash talks are in their own venue
Maureen Hilyard:I remember Tijani doing a lightning talk last year
Maureen Hilyard:We can put them back into the boxes, and put a large sign on the outside of the box to leave it alone!!
Glenn McKNight:Yes, we can setup an area for informal talks
Glenn McKNight:Birds of a Feather idea
Olivier MJ Crépin-Leblond:OK -- so we need to sign up for the flash talks. Please let us know how to. Or perhaps should we, as Heidi says, have a signup sheet so we keep on using the flash talks openings
Silvia Vivanco:Thank you Glenn for taking all the flyers :)!
Silvia Vivanco:we made sure all the flyers were taken by community members in Abu Dhabi
Glenn McKNight:17 pounds of stuff in my bag
Heidi Ullrich:@Glenn, approx how many of each do you have? Which languages?
Glenn McKNight:All english only
Olivier MJ Crépin-Leblond:If we have a padlock & chain we could put he expensive stuff in a locked suitcase and chain it to the booth wall
Glenn McKNight:yes i have a cable locking system i can bring
Glenn McKNight:i will bring a large case which we can cable
Glenn McKNight:no laptops etc to be left
Olivier MJ Crépin-Leblond:becuase the Intercontinental is NOT net door thus carrying boxes of stuff in and out is not good
Alan Greenberg:Who is responsible for taking from Office to venue?
Maureen Hilyard:Is there an APRALO banner coming.. we've got a large contingent coming it seems
Satish Babu:Also, do we have a large screen in the booth?
Satish Babu:Yes, it would be good to have RALO banners...
Wale Bakare:I think, there should be list of items to be placed and/or arranged at the booth
Heidi Ullrich:Given the size of the booth, two pop ups will fill up the space
Glenn McKNight:Very limited
Glenn McKNight:space
Heidi Ullrich:and you are all At-Large ;)
Olivier MJ Crépin-Leblond:@Glenn - excellent that you're bringing a case for the adapters
Glenn McKNight: Unlike at the IGF 2016, this year the booths will look more modest. Each booth will contain one desk, surrounded with 4 panels from three sides (please see the attachment: Horizontal Booths). The panels are in gray color. As you can see in the attachment, the overall booth area dimensions are: (180+180) cm x 210 cm. Please see the attachment for the panels dimensions.These panels are covered with a fabric, that will require you to have velcro fasteners to stick your info paper materials (posters and similar) to the panels. The UNOG will provide you with some. However, we strongly advise that you also bring your own supplies.Each booth will have 3 chairs.Each booth will have 1 power plug (voltage is 230 V and the frequency is 50 Hz).The whole Village area will be covered with a stable wifi network.
Glenn McKNight:ONly English
Satish Babu:Yes, we can distribute whatever languages we have...
Olivier MJ Crépin-Leblond:EURALO op up will go into the European Corner. At-Large Popup will go in At-Large booth
Maureen Hilyard:I accept EURALO and At Large Banners..
Wale Bakare:Thanks, @Olivier. We have the preplan arrangement of booth in place
Glenn McKNight:Noted Gisella will look at what literature she has and will arrange to get them at the booth
Maureen Hilyard:@Gisella.. that would be great to even get a few that our APRALO members can distribute as part of their general outreach at the event
Glenn McKNight:You will not need your converter at the booth..:)
Maureen Hilyard:You have become very low volume Olivier
Glenn McKNight:No literature rack
Maureen Hilyard:Would the local office have some racks in their office.. I could ask Diplo if they have a couple of spares that we can borrow
Evin Erdogdu:Reminder to all to please Tweet @ICANNAtLarge or share updates/photos via Skype to promote At-Large activity during IGF2017. Thanks!
Maureen Hilyard:I really don't think we need to be buying things before we make enquiries from local offices first!!
Maureen Hilyard:LOL Olivier
Alan Greenberg:Point to an photo of example of what you want
Glenn McKNight:Screen behind the booth
Maureen Hilyard:Probably need a multiplug so that we can set up a couple of laptops with displays
Alan Greenberg:If booth has a white back panel, you don't need a acreen.
Satish Babu:Glenn, do we know anyone else who has a booth? Maybe we can check the costs of a display screen...
Heidi Ullrich:Portable literature racks (wire): https://urldefense.proofpoint.com/v2/url?u=http-3A__www.displays2go.com_C-2D1478_Wire-2DLiterature-2DRacks-2DBrochure-2DHolders-2DMagazine-2DStands&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=mrDeztziKLa7gZqGADzxcnHA3QXmXYsnChWYBR4NElI&m=B0vl5OMGDbwgLsCvpBWmnUabt51ausE_PiRGETSLBEg&s=SvseOhLWQaK1oW-E2dOgVzDQyAGwKOzZj25RpajtH_E&e=
Heidi Ullrich:We could purchase that and bring it to each ICANN meeting
Olivier MJ Crépin-Leblond:exactly Heidi
Olivier MJ Crépin-Leblond:I saw exactly the same
Maureen Hilyard:Do the booths have white walls
Yesim Nazlar:@All: Gisella is now back on the bridge
Heidi Ullrich:thanks
Alan Greenberg:REmember if you rent anything, it will need to be removed from venue each day.
Wale Bakare:If the booths got walls - would they be hard surface or clothed type? The usefulness of walls depend on the surface
Maureen Hilyard:Buying the display equipment that ICANN can pack up and bring along to the next event, is fine..
Glenn McKNight:one sec alan
Wale Bakare:OLivier, do want the file sent to the list?
Satish Babu::-)
Maureen Hilyard:The logo brand for ICANN At Large would be signifcant for our giveaways
Maureen Hilyard:A query.. are all the RALOs represented at the IGF?
Glenn McKNight:label pins
Alan Greenberg:ICANN does not have a lapel pin.
Glenn McKNight:Chocolate- bowl
Silvia Vivanco:Swiss Chocolate
Maureen Hilyard:Who is paying for the chocolates?
Glenn McKNight:unsure
Heidi Ullrich:Please add your workshops :)
Heidi Ullrich:to the wiki page
Heidi Ullrich:@Glenn, are you filming/taking photos of each panel?
Heidi Ullrich:We should set up a sights and souonds of the IGF page
Alan Greenberg:I am certainly availble to speak at any ICANN-related session.
Alan Greenberg:Timing. Are we planning on ending on the hour. I have another call?
Glenn McKNight:Yes we will be finishing in 3 minutes
Maureen Hilyard:I lost connection of audio on the AC and Ph bridge for a couple of secs.. it happens occasionally but I miss stuff
Yesim Nazlar:checking your connection with the operator now
Alan Greenberg:Barring commitments I cannot avoid, I plan to attend all At-Large -related sessions.
Glenn McKNight:Me too i haven't heard from CT again
Satish Babu:Thanks Glenn!
Ali AlMeshal:bye all
Satish Babu:Bye
Wale Bakare:Thanks all. Bye
Glenn McKNight:Thanks and bye all
