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Meetings

Next Meeting:12 July 21 September 2023

Previous Meeting: 24 January 10 August 2023

Action Items

Meetings

Previous Meetings

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FY24 Activities

Activity	Project Lead	Areas of Work	Timeline	Key Resources	Status

FY20-FY21 Activities

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At-Large Participation Toolkit
Develop a set of materials for each stage of involvement:
1) Onboarding;
2) Initial engagement (WG membership; assigned a coach/mentor;
3) Policy Advice development involvement;
4) At-Large leadership

At-Large Participation Toolkit

Post-ATLAS III Activities

Also see: At-Large Outreach and Engagement Activity Dashboard

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2. General Assemblies (planning in collaboration with the Regional Leadership of RALOs who have General Assemblies in 2020-2021: EURALO and LACRALO)

How can ATLAS III activities and learning be carried on to GAs as a process of continued learning and skill building resulting in increased engagement?
What kind of information is important to impart to members about At-Large to encourage greater engagement by individual members (unaffiliated and ALS)
Has an assessment been carried out about those who were invited to the last RALO GA and how many are actually engaged a year later?

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3. RALO Outreach and Engagement Strategies

RALO O&E co-Chairs to be appointed by the RALOs
Ensure that RALO strategies are prepared and presented to GSE VCs
To include implementation plans and allocation of CROP and Discretionary Funding
Role of At-Large Ambassadors to be developed in consultation with the RALO co-Chairs (who will discuss with RALO leadership)
Co-Chairs to share policy resources produced in-house by their RALOs in collaboration with their CPWG representatives
Incorporate the recommendations that come out of the ATLAS Survey relating to Outreach
Each RALO is to work with their Regional leadership, their SC on O/E co-chair, their At-Large staff manager and GSE VP/liaison on the development of their region's FY21 Regional Strategic Outreach Plan.
Regional calls will be set up with the above people.

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Post-ATLAS III Activities

At-Large Regional FY21 Outreach and Engagement Strategic Plans

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4. Repository of skills and interests

Survey of those members who are the key participants within ALSes for skills and interests as they relate to key policy areas and outreach activities
Analysis of surveys to identify possible capacity building needs and identify potential leaders in various interests (policy/engagement/outreach/etc.)
Identify how these skills and interests relate to the policy, engagement and outreach activities of At-Large and ICANN

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Outreach Activities during COVID-19

SC on O/E Co-Chairs and Regional Leaders

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Given the COVID-19 sitatation, some events are being held on a virtual basis. SC on O/E Co-chairs are requested to identify virtual events in their region and work with their Regional Leadership to organize participation in these events.

Co-Chairs are requested to provide feedback on the SC on O/E monthly calls.

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Co-Chairs to prepare a draft O/E strategy that outlines the key priorities and achievements for FY21.
Draft to be presented to SC on O/E during April meeting.

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Open for comments through 30 April.

Highlights
At-Large Loop/At-Large Campaign	Phishing - Email Alert and Seminar DNSSEC - Webinar UA Day - Seminar and UA Day Activities Next Round - Seminar	Phishing Email Alert - Fall 2023
IGF	Booth: Slots at the ICANN booth (with prepared agenda) can be used for: Meetings of new potential community members and providing information about At-Large Cross RALOs coordination events Flash sessions for guests - about At-Large and the opportunity to join Inviting to participate in ICANN 78 and join (virtual or in person) ALAC sessions Taking pictures and posting on Social Media and encouraging guests do same Social Media: At-Large members can publish announcements of IGF sessions in which they will take part, especially if the topics relate ICANN topics Proposed hashtags to use #ICANNAtLarge #AtLargeinKyoto …. Reporting: Participants to add summaries on the essence of discussion and conclusions after IGF sessions, plenary sessions and round tables, which they will organize, moderate, participate as speakers.	Before the IGF Identify the list of At-Large community members who will attend and participate in IGF 2023 sessions, meetings and discussions https://community.icann.org/display/atlarge/At-Large+Outreach+Activities+at+the+2023+IGF+in+Kyoto%2C+Japan During the IGF At-Large members are encouraged to: - give summary on the essence of discussion and conclusions after IGF sessions, plenary sessions and round tables, which they will organize, moderate, participate as speakers. - on social media, At-Large members can publish announcements of IGF sessions in which they will take part, especially if the topics relate ICANN topics. Proposed hashtags to use #ICANNAtLarge #AtLargeinKyoto … Slots at the ICANN booth (with prepared agenda) can be used for: Meetings of new potential community members and providing information about At-Large Cross RALOs coordination events Flash sessions for guests - about At-Large and the opportunity to join Inviting to participate in ICANN 78 and join (virtual or in person) ALAC sessions Taking pictures and posting on SocMedia and encouraging guests do same and Post IGF Highly recommend to organize cross-RALO open RoundTable and discuss the outcomes of IGF 2023 (In November 2023)	At-Large Activities at the 2023 IGF in Kyoto, Japan Workspace - Kyoto, Japan; 8 to 12 October 2023.
ICANN78	The goals of ICANN78 At-Large OE campaign plan: To raise awareness of community members about the ICANN78 schedule and topics of discussions. Increase the number of attendees (offline and online) at At-Large meetings and events. Involve ICANN community members (existing and new) in participation and discussions, exchange information and opinions at At-Large sessions and cross-community meetings and events. Establish personal contact with community members who are interested in joining At-Large and give all possible information on how to do it and how to start effective work within the At-Large community. To draw attention to the goals and results of At-Large work. Tasks: Plan a number of events before, during and after ICANN78. Create or improve existing channels for information exchange between stakeholders Continue to communicate and work with new (or mobilized) At-Large community members after ICANN78. Important to: Support messages about the inclusivity of At-Large community Give simple explanations, answers and navigation about joining At-Large community Support multilanguage mode of interaction Gather feedback, information about the questions, concerns and experiences of end users from attendees of the events. Highlight the importance and great experience of virtual attending the ICANN78. EURALO takes a special responsibility (as well as an opportunity) due the fact ICANN78 will be held in EUROPE, it is a rare opportunity to strengthen existing contacts and establish new contacts with organizations and individuals who deal with the problems of Internet end users from different sides (research, technical, academy, legal field, civil society, youth etc).	Timeline ICANN78–Hamburg – 21-26 Oct 2023 Prep Week: Intersessional Week: ICANN78 Week: 21-26 October 2023 Before ICANN78: Identified the list of ICANN78 At-Large agenda and sharing the information, announcements via Social Media. During ICANN78: At-Large members are encouraged to give summary on the essence of discussion and conclusions after sessions, putting it on the wiki agenda page ___________. All At-Large community members are invited to support the OE campaign, spread the information on social media, and participate in OE events. Some members of the community (presumably OE Liaisons or anyone interested, delegates from each RALO) will directly participate in the organization. OE Campaign ideas: Slots at the ICANN booth (with prepared agenda) can be used for:	ICANN78 - October 2023: Annual General Meeting - Hamburg, Germany; 21-26 October 2023
UA Day 2024
ICANN79
ICANN80