At-Large Approved FY16 Special Request Implementation Workspace

At-Large FY16 Special Request for a Strategic Working Session for ALAC and RALO Leaders at ICANN Public Meetings 54 and 55 Workspace 

The ALAC is requesting Strategic Working Sessions for the ALAC and RALO Leaders to take place on the Saturday prior to the start of ICANN 54 and 55. These sessions, similar to the working sessions on Saturday allocated to the GNSO and the GAC, would allow for extended policy discussions, strategy development and discussion of prioritizing their workload.

Meeting Agenda

Session materials

One day ALAC Development Session for the 15 members of the ALAC, both continuing and incoming members, at the end of the ICANN 54 Meeting on Friday, 16 October. 

This Development Session would have as a goal to foster co-operation within the ALAC as well as planning for ongoing and upcoming projects and activities within the ALAC.

This Session would serve as a team-building exercise to increase collaboration and to work more effectively as a virtual global team inter-sessionally.

The Session would also include a session on professional skills development. This latter activity would increase the ability of all ALAC members to develop critical skills needed to more effectively participate in meetings and work in a multi-cultural environment.

The GNSO piloted a similar activity in FY14 and FY15 with substantial success.  This request is approved on a pilot basis to see if the model can be effectively applied to the ALAC Leadership at the FY16 AGM. Pilot effort to follow GNSO model. Approval anticipates up to 20 travelers only and covers meeting room expenses as well as an additional hotel night stay for meeting participants (several will already be covered by other travel support mechanisms).

Meeting Agenda

Briefing book for incoming ALAC Members to be prepared by At-Large staff in collaboration with the ALT.

Facilitator for team building exercise.

Facilitator for professionals skills development session.

This is a pilot program of captioning for 3 RALO and/or ALAC monthly meetings, and/or 3 Working Group meetings or webinars over one year.

Approved on a pilot basis to start in October 2015. ICANN has recognized the value of captioning technology during meeting support efforts.  The IT Team has been consulted and is capable of providing limited - but growing accessibility support for community calls and meetings.  Amount of calls/meetings supported per month will be determined by the IT Team - pending available resources and technology.  Goal will be at least three calls/meetings per month to determine viability. Staff will report on effectiveness of pilot effort and consult with community leaders after the first 3 months of the pilot program.  Expected nominal increase of IT expense .

ICANN has created introductory guidebooks for newcomers/ learners on various aspects of the ICANN eco-space. These materials are either  limited  print format or on a  non-interactive PDF format

This proposal suggests an updating of the materials to become e-book resources  for  use on mobile, Kindle and other devices. Secondly the material  would take advantage of the  add on feature of  audio reading capability providing  audio transcription to the existing materials

Creation of informational community content is a capability that the Communications Team has developed over the past few years.  Continuing the trend of successful collaboration, the Communications Team will be allocated FY16 resources to support community content production requests - see FY16 - 54 below. For this particular request, the Communications Team will consult with the NARALO Leadership on developing the appropriate materials to achieve the goals outlined in their proposal. Important to note that Communications Team methodology includes understanding the end goal of each community proposal at the front end, which may not end up to be the exact type of content or media requested yet will achieve the same goal.  Staff members of the DPRD will also be involved to help strategize an effective implementation methodology as the e-book documents are likely to be housed on the ICANN Online Learning Platform.  See FY16-54 below.

(Outcomes)

Learning Modules

• Provide platform flexibility to learners
• Production of properly configured resources  viable on mobile and E-Readers
• Choice and convenience to end user
• Expand the usability and use of existing resources
• Integration of online resource to customer  feedback
• Audio track to compliment the  e book materials

ALAC Position Papers

• Conversion of ALAC recommendations ie. PIC from PDF  into  E-version with Audio file to provide flexibility and accessibility

Enhancement of ICANN LEARN and Academy programs

• Integration with ICANN LEARN and Academy tools will result in enhancement of the existing tools.

Pending acceptance by the IGF MAG of this program - support for 3 AFRALO travelers is allocated.  Travelers must agree to produce a trip report on what the support made possible - i.e., other work, meetings. ICANN staff is not available to support session development, preparation or other support.

At-Large FY16 Request for an APRALO Leadership Team Outreach at The Tenth Annual IGF Meeting Workspace

There are 2 parts to this request:  APRALO Leadership driven Outreach at IGF and IGF Workshop Proposals.  In regard to the Outreach, as the proposal notes, it is not anticipated that there will be many Asia Pacific attendees at Latin America IGF.  The metrics provided for leadership team outreach do not appear to track for an event that is in Latin America rather than the Asia Pacific.  This concept may be more applicable for a future IGF located in the AP region.  With respect to workshop proposals - pending acceptance by the IGF MAG of the sessions proposed here - support for 2 APRALO travelers will be allocated.  Travelers must agree to produce a trip report on what this support made possible - i.e., other work, meetings. ICANN staff is not available to support session development, preparation or execution.

FY16 resources are only available to support one At Large General Assembly (GA) this fiscal year.  The ALAC has the opportunity to choose between the EURALO GA (line 43) and the NARALO GA (line 48) proposals. Consideration of future GAs will be taken up again in FY17.

Approved with limitations on travelers and training resources as follows. Activity to take place in conjunction with June 2016 ICANN Meeting in TBD location in Latin America and only cover cost of one extra hotel night for up to 25 travellers. Resources are not available to provide professional leadership training in FY16. Staff will examine the possibility of using previous LTP graduates who reside in the region (with emphasis on selecting individual(s) who are already funded to attend that ICANN meeting) to provide training opportunities. Staff will support providing of session rooms and required materials for the training to be successful. Preference should be given to alumni of the Fellowship program who are actively engaged in ICANN and would benefit from leadership skills training.