NARALO Monthly Teleconference 

Date: Monday, 14 May 2018

Time: 19:00-20:00 UTC (for the time in various timezones click here)  

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1(800)550-6865, Teleconference EN ID: 1638

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Participants:

EN: Eduardo Diaz, Glenn McKnight, Adrian Schmidt, Alan Greenberg, Allan Skuce, Anna Loup, Gordon Chillcott, Greg Shatan, Joel Thayer, John More, Joly MacFie, Jonathan Zuck, Judith Hellerstein, Kristin Doan, Leah Symekher, Loris Taylor, Nathalie Coupet, Susannah Gray, Bill Jouris, Marita Moll, David Morar, Dana Perry

Apologies: Matthew Rantanen, Javier Rúa (added by ED after the meeting for the record - see page 8 in the transcript)

Staff: Heidi Ullrich, Silvia Vivianco, Evin Erdoğdu, Christopher Mondini, Claudia Ruiz

Call Management: Claudia Ruiz

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Summary Minutes:    

Action Items: EN

Recording:   EN

Webex Chat: EN    

Transcript: EN

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AGENDA

1. Attendance (XX/43)

This section is to record the meeting attendance. Colors are to identify the corresponding attendance state:  Green=Present, Yellow=Apology, Red=Not Present,

ALS (Total 24 :: 10CA/2PR/12US) - Attendance (XX/24) 

For updates please contact Evin Erdoğdu, At-Large Staff.

*P=Present

Unaffiliated (Total 22 :: 4CA/1PR/17US) Attendance (X/22) 

<<For updates please contact Evin Erdoğdu, At-Large Staff.

*Please note John Levine resigned as an Individual Member of NARALO in March 2018.

2. Quorum :: (35%) Consensus (XX/9) - (50%) Votes (XX/12)

This section is to record if there is quorum for decisions that requires a consensus call or formal vote.

--→ 14 May [Recording: --]   [Decision]: 

3. Approval of the Agenda & Discussion Order 

This section is to record the approval of this meeting agenda and its discussion order.

--→ 14 May [Recording: --]   [Decision]: 

4. Meeting Discussion Order 

*(allowed time/running time)

5. Current Discussions (→= current meeting date)

This section is for discussions that have been carried forward to this meeting.

ITEM 002: 2018 NARALO Individual Member Representative (IMR) Elections

LEAD: Alan or Staff

OPEN: 20 Nov 2017, CLOSED: 14 May 2018

TYPE: General

DESCRIPTION: To provide an update on the 2018 NARALO IMR Elections according to Paragraph 3.3 of the 2017 approved NARALO Rules and Procedures state that “Appointment of a new voting representative and alternate(s) of the Individual Members shall take place as soon as practical after each ICANN Annual General Meeting”.  

20 November 2017: [Recording: --] This item was not discussed during the meeting. Action to take: NARALO secretary to coordinate with staff and Independent Members the selection of the 2018 representative [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: 21:52] Lead to be changed to Glenn McKnight.  Current rep is John Levine which is not interested in continuing in that role. Glenn to coordinate with staff to check which unaffiliated members want to continue their participation in NARALO and which ones have been active in the monthly calls. [Decision]: Carry forward to next meeting.

08 January 2018: [Recording: --]  Item not discussed.  [Decision]:  Carry forward to next meeting

12 February [Recording: --]  Need to clarify who is the current rep and how to move forward with selecting the new rep for 2018. [Decision]: Carry forward to next meeting

14 March [Recording: 47:00] Briefly talked about these issues. No action items generated [Decision]: Carry froward to next meeting.

09 april [Recording: 20 ]  Alan provided a summary of this. The position of representative is not currently filled. in the process of essentially refreshing the individual membership to make sure the people we have are still alive and active and interested in being involved which is going to happen before the end of May.  At that time, we will then have a selection process for selecting the individual representative  [Decision]: Carry forward to next meeting.

