Date: Thursday, 26 September 2013
Time: 14:00 - 15:00 UTC (For the time in various timezones click here)
Meeting Number: AL.Sec/CC/0913/1
How can I participate in this meeting?
Adobe Connect Chatroom: http://icann.adobeconnect.com/secretariat/
Participants: Pavan Budhrani, Olivier Crépin-Leblond, Maureen Hillyard, Tijani Ben Jemaa, Sylvia Herlein-Leite, Garth Bruen, Siranush Vardanyan,
Apologies: Wolf Ludwig, Fatimata Seye Sylla,
Staff: Silvia Vivanco, Heidi Ullrich, Nathalie Peregrine
Call management: Nathalie Peregrine
Action Items: At-Large Regional Secretariats 26.09.2013 Action Items
Summary Minutes: At-Large Regional Secretariats 26.09.2013 Summary Minutes
AC Chat Transcript: At-Large Regional Secretariats 26.09.2013 AC Chat
Recording: EN
Transcript: At-Large Regional Secretariats 26.09.2013 Transcript
A G E N D A
1. Roll call - Staff
2. Adoption of Agenda - Sylvia Herlein Leite
3. Review of the August Action Items
and review of the pending July AIs: ALAC and At-Large Action Items 14-19 July Workspace
All RALOs are to look at the ALS application form so as to ensure that it is accessible and easier to use. Dev Anand Teelucksingh, Garth Bruen, Holly Raiche, Glenn McKnight, Aziz Hilali, and Wolf Ludwig will work on this task.
- Matt Ashtiani is to work with the At-Large community on the development of a Beginner's Guide for the ALSes with the aim of producing it by the Buenos Aires Meeting.
- Silvia Vivanco is to work with the RALO officers on identifying a set time for the monthly Secretariat Meetings between Durban and London meetings
4. Update ALAC Metrics Subcommitte WG - Maureen Hillyard
5. Amendment of each RALO's Rules of Procedures to be consistent with the New ALAC ROPs
APRALO ROPs review
6. RALO Secretariats meetings in Argentina (discussion to define Agenda topics).
Joint ATLAS II and Regional Secretariats Meeting - Wednesday, 20 November 2013
RALO Secretariat Reception with Fadi Chehadé, ICANN President and CEO (TBC)
7. Community Regional Outreach Pilot Program (CROPP) - Heidi Ullrich
Staff will be hosting two group calls for anyone interested in talking through the program in real-time on Tuesday October 1 at 1300 UTC and 1900 UTC. Pilot Program Coordinator Training
8. Discussion on the use of the Cross-RALO Policy Development Activities and Processes Workspace
As noted in Durban, this space is to provide an overview of main issues of concern for each RALO and place to exchange ideas and initiatives.
9. Next Steps: Setting up a recurring time for the Cross-RALO Monthly Teleconferences
1 Comment
Silvia Vivanco
Comments posted on behalf of Maureen Hilyard
Apologies to the Secretariat for the very poor sound quality on Adobe Connect (26 Sep). I suspect it is our system in the Cooks. I can hear clearly what is being said, but cannot upload. And my phone connections kept cutting out too. Thanks to Silvia and Heidi for their summaries. Just to add..
The purpose of the METRICS group is to develop metrics for ALAC and as Heidi mentioned we are also doing a review of APRALO documentation, therefore I will be taking note of metrics that arise out of the decisions that are made about the ALAC to be transferred to our review of APRALO documentation. It is hoped that perhaps other RALOS may consider this as well.
Because of the complexity and sensitivity of the issues relating to evaluation of performance of people who are volunteers, but It is important that people who put themselves forward for a position on the ALAC are aware that their appointment does impose responsibilities and accountability.For this reason, it is the responsibility of the group to review the metrics that are listed in Rule 21.
In order to do this, it is important that we take the discussion to our Secretariats and RALOs and to get some feedback. At the moment the quantitative aspects of participation are recorded, but the qualitative aspects are a little more difficult. Attending a meeting, and participating, are seen as separate metrics items. How do we appropriately measure participation or performance?
Similarly, someone who may not actively participate in meetings, but may be an active member of working group activities, so there has to be some balance in what we are measuring across the many responsibilities that ALAC members have, and the activities in which they are involved.
For this reason it is really important that we gather information from Secretariats and RALOs to help us with this task. It is also assuming that all our ALSes are aware of what the ALAC does so that they can appropriately comment on the metrics.
We would like to know what kind of information RALOS would like to know from these metrics, and how they would like this information reported back to them.
But if you can assist us with any feedback we'd really appreciate it. Many thanks in advance.