This Workspace has been created to assist the ALAC/At-Large community in developing FY24 Additional Budget Request (ABR) proposals. The ALAC Finance and Budget Sub-committee (FBSC) will review all proposals submitted and will agree on which to submit to ICANN on behalf of the ALAC.
FY24 ALAC/GSE Criteria for Additional Budget Requests:
- Proposals should include activities that will make the entire At-Large community more effective in policy advice development.
- Outreach should not be a major focus. Activities to improve engagement with existing members is encouraged.
- If any request is made on outreach, it should go through the CROP program or as a part of a larger ALAC request for RALO Discretionary Funding.
- RALO requests should be strategic and in line with their region's Strategic Plan and the RALO's strategic outreach plans and At-Large Priority Activities and must be endorsed by their RALO and the relevant GSE Regional Vice President prior to being submitted for consideration by the FBSC.
- Priority will also only be given to those who have provided draft reports as requested as part of the FY23 ABR approval language. Final reports must be submitted by the end of FY23.
- Staff is currently expecting that basic resources for community communications/printing will be supported through the core ICANN budget, but that community proposals for printing , etc. will be accepted as a back-up in case expectations change. Specific proposals for communications resources beyond simple printing and editing functions should be prepared and submitted.
Important Documents and Resources from ICANN Finance and Policy Staff
- FY24 Community Additional Budget Requests Process description and timeline FY24 Additional Budget Request Process
- Principles that govern ICANN’s request assessment work Additional Budget Request Principles
- FY24 template request form Additional Budget Request Form: Word version to prepare your request; New Online form to submit your request once approved by the FBSC
- Quick reference guide of frequently asked questions about the Additional Budget Request process and program Additional Budget Request FAQ
- Please e-mail any questions you may have to abr@icann.org and be sure to check the Finance Community Wiki for updates.
- IMPORTANT: At-Large staff will send all At-Large requests to Planning@icann.org following decisions made by the FBSC.
FY24 Additional Budget Request Timeline
The timeline and deliverables for the process are as follows:
Timeline | Start | End | Status |
Kick off and Submission period | 17 October 2022 | 30 January 2023 | In Progress |
Joint OFB-WG/FBSC call | 27 October 2022 | 27 October 2022 | Completed |
FBSC representatives and/or staff to send notice of opening of FY24 Additional Budget Request (ABR) process to RALOs | 28 October 2022 | 28 October 2022 | Completed |
Informal Webinar on the FY24 Additional Budget Request Process | 8 December 2022; 16:00 UTC | Completed | |
RALO leadership to review ALS requests or complete a template on behalf of the RALO in collaboration with their GSE Regional VP and send requests to staff@atlarge.icann.org | 12 December 2022 | 23 December 2022 | |
Discussion of draft proposals by FBSC | 3 January 2023 | 6 January 2023 | |
Revised proposals to be sent to the FBSC for final review. | 9 January 2023 | 13 January 2023 | |
The FBSC to review all the RALO revised requests. | 16 January 2 | 19 January 2023 | |
The ALAC to review the proposed At-Large FY23 ABRs during their monthly call | 24 January 2023 | 24 January 2023 | |
Submissions Due – send to planning@icann.org (IMPORTANT: At-Large staff will send all At-Large requests to Planning@icann.org) | 30 January 2023 | 30 January 2023 | |
SO/AC consultations at ICANN 3 (by request, during Constituents’ Day) | 11 March 2023 | 16 March 2023 | |
ICANN org Assessment Report | 24 April 2023 | ||
ICANN Board Finance Committee Review and recommendation for approval to the Board | 9 May 2023 | ||
ICANN Board consideration | Late May 2023 | Late May 2023 |
Note*: ICANN BFC & Board review, recommendation, and approval dates are tentative.
