Action#	Description	Lead	Open	Due	Status	Latest Report
GENERAL
029	Populate the information in the ATLAS II Participants Wiki page	Carlos Reyes	02/03/14	14/03/14	Started	(06/03/14): IN PROGRESS. Now that the participant database and thematic group survey are both largely complete, Carlos Reyes will begin to populate the ATLAS II Participants wiki page. [Chat] [Reference Meeting Page]
030	Reminder for survey regarding thematic sessions and result updates	Carlos Reyes	15/03/14	27/03/14	Started	(15/03/14): Opened today.
SURVEY

EVENTS
013	Coordinate Faire of Opportunities Event	Glenn McKnight	12/01/14	27/03/14	Started	(06/03/14): The following three key action items have been ratified: 1-Purpose and goals of the event, 2- Ambient or background music 3.Food for the event. Outstanding for the each RALO to assign a designate to collect their local music collection and person in charge of their table displays. [Chat] [Reference Meeting Page]
014	Coordinate the ATLAS II Mentoring Program	Fatima Cambronero	13/01/14	27/03/14	Started	(20/02/14): Nothing to report. [Transcript Page: 19] [Reference Meeting Page]
022	Coordinate the ATLAS II Event Agenda	Tijani Ben Jemaa	18/02/14	27/03/14	Started	(2006/02/140314): Nothing to report. [Transcript Page: 19] Waiting for the survey results for the thematic sessions. Rooms for the thematic sessions have not been allocated yet. Capacity building program is being form . Staff helping in getting trainers. [Meeting Recording ~22:00] [Reference Meeting Page]

SPONSORS
015	Sponsorship updates	Olivier Crepin-Leblond	13/01/14	31/03/14	Started	(20/02/14): Proposals have been sent to Microsoft, Facebook, Public Internet Registry (PIR), Afilias, and to Google. In the pipe, Walt Disney and ISOC. [Transcript Page:22] [Reference Meeting Page]
LOGISTICS
009	Ask Constituency Travel about visa application invitation letters for ATLAS II participants and ensure that the list of approved travelers is sent to the Foreign Office for distribution to the UK Embassies and UK Consulates around the world	Heidi Ullrich	20/11/13	31/01/14	Started	(06/03/14): Invitation letter has not gone out yet. It will be sent in English first. Pending invitation letters in other languages and travelers list to the UK Foreign Office. [Meeting Recording ~12:00] [Reference Meeting Page]
031	Update on room assignments for ATLAS summit events as follows: ATLAS II plenary and thematic sessions and Fayre of Opportunities	Heidi Ullrich	15/03/14	01/04/14	Started	(15/03/14): Opened today.
PUBLIC RELATIONS
016	Coordinate the ATLAS II Communications Working Group	Carlos Aguirre Natalia Enciso Maricarmen Sequera	13/01/14	27/03/14	Started	(2006/0203/14): There are 20 volunteers registered in this group. There are in the process of coordinating the group activities. [Transcript Page: 12-19] Sub-teams created for the Newsletter and WebPage design work. Already had 2 calls. Timeline established. Tasks assigned to Sub-Team Leaders and members. Defined a call with each sub team leaders next for week to coordinate their work. [Chat] [Reference Meeting Page]
017	Develop outreaching ATLAS II strategic goals	Murray McKercher	06/02/14	27/03/14	Started	(2006/0203/14): Recommended to move this item to the PR group for further development. [Transcript Page: 23] No status report presented [Reference Meeting Page]
019	Define ATLAS II likely impact and call to action	Murray McKercher	30/01/14	27/03/14	Started	(2006/0203/14): Recommended to move this item to the PR group for further development. [Transcript Page: 23] No status report presented [Reference Meeting Page]
025	Coordinate the ATLAS II Public Relations Sub-Working Group	Murray McKercher	20/02/14	27/03/14	Started	(20/20/14): Murray McKercher provided his expectations for the group. From the transcript: "...generally my goals and objectives are to align messaging from the At Large group along with the ICANN staff." [Transcript Page: 2] [Reference Meeting Page]
026	Coordinate having a special lanyard or a special sticker at the bottom of the name tags to identify ATLAS II participants	Heidi Ullrich	20/02/14	31/03/14	Started	(06/03/14): Verifying with meeting staff to see if lanyard and badge sticker can be handed-in to ATLAS II participants at the time of their registration. Plan B will be to give the lanyards and badge stickers at the beginning of the summit activities. [Meeting Recording ~13:00] [Reference Meeting Page]
027	Propose a design for the special lanyard or a special sticker at the bottom of the name tag that will be used to identify ATLAS II participants. (see AI 026 also)	Carlos Aguirre Natalia Enciso Maricarmen Sequera	20/02/14	31/03/14Unstarted	Started	(2006/0203/14): Opened today. [Transcript Page: 15] Work in progress. Designers are working on a new design for the Atlas II following ICANN profile [Chat] [Reference Meeting Page]
028	Prepare a "wish-list" of items to give a way (memorabilia) for the ATLAS II Participants	Carlos Aguirre Natalia Enciso Maricarmen Sequera	20/02/14	31/03/14Unstarted	Started	(2006/0203/14): Opened today. [Transcript Page: 14] Desig team is working on these. Designs that have been asked are: Newletter, WebPage, Tag, Memorabilia. [Chat] [Reference Meeting Page]
ROI
004	Generate a feedback form in conjunction with the ROI Sub-group to capture summit feedback from attending ALSes	Wolf Ludwig/Cheryl Langdon-Orr	19/12/13	12/02/14	Started	(20/02/14): comment by Eduardo Diaz: Recommend not to roll-up this AI into AI 024 so we can follow-up on the feedback survey form item specifically.
024	Coordinate the ATLAS II ROI Sub-Group	Cheryl Langdon-Orr	18/02/14	31/01/15	Started	(20/02/04): Comment by Eduardo Diaz: Recommend not to roll-up AI 004 into this one so we can follow-up on the feedback survey form item specifically in AI 004.

