CLOSED ACTION ITEMS

  1. Tijani, Sylvia, and Sergio to determine which ALAC WGs need French and Spanish interpretation

LONG-TERM GOALS

IN PROGRESS LONG-TERM GOALS -  NO UPDATE REQUIRED

  1. RALOs to decide on one representative to participate in group call with ICANN Legal regarding the RALO Bylaw changes the RALOs are considering
    1. Referred to RALOs and Secretariats
  2. LACRALO to put the questions it has developed onto the ALAC-Registrar [wiki: [Ideas for future ALAC-Registrar meetings|] ([Ideas for the content of educational materials to be developed by At-Large & Registrars|]) and have a call on each one of the RALO teleconferences for this to happen. But the question may be a little unclear.
  3. ExCom members, during their RALO meetings, to encourage ALS observers in various meetings. ExCom members, during the various meetings, are to encourage all RALOS to mention the fact that meetings are open to all.
  4. ExCom to consider having interpretation on calls in which only 1-2 members request it.
    1. In progress:  Overall strategy for archiving with interpretation/translation must be discussed at some point in future.  (Of course, ICANN operating language is English.)
    2. Note:  Even if interpretation not requested, must consider its usefulness for future archival purposes; it is true of translating transcripts, wiki and mailing-list work, etc.
  5. Future ALAC Statements, which are lengthy, are to include an executive summary.

IN PROGRESS LONG-TERM GOALS - UPDATE REQUIRED

  1. RALOs, ALAC, and ExCom to try to develop specific, long-term strategic plan for outreach, with aim of getting funded.
    1. Should include metrics (e.g., one ALS per country)
    2. Could include outreach to developing economies regarding new gTLD program
    3. Could seek help from Kurt P. and Carole C. (especially regarding metrics)
    4. See Session on 2012-15 Strategic Plan
    5. See Development Timeline & Assumptions for 2012-15 Strategic Plan
    6. In progress:  ExCom decided this is long-term activity, perhaps not done in time for 2012-15 Strategic Plan; outreach issue perhaps need to be sent to RALOs and ALSes.
  2. Board Consultations
    1. ALAC to refine its goals regarding its advising of the Board (for possible inclusion in 2012-15 Strategic Plan and/or Board paper). Focus on how the Board accepts and responds to advice from the ALAC.
    2. ExCom to develop a template for policy Statements, which might include executive summaries.
      1. Does the Board have a preferred template for Statements?
      2. Does the Board have a preferred template/format for the Chair's report at the meetings?
    3. At Large Improvements
      1. ALAC to refine its goals regarding its advising of the Board (for possible inclusion in 2012-15 Strategic Plan and/or Board paper).
        1. Include metrics regarding how much policy work ALAC does
        2. Include way of prioritizing ALAC statements for Board (possibilities include marking statements important enough for Board action, sending Board monthly/bimonthly list of ALAC statements, establishing list of topics about which the Board should consult with the ALAC)

OPEN ACTION ITEMS

  1. Staff to update list of Cross-Constituency WGs on ALAC AG wiki page
  2. Cheryl to manage winding up and archiving WGs to be closed, Matt to schedule time to work with Cheryl on this.
    1. Wiki pages:At-Large Engagement in ICANN WG, At-Large Naming Issues Taskforce WG, Future Structure, Accountability and Transparency of ICANN WG, ccNSO / At-Large Coordination WG, At-Large IRT Process WG
  3. Evan to follow up with on on Beau the chairing and repopulation of the At-Large Registrants Rights and Responsibilities WG.
  4. Alan Greenberg to send a message to Xavier Calvez regarding the pooling of budgets for the AFRALO Dakar Events.
  5. Olivier Crépin-Leblond to follow up with the ASO Chair, Louis Lee, on further Cross Constituency work. 
  6. Staff to work with Cheryl Langdon-Orr in preparation of the RoP WG.There is to be a call for membership. 

TO BE COMPLETED IN COSTA RICA

RECENTLY CLOSED

  1. Gisella to send Rinalia the Google Calendar of At-Large activities.
  2. Staff to help Rinalia in finding archived material on ALAC advice previously made on TLD with regards to 1 and 2 character second level domains.
  3. Staff to contact Carlton Samuels about charing and repopulating the At-Large WHOIS Policy WG. Holly Raiche to be CCed to the message and asked if he would like to be part of the Whois.
  4. Staff to contact Alan Greenberg about sending a message to Xavier Calvez regarding the pooling of budgets for the AFRALO Dakar Events.
  5. Carlton to chair and repopulate At-Large WHOIS Policy WG.
  6. The matter of getting in touch with NPOC is to be given to the Executive Committee.
  7. ExCom (Olivier Crépin-Leblond) to repopulate the working groups, specifically the Budget and Finance Subcommittee which the Chair of the ALAC leads. The Chair is to reach out to 2 people from each region - 1 person from the RALOs and and 1 person from ALAC within each region.
  8. Heidi Ullrich to determine the number of Staff hours that went into preparing for the Dakar Capacity Building Events
  9. Olivier Crépin Leblond to ask the regions for input on the Framework of Interpretation Working Group – Interim Report

NEWLY ASSIGNED ACTION ITEMS

  1. Olivier to write to Steve Crocker, chair of the ICANN board, starting disuccsions for templates for statements and chair reports.
  2. Olivier Crépin-Leblond, helped by At-LArge Staff, to email new ALAC members and ask that they they repopulate the WGs (a standing requirement of new members). 
  3. Olivier Crépin Leblond to write to the Chair of the new gTLD/At-Large WG regarding Kurt's request for a JAS Implementation followup. 

 
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