ALAC:
Title of Proposal and Request | Person or Group Submitting | Request Number | Description | Comments by FBSC Members | FBSC Notes and Decision | Status |
---|---|---|---|---|---|---|
ALAC FY24 ABR for an End User Campaign Playbook | ALAC (CBWG) | Purpose A key objective of the At-Large Community, over the next few years, is the increased fluidity with which the community, as a whole, is mobilized for feedback and message amplification. To that end, a “playbook,” which outlines a framework for mobilization, peculiar to the At-Large organization. Such a playbook would outline the various types of mobilization and the processes for initiating each one. Furthermore, the playbook would outline a standardized set of ‘key messaging’, communication ‘best practices’ and techniques for engagement that are most suitable or ‘bespoke’ for the ICANN Multistakeholder model. It will aid in the alignment of activities to a common or agreed upon theme (or set of themes) or ‘agreed upon approaches’ that in turn are clearly both within ICANNs’ remit and tied to any current phase of strategic planning. Alignment The design and development of the proposed At-Large End User Campaign Playbook aligns both specifically with one of the primary purposes of ICANN At-Large and the RALOs as a conduit between ICANN, Domain Name Registrants and Internet end users (including consumers) as well as relating to several of the current ICANN Operating Initiatives outlined in the FY23-27 Operating and Financial Plan and the FY23 Financial Plan and Budget particularly: 3. Evolve and Strengthen the Multistakeholder Model to Facilitate Diverse and Inclusive Participation in Policymaking; 4. Evolve and Strengthen the ICANN Community’s Decision-making Processes to Ensure Efficient and Effective Policymaking; 7. Promote the Universal Acceptance of Domain Names and Email Addresses; 9. Evaluate, Align, and Facilitate Improved Engagement in the Internet Ecosystem and 10. Improve Governmental and Intergovernmental Organization (IGO) Engagement and Participation in ICANN Through Targeted Engagement In its role as an advisory committee, the ALAC is tasked with representing the “interests” of individual end users, within the various ICANN policy development activities. The identification of these interests includes rigorous discussion, interest balancing and, where possible, research. The At-Large community is unique in the depth of its “bench,” given the structure of regional organizations and At-Large structures. Ideally, the identification and balance of interests would involve soliciting feedback, on particular policy topics, from a broad spectrum of At-Large community members. A standardized set of processes and procedures for obtaining this feedback will increase the efficiency and frequency of such outreach. Furthermore, the At-Large community is tasked with public education on ICANN remit, policies and initiatives. Establishing a framework and set of best practices around message amplification will facilitate increased efficiency and reach of those efforts. Audience Audience is ‘General’ but designed for existing and future ALAC/At-Large Membership use across all RALOs and Regions primarily in their outwards facing interactions beyond the ICANN Community, but may indeed have utility for ‘inreach activities’ and should be applicable for use across many demographics, but within the proposed Playbook sectoral specific ‘best practices’ should be identified. Outcomes Such a playbook should provide for both the more effective setting of goals or objectives in a standardized S.M.A.R.T way and therefore provide more meaningful and useful metrics and measures of outcomes. In addition the use within ALAC/At-Large of a well designed Campaign Playbook (including templates) and standardized resources and messaging in outreach and engagement activities will both ‘professionalize’ the plans, mechanisms and tools utilized and allow for local language use as required, with fewer risks to messaging outcomes; as well as generally enhance the overall image and reputation/trust of ICANN At-Large. | ||||
Support for O&EWG resource development for community outreach | ALAC (OE-SC) | Purpose At-Large has an important role in disseminating ICANN policy and general information within their regional communities. The information that goes out is mainly general and currently, usually in a formal presentation. The Outreach and Engagement Working Group has been given two tasks: The first goal of the working group will be to decide on a particular topic that regional groups can work on together and to return their ideas to the main group by email or at an update at the monthly meeting of the O&EWG. This would be an ongoing development during the year with one or more differently focused activities being worked on at the same time, ideally under the leadership of one of the regional liaisons. While the idea may come from a particular region, as the momentum grows during O&EWG meetings, other regional participants may join to contribute to the development of that specific resource (and at the same time, learn more about the content of that resource topic). While we would encourage creating online assets that people can use to engage community members to learn online in a fun way rather than as a formal learning course, the objective would be to create a learning asset that could be used in a group activity where people could learn content about ICANN from both the activity and in their interaction and discussion with others during the course of the activity. The purpose of the budget request is to provide an adequate fund which can support the production of prototype samples The activities must engage community participants to learn about what ICANN does and ultimately become informed enough to be able to Any completed prototypes could be trialed at the AP and AF General Assemblies at the end of 2023 |
