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The technology task force working group had a conference call on Monday 26 August 2013 at 15:00 UTC to test the ReadyTalk conferencing solution. 

ReadyTalk can be found at http://www.readytalk.com

TTF Persons on the call : Dev Anand Teelucksingh, Olivier Crepin-Leblond ,  Glenn McKnight, Bill Thanis, Lance Hinds

From ICANN At-Large Staff: Nathalie Peregrine

Some of the notes from the meeting:

  • ReadyTalk requires persons to confirm attendance and then a unique URL is sent to that person. 
  • ReadyTalk attendees can be in two roles : presenters who acts as hosts/organisers/admins for the meeting and as a regular attendee. The interface for the two roles are very different. 
  • ReadyTalk supports video conferencing so all TTF persons on the call used webcams to see each other. This requires Adobe Flash to work. DAT was using Google Chrome and misidentified Google Chrome's built in Flash plugin as out of date and had to use switch to Mozilla Firefox to get the video to work. Bill Thanis had difficulty connecting his webcam ; he was running Linux (Fedora). Presenters require Java and Flash to be installed, the former requiring an Java applet to be downloaded and installed (which requires user's approval to install) on the users's computer when logged in as a presenter. Bill Thanis also had problems installing the Java applet and couldn't be logged in as a presenter.
  • Found this page on ReadyTalk's website after the call: ReadyTalk's system requirements
    For attendees, the view is sparse and feature limited. Center (and most of the screen) is for the presentation being shown by presenters. To the right of the screen is a a vertical strip showing the webcams of participants. To the left of the screen is a window for public text chat and and a button to raise their hand during the meeting at the upper left of the screen. The chat windows can be minimised for more space for the presentation

  • Attendees do not see a list of names of the participants on the call. Group chat is public only. 

  • Attendees do not see a speakers queue when they raise their hand. 

  • No agenda view unless its part of the presentation.

  • As a presenter, the interface is busier. There is a list of participants in a separate window and an ability to see the speakers queue when hands are raised (presenters can't raise hands, however). All windows can be minimised and moved around

  • For presenters, the chat window is tabbed. The first tab is the chat and presenters can broadcast to all, to presenters or send a private message to a specific attendee. (The attendee cannot respond privately to the presenter however). The second tab is a Questions tab ; presenter can highlight text in the chat tab and flag as a open question. This allows presenters monitoring the chat to flag and group open questions during a presentation. The third tab is a Answers tab where questions from the questions tab that are flagged as answered are moved. This is not visible to attendees, only to presenters.

  • There is an audio window, where presenters could control the audio of attendees connected via ReadyTalk's phone bridge. As no-one dialed into ReadyTalk's phone bridge, this was greyed out

  • For presentations, presenters can upload Microsoft's Presentation files and image files (JPG, PNG). No PDF or Word files are supported.
  • Presenters have annotation or markup tools to highlight or draw on the slides during the presentation (and can jump to any slide) 
  • Slides can have a poll where a question is asked for attendees to answer. There are several formats, yes/no, multiple choice, multiple answer, free text and a ranking poll. Polls can be created and inserted as a slide so it is not geared for ad-hoc polling during a call. Presenters can choose to share the results with attendees and can be saved in a CSV file for use after the meeting. It was noted that with longer free form answers, the immediate poll results window shows a truncated view of the poll answers.
  • Slides can also have video (up to 100MB and in Windows Media Video (WMV format). Video playback was good with audio in sync with the video for all participants.
  • Presenters can share their screens and can grant remote control to an attendee or another presenter.
  • After the call, it was confirmed that markups, screen sharing are not recorded by ReadyTalk for later review
     

 

 

 

 

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