...

Action#	Description	Lead	Open	Due	Status	Latest Report
GENERAL
002	Follow up with Meetings Team	Heidi Ullrich	05/12/13	18/12/13	Completed	(19/12/13): Consolidated into AI 007. [Reference page]
005	ATLAS II Overarching-theme, Public Relations (PR) Message and strategic goals	Eduardo Diaz	16/12/13	19/12/13	Completed	(23/01/14): Reached consensus on the following PR msg suggested by Duncan Burns: "The At-Large community in ICANN is the voice of the end-user around the world into the policies that govern the Domain Name System" and the rest of the following strategic goals: (3) "Strengthen At-Large as a reservoir for civil society allies pursuing like-minded goals in terms of public interest", (4) "Make At-Large broader, inclusive and stronger (like one ALS per country)" , (5) "Improve inclusiveness and participation of existing and new member ALSs", (6) "Bridge knowledge gaps between At-Large insiders and the broader membership and RALO organizations", (7) "Exchange of members / ALSs experience and strengthen of bottom-up approach", (8) "Better understand concerns, ideas, working areas and expectations of our members", (9) "Help the At-Large community to learn more about ICANN’s work, functioning and current issues" [Transcript: Page 23 Reference Page]
SURVEY

EVENTS
003	Note to Meeting Staff regarding room allocation.	Tijani Ben Jemaa	06/12/13	19/12/13	Completed	(19/12/13): Consolidated into AI 007. [Reference page]
012	Ensure ATLAS II Working Group to incorporate global Internet governance issues as planning continues	Eduardo Diaz	20/11/13	10/01/14	Completed	(10/01/14): Completed.Events sub-group has incorporated this as part of the events agenda (draft agenda @ 7/1/14). [Reference page]
023	Survey to help with the formation of the ATLAS II 5 thematic break out sessions	Carlos Reyes	18/02/14	21/02/14	Completed	(06/03/14): COMPLETE. Just over half of the ALSes participating in ATLAS II completed the survey. The survey will remain open to assist with the creation of Thematic Groups. [Chat] [Reference Meeting Page]
SPONSORS

LOGISTICS
001	Mailing list for participating ALSs	Matt Ashtiani	20/11/13	31/12/13	Completed	(23/01/14): Completed. [Transcript: Page 2 Reference page] Matt Ashtiani
006	Finalize list of ALS travelers by 31 January 2014	Carlos Reyes	20/11/13	31/01/14	Completed	(06/02/14): The database is done. There are a total of 151 individual RALOs participating in the event: 23 from AFRALO, 30 from APRALO, 28 from EURALO, 37 from LACRALO, and 22 from NARALO, plus the full ALAC and its liaisons. Total will be approximately 176 participants. [Transcript Pages 3-7] [Reference Meeting Page]
007	Provide Tijani Ben Jemaa with list of rooms and their availabilities for ATLAS II by 2 December	Carlos Reyes	20/11/13	02/12/13	Completed	(09/01/14): TB and HU have been in touch with Meetings Team regarding room availability. Everything is on track. [Reference page]
008	Ask Constituency Travel about visa application invitation letters for ATLAS II participants.	Heidi Ullrich	20/11/13	TBD	Completed	(19/12/13): Consolidated into AI 009. [Reference page]
021	MILESTONE: Provide list of all ATLAS II ALS travelers to Constituency Travel	Carlos Reyes	13/02/14	13/02/14	Completed	(06/03/14): COMPLETE. The ATLAS II ALS Participants database was provided to Constituency Travel on 20 February 2014. [Chat] [Reference Meeting Page]
PUBLIC RELATIONS
010	Ensure that an ICANN Staff Public Relations Working Group for ATLAS II is established with Duncan Burns	Heidi Ullrich	20/11/13	09/01/14	Completed	(09/01/14): Duncan Burns has joined the ATLAS II PR mailing list. [Reference page]
011	Ensure that the ATLAS II Public Relations Sub-Working Group convenes and discusses expected achievements and have a joint meeting with ICANN Staff Public Relations Working Group	Heidi Ullrich	20/11/13	31/01/14	Completed	(20/02/14): This item will be taken by the ATLAS II PR Sub-working group. Completed. [Transcript page 12] [Reference Meeting Page]
018	Welcome Message to participant ALSs	Olivier Crepin-Leblond	30/01/14	31/01/14	Completed	(06/02/14): Messages was sent 08/0214 [Message] [Reference Meeting Page]
020	Coordinate and maintain an ATLAS II Web Page	Maricarmen Sequera	30/01/14	27/03/14	Completed	(06/02/14): This group is being merged with the Newsletter Working Group Action Item 016. The Newsletter WG name will be changed to ATLAS II Communications Working Group. [Transc [Transcript pages 11-15]ipt pages 7-10] [Reference Meeting Page]
ROI

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