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Action#DescriptionLeadOpenDueStatusLatest Report
GENERAL
029Populate the information in the ATLAS II Participants Wiki pageCarlos Reyes02/03/1414/03/14Started

(17/04/14): ATLAS II Participants list is up-to-date except for information regarding thematic working groups and mentor assignments. [Chat] [Transcript - Pg.2] [Reference Meeting Page]

032Send a note to all RALOs suggesting to add a quick ATLAS II status update in their monthly meetings.Carlos Reyes26/03/1425/04/14Started(17/04/14): CR to work with SV to ensure that RALO secretariats are discussing ATLAS II in monthly meetings and disseminating more information. [Chat] [Transcript - Pg.2] [Reference Meeting Page] 
035New thematic working groups were determined at ICANN 49 in Singapore, so a new survey will be sent to ATLAS II Participants after thematic working group descriptions are receivedCarlos Reyes17/04/1407/05/14Started(17/04/14): Opened today. [Chat] [Transcript - Pg.2] [Reference Meeting Page] 
SURVEY
       
EVENTS
013Coordinate Faire of Opportunities EventGlenn McKnight12/01/1427/03/14Started

(17/04/14): Need to have a clear picture of the final sponsorship (or budgeted) money that will be available for the Fayre, waiting for Nancy Lupiano to provide the final room layout. Need a volunteer to aggregate the music that will be used in the background. The keynote speaker is still undefined. [Chat] [Transcript - Pg 7-11] [Reference Meeting Page] 

 

 

014Coordinate the ATLAS II Mentoring ProgramFatima Cambronero13/01/1427/03/14Started

(17/04/14): Nothing to report. [Chat] [Transcript - Pg. 24-25] [Reference Meeting Page] 

022Coordinate the ATLAS II Event AgendaTijani Ben Jemaa18/02/1427/03/14Started

(17/04/14): Room with ccNSO may no be big enough for everyone, GAC meeting is not confirmed yet. Need to get the new survey out to finally coordinate the thematic group break out rooms [Chat] [Transcript - Pg. 12-16] [Reference Meeting Page] 

SPONSORS
015

Sponsorship updates

Olivier Crepin-Leblond

13/01/1431/03/14

Started

(30/04/14): Update sent to Mailing List. Some Sponsors secured but with continues to look for more. [ message ] (17/04/14): As we speak, following up with everyone, and making sure we will have more than enough for all of the things that we wish to do, if of course, you have any other contacts or suggestions as to other organisations we can get in touch with, please let Olivier know and we can talk to them.  It’s better to have more than not enough. Please refer to the transcript for more details. [Chat] [Transcript - Pg. 25-30] [Reference Meeting Page] 

LOGISTICS
009Ask Constituency Travel about visa application invitation letters for ATLAS II participants and ensure that the list of approved travelers is sent to the Foreign Office for distribution to the UK Embassies and UK Consulates around the worldHeidi Ullrich20/11/1331/01/14Started

(17/04/14): Invitation letters available in 5 languages. Still looking into sending the list of approved participants to the foreign office. [Chat] [Transcript - Pg.4] [Reference Meeting Page] 

031Update on room assignments for ATLAS summit events as follows: ATLAS II plenary, thematic sessions and Fayre of OpportunitiesHeidi Ullrich15/03/1401/04/14Started(17/04/14): We  do  have  the  ATLAS  II  plenary  Saturday, Sunday and Thursday the Windsor suite. The thematic sessions, there are five rooms for those.  Two will be in the main room, which is going divided in two, and then there are three breakout rooms.  The Fayre of Opportunity will be in the Windsor suite as well day. Staff is confirming  with  Nancy  whether,  if  we stop  the  clock  at  13:00, her team will be able to move the u‐shape, so there will be more room for that. [Chat] [Transcript - Pg.5] [Reference Meeting Page] 
PUBLIC RELATIONS
016Coordinate the ATLAS II Communications Working Group

Carlos Aguirre Natalia Enciso Maricarmen Sequera 

13/01/1427/03/14Started

(17/04/14): Nothing to report. [Chat] [Transcript - Pg. 16-17] [Reference Meeting Page] 

025Coordinate the ATLAS II Public Relations Sub-Working GroupMurray McKercher20/02/1427/03/14Started

(17/04/14): A doodle has been sent out to coordinate the first PR WG meeting. Agreed to merge AI 017 & 019 into this one. [Chat] [Transcript - Pg. 17-25] [Reference Meeting Page] 

036Distribute ATLAS II promotional video to ATLAS II participant listHeidi Ullrich17/04/1405/05/14Started(17/04/14): Opened today. [Chat] [Transcript - Pg. 15] [Reference Meeting Page] 
ROI
024Coordinate the ATLAS II ROI Sub-GroupCheryl Langdon-Orr18/02/1431/01/15Started

(1702/0405/14): No further update on Action Item 24 since the Singapore meeting [Chat] [Transcript - Pg. 26] [Reference Meeting Page]  Requests for basic but essential pre London Meeting data points and information have been sent to Staff and ALAC Chair, next steps will flow receipt of this information for use as both baseline and for early reporting.

 

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Completed Action Items

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