Zoom Chat: At-Large CBWG WG Webinar Team call

11:51:10 From Claudia Ruiz : Welcome all to the At-Large Capacity Building WG Webinar Team Call
11:59:10 From Hadia Elminiawi : Cheryl the sound is not clear
11:59:42 From Hadia Elminiawi : I think they need to call you cheryl
12:00:32 From Hadia Elminiawi : Yes we can all hear you well
12:01:01 From Filina Natalia : Hello all!
12:01:58 From Alberto Soto : Hi everyone!
12:02:11 From Heidi Ullrich : Welcome, All.
12:09:24 From Heidi Ullrich : That is completed
12:09:50 From Gisella Gruber : Working on Wednesday 10 June at 13:00 UTC for the webinar. Awaiting response from Drew
12:14:15 From Cheryl Langdon-Orr : so are you suggesting vall regional Ambassador's get a slot. or one from each
12:14:39 From Heidi Ullrich : The Ads will be noted at: https://community.icann.org/display/atlarge/Action+Item%3A+CBWG+Webinar+call
12:15:32 From Gisella Gruber : Please state your names every time you speak - we have Spanish interpretation
12:15:39 From Gisella Gruber : Also for the transcript
12:16:23 From Maureen Hilyard : Sorry Im late..
12:17:06 From Cheryl Langdon-Orr : your volume is a little low @Joanna
12:18:22 From Maureen Hilyard : He can participate in the Q&A and contribute inputs from there. Satish has already made contacts with people for his session covering all the regions.
12:18:22 From Filina Natalia : If we decided to have 2 webinars for each topic we may replace speakers if we have so much desired to present topic
12:18:54 From Cheryl Langdon-Orr : indeed post ICANN68 one would hop for many more UA Ambassadors from ball Regions including AFRICA
12:19:03 From Cheryl Langdon-Orr : hope not hop
12:24:17 From Cheryl Langdon-Orr : our attendees always like to know how many if not who else is on a call as well
12:24:22 From Claudia Ruiz : Welcome Alfredo!
12:24:36 From Cheryl Langdon-Orr : Hosts can state that in Webinar mode
12:24:54 From Alfredo Calderon : Apologies, lost track of time.
12:24:57 From Cheryl Langdon-Orr : even though not able to be seen as participants per se
12:25:50 From Hadia Elminiawi : Welcome Alfredo and Alberto
12:30:01 From Heidi Ullrich : Please note that the regular Zoom room can allow up to 300 people in a room
12:30:47 From Joanna Kulesza : How many can we fit into a webinar room @Heidi?
12:31:23 From Joanna Kulesza : You guys were amazing @Gisella! Thanks so much!
12:31:30 From Heidi Ullrich : So, if the marginal benefit of the Webinar format still is greater than the regular Zoom room, we are happy to continue. However, the regular Zoom room would involve less staff resources to organize.
12:31:33 From Cheryl Langdon-Orr : thanks well deserved team
12:31:51 From Hadia Elminiawi : Thank you all for your effort
12:32:49 From Heidi Ullrich : What are the benefits of the Webinar vs the regular Zoom room?
12:33:44 From Joanna Kulesza : Please kindly remind me why we originally decided on a webinar room as opposed to a regular zoom room?