--→ 14 May [Recording: 16:48 ] Individual elections announced: Alan is the representative. Javier will be alternate.   [Decision]: Close discussion.

ITEM 005: 2018 NomCom update report

LEAD: Leah Sykmekher

OPEN: 20 Nov 2017, CLOSED: 

TYPE: General

DESCRIPTION: Brief report by our 2018 NomCom representative.

20 November 2017: [Recording: --] This item was not discussed during the meeting. [Decision]:  Carry forward to next meeting.

11 December 2017: [Recording: 52:05]  Report given. [Decision]: Carry forward to next meeting.

08 January 2018: [Recording: --]  This item was not discussed during the meeting Off-Line Report: The 2018 NOMCOM is tasked with filling 9 open leadership positions on the ICANN board. The team kicked off with meetings at ICANN 60 in Abudhabi where we got right into the preparatory phase of our work that focused on detailed planning for responsibilities in the coming year. We achieved the following: - Defined operating procedures - Outlined 2018 NOMCOM timelines, goals and strategies - Formed 8 subcommittees each focused on specific tasks. Outreach:  We are currently in the candidate recruitment phase of our annual process where outreach to the community plays a significant role. NOMCOM delegates attending IGF 2017 in Geneva began our outreach efforts with more to come at ICANN 61 and at /through other appropriate channels. We welcome NARALO to encourage suitable candidates to apply for these open seats: ICANN Board of Directors 3 Seats, GNSO 1 seat, ALAC 2 seats (Europe & North America) & ccNSO 2 seats.Resources: For more information on NOMCOM 2018 and to be continually updated on our activities please use the following resources: 2018 NOMCOM website as a resource for information: https://www.icann.org/nomcom2018,  2018 NOMCOM wiki for candidate applications (will be up soon), 2018 NOMCOM Update (will be available soon  [Decision]:  Carry forward to next meeting

12 February2018 [Recording: --]   Off-Line Report:  Leah Symekher - SFBayISOC/ICANN Nomcom: Thx Glenn direct people to my summary, the website and let all know that we are in the recruiting phase so direct intersted candidates  to website.Leah Symekher - SFBayISOC/ICANN Nomcom: https://urldefense.proofpoint.com/v2/url?u=https-3A__www.icann.org_nomcom2018&d=DwIFaQ&c=FmY1u3PJp6wrcrwll3mSVzgfkbPSS6sJms7xcl4I5cM&r=EIZsRD5HkaWrY-IOAapEBdyRwuZLXAVNnDN6t_SaXlQ&m=LoyptWQlLta7X6urla8s8czYKAbKLpE34DWYYaD8cT8&s=ItzuWIsGbi9giVEtYtMrO_2Jf3cSt88Eqel06PYGpuo&e= [Decision]:  Carry forward to next meeting.

14 March [Recording: --] No report given.  [Decision]: Carry forward to next meeting.

09 april [Recording: --] No report given.  [Decision]: Carry forward to next meeting.

--→ 14 May [Recording: 1:02 ]  Off-line report update at @4/23/2018 :: for leadership positions within ICANN, the NomCom initiated a recruitment phase in January. The NomCom carried out various outreach activities, including circulating an invitation via social media platforms, email and news updates via professional networks. NomCom members presented at multiple events, reached out to potential candidates and encouraged them to apply. This effort was intensified during ICANN61. In parallel, an independent recruitment firm targeted candidates for Board positions. At the end of the period for expressions of interest, the NomCom received 109 complete applications. Applicants applied from Africa (19), Asia Pacific (25), Europe (21), Latin America and the Carribbean (13), and North America (31). There were 33 female and 76 male applicants. In terms of ICANN leadership position application numbers, there were (87) Board, (43) GNSO, (19) ALAC and (40) ccNSO.Updates on the candidate assessment phase will follow shortly. Reported by Leah Symekher ALAC-NARALO delegate to the NomCom 2018. Leah reported during the meeting as well.  [Decision]:  Carry forward to next meeting.