RALOs:
RALO Requesting | Title of Proposal and Request | Person or Group Submitting | Request Number | Description | Comments by FBSC Members | FBSC Notes and Decision | Status |
---|---|---|---|---|---|---|---|
CROSS-RALO | E-tool “Welcome Package” for all RALOs newcomers | Natalia Filina (EURALO) for Cross-RALO | Purpose Electronic resource/E-tool, "Welcome Package" is a guide for new and existing members of the At-Large community, which accumulates and gives in a convenient understandable form (texts, infographics, videos, links, names, application forms) complete information on how best to start working in At-Large and take more than 1 role (PDP, organisation, finance & budget, CPWG, reviews, analytics, communications etc). The amount of work is significant, the next financial year may be devoted to this project, but the result will be used for many years ahead (it will only be necessary to make updates occasionally). Alignment The project is fully consistent with the ICANN mission and current strategic plan, because it helps to involve into the At-Large/ICANN activities interested professionals (including technical specialists) from around the world, and this will help:
The implementation of the project is clearly related to ongoing political, advisory or technical work: we will help to attract more professional members of the community to work (PDP, organisation, finance & budget, CPWG, reviews, analytics, communications etc), mobilize the existing community, ensuring that people navigate directly first to the knowledge base, then to processes, working groups and mentors who will help get started. Details of the "Welcome package" multilingual E-tool: It is a guide book for new community members (Individuals or ALS members), as well as for those who just have applied for participation. This Guide book will help to get the useful understandable information: - to understand the place, role and purpose of the At-Large Advisory Committee in the ICANN structure. - to find the set of required information for learning how to start the interacting and get involved in the work process - to start to navigate all open web resources of ICANN and At-Large. - to get to know the key people of the local European ICANN, IG community, to understand the wide spectrum of the community members` expertise in order to establish the interaction, to ask substantive questions, and to identify the opportunities for mentoring support. - to follow the ICANN, At-Large, RALOs news on all communication channels - to find mentors within At-Large/ICANN - to find exact expertise (At-Large member with needed professional knowlege related ICANN issues, Technical IG or IG) - links to forms for applications to all RALOs, Associations of individuals. - to use as excellent open knowledge base - there are links to Capacity Building webinars, online courses, videos, infographics and other learning resources offered here. (Apparently it might be an accessible e-tool hosted on additional external resource - landing page). If the question arises - are we duplicating the At-Large website? no. We are creating a separate usability tool that will be easy to use and understand for any beginner. Audience All regions without restrictions. Age - from 25 years.old Gender - all Members of organisations and non affiliated individual members representing the interests of internet users worldwide. (prof areas: IT, IG, diplomacy, academia, research, human rights, legal/regulatory, IoT, Cybersec etc) Outcomes Raising knowledge for mobilizing community and a new inflow of professional experienced active members to work in all areas of the At-large, ALAC mandate and their possible moving to all ICANN constituencies. Total Support being requested: $25,000 USD | ||||
CROSS-RALO | Zoom Room for each RALO | Sebastien Bachollet (EURALO) for Cross-RALO | Purpose A dedicated Zoom Room to be managed by each RALO leadership and used to help ALSes and individual mobilisation and preparation calls for RALOs. Alignment (No text) Audience RALO ALS and individual members Outcomes Help the ALS and individual members to be more involved in RALO, At-Large and ICANN activities. Total Support being requested: $1,000 USD | ||||
EURALO | |||||||
LACRALO | Universal Acceptance Hackathon | ||||||
LACRALO | Caribbean DNS Observatory – Government | ||||||
LACRALO | Indigenous Community in Bolivia (Title TBC) | ||||||
LACRALO | Latin America and the Caribbean Forum on Cybersecurity and Internet Governance | ||||||
LACRALO | LAC Digital |