Tracking Tool

Scope & Objectives: - WHOIS1 Recs: Susan to lead discussion during next plenary call on a framework to measure and assess the effectiveness of RT1 recommendations.

Scope & Objectives: - WHOIS1 Recs: ICANN org to inventory changes made to WHOIS policies since the first RT completed.

Objectives: Expressions of interest and first-pass planning assignments

- ICANN org to update and resend table of assignments to review team, requesting any changes be suggested no later than Monday. ICANN org to also send an email to those who are not on the call to confirm assignments. If any changes are needed, ICANN org to make the necessary changes in advance of next plenary call.

Terms of Reference: - ICANN org to add RDAP definition and shorten IDN definition. 

Implementation Briefings Questions: - RT members to review Implementation Briefings questions and send any additional questions or changes by Tuesday 17 October

On work plan: ICANN Org to provide overview of external expert engagement process and needs.

On Terms of Reference: ICANN org to draft text for deliverables and timeframes based on agreements reached in this meeting, for leadership review.

On Terms of Reference: Alan (with Susan’s help) to propose text describing consensus policy for the group.

ICANN org to draft meeting communique for leadership review.

ICANN org to provide options and costs for F2F meetings before and after ICANN61 and ICANN62.

ICANN org to request meeting room for informal meeting with lunch provided at ICANN 60 on October 31 from 12:15 PM to 1:15 PM.

ICANN org to provide Cathrin with template for 1st pass scoping of effort/tasks required for each work area; Cathrin to further develop template for agreement by leadership. 

RDS/WHOIS2 leadership to communicate draft Scope identified at the Face-to-Face meeting to the ccNSO.

Provide estimates on how many review team members will be funded to travel at ICANN meetings/would not incur travel expenses.

Cathrin to look at three definitions of “law enforcement” and to suggest language for working definition. 

RDS/WHOIS2 leadership to confirm Stephanie’s request for a briefing on contractual compliance/RAA. 

Review Team members (Susan, Stephanie, Erika, Thomas, Carlton, Alan) to send completed Statement of Interests form and signed Conflict of Interest policy asap to staff list. Four Review Team Members had already completed their forms at the time of the face-to-face meeting. 

On Scope: Row 2: Stephanie to provide definition of effectiveness

Statement of Interests: - ICANN org to clarify what is meant by signing electronically.

ICANN org to schedule two plenary calls on Oct 12 and 19 at 12:30 UTC for 90 min, new plenary call time will be proposed post Abu-Dhabi.

On work plan: Scope, Terms of Reference, Workplan to be adopted and relayed to Board by November 24.

On work plan: ICANN org to circulate new version of the workplan by next week. 

On Terms of Reference: Any review team member who wishes to add a definition to the Terms of Reference should provide a draft definition by 12 October.

ICANN org to provide list of questions raised on WHOIS1 implementation reports for recs 1, 2, 3, 6, 7, 9, 15, 16 for leadership approval.

ICANN Org to reach out to Thomas on topics he would be interested to contribute to. 

ICANN org to provide updated Scope and Objectives table to reflect tentative agreements reached during meeting. 

ICANN Org to come back to leadership with proposal suggested assignment for 1st pass scoping, based on expressed interests, to distribute workload across team and include one member of the leadership on each item. 

Fill in the ICANN 60 doodle (http://doodle.com/poll/q35x2qxtipnyna9h) by COB today and/or confirm planning to attend. If no quorum, the meeting will be cancelled. 

ICANN org to send list of questions to RT list - Leaders to confirm list of questions on set of briefings #2 

Send your preliminary questions on WHOIS1 implementation

Address fact sheet question on time allocated for research/studies

On ToR: On dependencies, identify all known groups for Review Team consideration

On leadership responsibilities: Edit item #2 - use identify when speaking in individual capacity

Read draft Terms of Reference and to suggest edits and/or offer comments in comment boxes or track-changes

Create doodle poll to capture availability so a decision can be reached in the next coming weeks.  Any modifications to the meeting schedule would be in place until the first FtoF meeting in October. 

Create doodle poll to identify who on the RT will be in Abu Dhabi. 

Circulate a poll with potential meeting times for next calls.

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