12:34:04 From Cheryl Langdon-Orr : if we registered early the link needed to be renewed
12:34:20 From Gisella Gruber : @Joanna - my recall on that one is Alfredo suggesting the webinar room
12:34:20 From Heidi Ullrich : I registered for a webinar this morning half way in and was admitted right away
12:34:54 From Joanna Kulesza : Thanks @Gisella
12:34:55 From Gisella Gruber : We sent out an INCORRECT link with the first email
12:35:22 From Cheryl Langdon-Orr : indeed that was another issue though
12:35:25 From Gisella Gruber : We then sent an UPDATED link - we had a technical issue with the first registration Lin k
12:35:49 From Filina Natalia : yes, I remember second email
12:37:19 From Cheryl Langdon-Orr : my hand is still up
12:37:34 From Hadia Elminiawi : Ok Cheryl
12:37:48 From Gisella Gruber : @JOanna - webinar room also used as more control over people muting/unmuting themselves and causing disruption
12:37:57 From Cheryl Langdon-Orr : but that is not how it worked for either Hadia or I
12:40:50 From Joanna Kulesza : @CLO: for the record: GDPR might not be perfect but it is _the best_ data protection in the world ;)
12:40:57 From Cheryl Langdon-Orr : all about the set up
12:41:33 From Filina Natalia : @Gisella and all: Regarding the webinar room: we may set up visible option for names and numbers of attendees? better to give the opportunity for people to see each other (names I mean) or GDPR does not allow?
12:41:39 From Abdulkarim oloyede : Yes Zoom has all the options.
12:43:02 From Abdulkarim oloyede : Zoom also allow for you to enter agreement and things like that manually
12:43:05 From Claudia Ruiz : All Registration Required Webinars have to go through IT
12:43:18 From Cheryl Langdon-Orr : very good question I just left another meeting I was host for and transfered host to another NP all possible
12:43:27 From Cheryl Langdon-Orr : all about set up
12:43:46 From Claudia Ruiz : Correct
12:44:01 From Cheryl Langdon-Orr : we can fix that
12:44:24 From Filina Natalia : +1 Alfredo
12:44:42 From Joanna Kulesza : @Alfredo - the webinar is supposed to make them seek us out;) we lure them in
12:45:09 From Cheryl Langdon-Orr : lets come back to this part at another call perhaps after other discussions elsewhere
12:46:21 From Joanna Kulesza : For the record: I'd go for the regular Zoom room next time.
12:46:56 From Filina Natalia : +1 Heidi
12:47:18 From Cheryl Langdon-Orr : the survey needs to be shorter than the presentations of course
12:47:28 From Joanna Kulesza : +1 Heidi - we want them to seek us out, it's an outreach activity
12:48:10 From Cheryl Langdon-Orr : I always am happy to experiment though and we were doing so with Webinar style
12:48:23 From Filina Natalia : Joanna support your way to think-) Same time we need to make the way to us easy
12:48:28 From Cheryl Langdon-Orr : we are in analysis mode now
12:48:49 From Joanna Kulesza : @CLO agreed, happy to have been able to try sth new, just providing feedback
12:49:15 From Heidi Ullrich : Perhaps the SC on O/E regional liaisons could be the designated follow up reps
12:49:57 From Gisella Gruber : ALAC Mailing list, 5 RALO mailing lists and asking other SO AC Support Leads to please pass on
12:50:11 From Gisella Gruber : GAC, ccNSO, GNSO, SSAC and GSE RVPs
12:50:17 From Claudia Ruiz : Hand up
12:51:05 From Heidi Ullrich : yes
12:53:22 From Heidi Ullrich : but we could use the Q/A in a regular chat by using [question] or [comment]
12:53:39 From Barrack Otieno : Webinar room is simple to set up easy to brand and has better meeting management tools
12:54:15 From Barrack Otieno : You can disable regular chat and have all questions fielded under Q and A
12:54:23 From Joanna Kulesza : The Q&A pod proved confusing cos we still had folks asking Qs in the chat
12:54:56 From Barrack Otieno : Hi Joanna
12:55:13 From Joanna Kulesza : Hi Barrack, great to see you here.
12:55:14 From Barrack Otieno : We can have chat buddies to focus on Q and A
12:55:14 From Filina Natalia : @Joanna we may have a headline with reminder above slides maybe?
12:55:45 From Alfredo Calderon : Yes! Including having it uploaded and saved automatically in YouTube or Facebook space.