ITEM 014: Individual Members Certification Criteria

LEAD: Eduardo Diaz

OPEN: 20 Nov 2017, CLOSED: Dormant @ 14 May 2018

TYPE: General

DESCRIPTION: The process for certification of new Individual members should be revised to assure that they are to follow NARALO Rules and Procedures and any other NARALO approved governance document. An on-line form should be created to manage new applications. Current criteria and process are located HERE.

20 November 2017: [Recording: XX]. This item was not discussed during the meeting. Action required: Revise certification process for individual members [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --]  This item was not discussed during the meeting.. Glenn to lead this item. [Decision]: Carry forward to next meeting

08 January 2018: [Recording: --]  This item was not discussed during the meeting. [Decision]: Carry forward to next meeting 

12 February 2018 [Recording: --]  Off Line Report:  [Decision]: Carry forward to next meeting

14 March [Recording: 47:00] Briefly talked about these issues. No action items generated [Decision]: Carry froward to next meeting.

09 april [Recording: 48] Silvia explain that the individual members of at-large are the NARALO has a criteria, which is number one, to be a permanent resident of one of the countries or territories in the North American region as defined by ICANN. Not be a member of an accredited ALs, be subscribed to the mailing list of NARALO, this is a very simple criteria and the email requesting membership must be sent to at-large staff, then we coordinate with NARALO leadership and the individual who wishes to become an affiliated member is certified.  [Decision]: Carry forward to next meeting.

--→ 14 May [Recording: --]   [Decision]: Move to a dormant state for future discussion.

ITEM 017: NARALO Outreach Group Update Report

LEAD: Glenn McKnight

OPEN: 20 Nov 2017, CLOSED:

TYPE: General

DESCRIPTION: This item is for discussing the NARALO Outreach Group efforts.

20 November 2017: [Recording: XX] This item was not discussed during the meeting. [Decision]: Carry forward to next meeting.

11 December 2017: [Recording: --]  This item was not discussed during the meeting. [Decision]: Carry forward to next meeting

08 January 2018: [Recording: --]  Report given [Decision]: Carry forward to next meeting

12 February 2018 [Recording: 42]  Report given. Please refer to recording/transcript fro more details. [Decision]: Carry forward to next meeting

14 March [Recording: 50:00]  Update given. Talked about strategic plan. Various testimonials given about outreach efforts. Example given: ICANN read outs, ARIN meetings and IGF Geneva. No action item generated. [Decision]:  Carry forward to next meeting

09 april [Recording: 29 & 50 ]  William suggested that we put forward an effort to reach out to what are called HBCU, historically black colleges and universities, starting at Howard University in Washington DC. (see more details Page 16 in the transcript). Glenn provided and updated report on outreach efforts during ICANN 61 in Puerto Rico. please refer to page 25 in the transcript for more details. [Decision]: Chris Mondini and William to get on the phone or meet in DC to continue this discussion. 

--→ 14 May [Recording: --]   Not in agenda for this meeting. [Decision]:  Carry forward to next meeting

ITEM 023: NARALO Elections

LEAD: Glenn Mcknight

OPEN: 12 February 2018, CLOSED:

TYPE: General

DESCRIPTION: To provide an update on the 2018 NARALO Election 

TIMETABLE 

OPEN POSITIONS

NARALO Chair: Currently held by Eduardo Díaz. Eduardo is not term limited. Current term ends at the end of the 2018 Annual General Meeting (AGM).  

NARALO Secretariat: Currently held by Glenn McKnight.  Glenn is not term limited. Current term lasts until the end of the 2018 AGM.

ALAC  Representative:  Currently held  by Alan Greenberg.  Alan is not term limited. Current term lasts until the end of the 2018 AGM.

NARALO  NomCom Delegate: The current NA delegate to the 2018 NomCom is Leah Symekher. Leah is not term limited. Current term last until the end of the 2018 AGM. 

12 February 2018: [Recording: 51] Heidi mentioned that the dates presented in the DRAFT may change since staff is  synchronizing all RALO elections two run simultaneously. [Decision]: Carry froward to next meeting

14 March [Recording: --] No discussed. [Decision]: Carry forward to next meeting.

09 april [Recording: 16:00] Heidi provided a detail account of the election time line. Refer to recording/transcript (page8) for more details. [Decision]: Carry forward to next meeting.

--→ 14 May [Recording: 16:48 ] Individual elections announced: Alan is the representative. Javier will be alternate. By ROP 6.5.1, NARALO Chair and Secretariat elected by acclamation. Alan clarified the process on how elections are run when there are more that two candidates for one position. See discussion on the transcript page #14.  Election time table in the wiki (and here in the agenda ) is incorrect. Elections starts on 24 May 2018. [Decision]: Carry forward to next meeting.

ITEM 025: CROP FY18

LEAD: Eduardo Diaz

OPEN: 12 February 2018, CLOSED: 

TYPE: [Outreach]

DESCRIPTION: To provide an update/report for the following events: Digital Inclusion  (Glenn), RigthsCon (Judith) and ARIN 41 (William)

12 February 2018 [Recording: 38] Report given. Refer to recording/transcript for details. [Decision]: Recommend to close.

14 March [Recording: 10:00]  Program was explained. There may be about $4K o discretionary money that can be used fro this next year. No action item generated. [Decision]: Recommend to keep in the agenda to inform allocation of the two last spots in this program

09 april [Recording: 25] William (WC) mentioned that his trip to the ARIN is more strategic in comparison to the GA trip to New Orleans and that he is looking forward to help out. Glenn sent to WC brochures and materials to help with the outreach.  Glenn also mentioned that he is going to attend The Digital Inclusion in Cleveland and Judith the RigthsCon in Toronto where she is going to be one of panelist as the At-Large Global Indigenous Ambassador program. Read more details in the transcripts (page 12) [Decision]: ACTION ITEM: William, Glenn and Judith to prepare to work with Evin and Mario from staff to make sure that all the activities are posted on at-large social media, Twitter, Facebook. Also, to provide short written reports to staff to start documenting all of these activities and some of the achievements.

--→ 14 May [Recording: 30:35]  Running out of time at this moment of the agenda.   [Decision]: Carry forward to next meeting as first item in the agenda.

ITEM 026:  NARALO ALAC Members Update Reports

LEAD: Javier Rúa, John Laprise & Alan Greenberg

OPEN: 09 April 2018, CLOSED: 

TYPE: [Policy]

DESCRIPTION: To provide a summary by our current NARALO representatives in ALAC of what was discussed since our last meeting in ALAC regarding policy and anything else that the region should be aware about.

09 april [Recording: 3:00 ]  Javier Rúa gave a summary of the Work Track 5” of the New gTLD Subsequent Procedures PDP Working Group. Alan mentioned statements already put out by ALAC fro GDPR Implementation, Fellowship Program and KSK Rollover. ALAC is currently looking for input on a proposal model made by the Intellectual Property Constituency (IP) and Business Constituency for accreditation and authorization on WhoIs data and on the replenishment of the ICANN financial reserve. Please check out the Policy Page in the links provided below. [Decision]: Action item for staff: Summarize what the policy issues are and send it out to the list as quickly as possible.

--→ 14 May [Recording: 12:04 ]  Alan provided a brief report about GDPR , NomCom Review, CCWG on Accountability Work Stream #2 (coming up)  and GNSO on New gTLD (coming up) [Decision]: Carry forward to next meeting.

ITEM 028: NARALO Policy Group Update Report

LEAD: Jonathan Zuck 

OPEN: 09 April 2018, CLOSED:

TYPE: [Policy]

DESCRIPTION: This discussion item is for providing an update report by the head of the Policy Group as to the ICANN policies being discussed at the moment affecting NARALO end-users and/or interest to NARALO members in general

09 april [Recording: 51] This group is looking for volunteers. Jonathan suggested to focus in the following topics: Disposition of Action Funds, Universal Acceptance and Name Collisions. Please refer to page 26 of the transcript for more details about these.  [Decision]: ACTION ITEM: Ask for volunteers for this group. Carry forward to next meeting.