12:55:53 From Joanna Kulesza : @Natalia, true, although I tend to opt for the usual ICANN practice we're all used to <QUESTION> <COMMENT>
12:56:17 From Barrack Otieno : Thank you @ Joanna, had a parallel ccNSO GAC meeting where i had to present
12:56:21 From Heidi Ullrich : Webinar without regisration is a good compromise
12:56:31 From Barrack Otieno : I support
12:57:15 From Maureen Hilyard : We dont want to make it too difficult for first time users to access a webinar room - there must be instructions clearly detailing what is required for entry to the webinar
12:57:28 From Cheryl Langdon-Orr : it was live streamed anyway
12:57:33 From Abdulkarim oloyede : yes agree
12:57:54 From Joanna Kulesza : DNS Abuse rerun I think
12:58:13 From Filina Natalia : @Heidi agree, but how to protect the chat from incorrect messages?
12:58:22 From Barrack Otieno : @Maureen a simple guide can always accompany the meeting invite
12:58:28 From Heidi Ullrich : So use Webinar without registration with all upcoming webinars?
12:58:38 From Heidi Ullrich : including the two prep week ones
12:58:45 From Cheryl Langdon-Orr : and Joly can do it to Our YouTube
12:58:46 From Heidi Ullrich : Ok . Noted.
12:58:48 From Joanna Kulesza : @Heidi, please note @Hadia suggested to skip the June 6th one and merge it with the UA prep one. Not sure where we stand on that though.
12:59:12 From Barrack Otieno : I dont think Registration is complex i have hosted a couple of webinars recently and it was flawless
12:59:14 From Alfredo Calderon : =1 Agreed. Set bit up as soon as possible.
13:00:13 From Cheryl Langdon-Orr : i need to go to my SubPro call now and still in NCRIWG so can't stay longer here
13:00:22 From Barrack Otieno : Good practice send out guidelines alongside the meeting invite for those who might face challenges using zoom
13:00:25 From Cheryl Langdon-Orr : it is the top of the hour
13:00:25 From Heidi Ullrich : Is there. Replacement topic of the 6 July?
13:00:32 From Cheryl Langdon-Orr : bye
13:00:36 From Joanna Kulesza : Thanks for joining us @CLO, have fun at SubPro;)
13:00:43 From Barrack Otieno : Bye CLO
13:00:48 From Cheryl Langdon-Orr : always do
13:00:56 From Filina Natalia : Bye Cheryl!-)
13:01:00 From Claudia Ruiz : https://docs.google.com/document/d/1IoKdXA4s81j-Dbh9p7KOVzpALFl69cWXt8g5xYo88V0/edit?ts=5ecff5b9
13:04:34 From Alfredo Calderon : +1 I agree with idea.
13:05:17 From Heidi Ullrich : 3 August
13:06:29 From Abdulkarim oloyede : agree with August too and reasons
13:06:30 From Heidi Ullrich : 3 August is next CBWG webinar on SubPro.
13:06:33 From Heidi Ullrich : Is the correct?
13:06:45 From Heidi Ullrich : thanks
13:07:28 From Alfredo Calderon : I shared it to NARALO for newsletter.
13:07:55 From Abdulkarim oloyede : ok
13:10:06 From Filina Natalia : thanks Hadia-)
13:10:23 From Filina Natalia : yes, exactly! my point
13:10:31 From Alfredo Calderon : @Natalia, great idea to take it as a panel, and have them in a conversation format.
13:10:41 From Filina Natalia : thanks @Alfredo!
13:10:57 From Abdulkarim oloyede : great idea Natalia
13:11:13 From Filina Natalia : thanks @Abdulkarim-)
13:11:18 From Maureen Hilyard : Great discussions Hadia.
13:11:20 From Heidi Ullrich : Many thanks. Good discussion.
13:11:21 From Alfredo Calderon : Stay well and safe!
13:11:23 From Abdulkarim oloyede : I think that would enrich the discussion
13:11:28 From Gisella Gruber : Thank you all !
13:11:30 From Filina Natalia : Thanks Hadia, all, stay safe!
13:11:33 From Barrack Otieno : Bye thanks