--→ 14 May [Recording: --]   Not in agenda for this meeting. [Decision]:  Carry forward to next meeting

ITEM 029: NARALO Education Group Update Report

LEAD: Alfredo Calderon

OPEN: 09 April 2018, CLOSED:

TYPE: [Policy]

DESCRIPTION: This discussion item is for providing an update report by the head of the Educational Group.

--→ 09 april [Recording: --]  For the May meeting, Jonathan Zuck will discuss "Universal Acceptance" as part of the SWebinar series. Future topics must align with ICANN's mission, therefore, the Policy & Hot Topics must be reviewed if a SWebinar is to be organized. It seems reasonable to consider Pollicy Comments as a point of reference. We are aware that in some instances the timeframe will be a limitation when Public comments before our monthly meetings. [Decision]: Carry forward to next meeting.

--→ 14 May [Recording: 45:00 ]   Presentation given by Jonathan on Intelectual Property Constituency (IPC) / Business Constituency (BC) Accreditation & Access Model for Non-Public Data. Please see details in transcript starting on page #30. [Decision]: Carry forward to next meeting.

6. New Discussions (→= current meeting date)

This section is for new discussions in the agenda for this meeting

ITEM 031: North America Stakeholder Engagement Strategy for FYI 18/19

LEAD: Chris Mondini / Joe Catapano

OPEN: 14 May 2018, CLOSED: 14 May 2018

TYPE: Outreach

DESCRIPTION:  To discuss the final North America Stakeholder Engagement Strategy for FYI 19/20 to be launch on May 14, 2018.

--→ 14 May [Recording: 32:35 ]  Presentation was given.  [Decision]: Close discussion.

ITEM 032: NARALO.ORG 

LEAD: Glenn McKnight

OPEN: 14 May 2018, CLOSED:

TYPE: General

DESCRIPTION:  To call for volunteers to provide feedback about the NARALO.ORG  website as to navigation and content.

--→ 14 May [Recording: 5:04]   Expanded on Anna Loop's background. Discussion starts in transcript page #4. The following people volunteer to help in the group: Judith, Joy and Susannah. Some problems were discussed.  [Decision]: Carry forward to next meeting.

ITEM 033: New ALS :: North American Graduate Students (NAGS)

LEAD: David Morar / Anna Loup

OPEN: 14 May 2018, CLOSED: 14 May 2018

TYPE: General

DESCRIPTION:  To provide introduction remarks by the founders

--→ 14 May [Recording: 2:04 ]  Anna described the group. See transcripts starting at page #2 [Decision]: Close discussion.

7. Any Other Business (AOB)

This section is for any new discussions not in the agenda for this meeting.

ITEM 034*: [Item title here]

LEAD: [name]

OPEN: [open date], CLOSED:

TYPE: [General], [Policy], [Education], [Outreach]

DESCRIPTION: [Brief description]

*Use this format. The number shown is the next in the sequence of discussions. Update every meeting if necessary.

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Supporting Material

General:

• 2017 Rules and Procedures
• Decertification Workspace
• Individual Members Roaster
• FY18 Budget Workspace
• FY19 At-Large Additional Budget Request (ABR) Workspace
• ALAC Finance and Budget Sub-Committee (FBSC)
• ALAC and the ALAC Appointee Selection Committee (AASC)
• NARALO Newsletters
• CROP Procedures & Guidelines
  
  

Policy:

• NARALO Hot Topics

• At-Large Policy Advice Development Page

Education:

• Education WG wiki
• Outreach and Engagement WG wiki

Outreach:

Community Regional Outreach Program (CROP)-FY18 Home