At ICANN 55 at Marrakech, there is a Tuesday March 8 2016 slot between 14:00 and 18:30. A shuttle bus has been reserved for At-Large at this time.
What type of Outreach and Engagement activities could be done?
There are two sets of persons identified so far - University of Rabat students which are 4 hours away from Marrakech, this means that a day trip to and from Rabat is not practical . 2nd is a local university 10min away from venue so can go to them
Option 1 - use bus to bring persons to meet with selected At-Large persons on Tuesday
- prep briefing material for distributing to possible outreach candidates such as university students or civil society groups. There are 2 ALSes in Morocco
- then on the Tuesday, use the bus to bring the university students, civil society persons to the ICANN venue and taken to a room with interpreters for the O&E and AFRALO members can meet and talk about ICANN, At-Large. Having interpreters would highlight the diversity at ICANN. (1 hr)
- depending on the numbers, walk around the venue in groups (paired with a native FR speaker) and show the various sessions happening at the same time (1 hr)
- meet back in the room with interpreters and try to answer questions about what the students have heard and seen. Invite the students to attend the rest of the session and show them how to do so remotely or coming to the venue for the remainder of the ICANN meeting (1hr)
- bus transports students back to the university (final hour). The AFRALO showcase is later, so can such persons say on to attend that before having the bus return them
Uses the 4 hours where the bus is available, better show what ICANN is about
Option 2 - use bus to go to a venue to meet persons to talk about At-Large on Tuesday
- security challenge to bring persons to venue - persons have to pre-register and have forms of ID
- a sub group of speakers could go to a local university 10 mins away and present on ICANN, At-Large
Option 3 - bring students to attend Sunday and Monday sessions
- Having a Tuesday outreach event in the middle of the ICANN meeting isn't really great in the sense that Sunday sessions for newcomers would be more beneficial to the newcomers.
- So is there a possibility to have some support (hotel, transport) for Rabat students to come there for two days so they will experience Sunday and Monday activities and also have transport support for local university students to attend Sunday and Monday?
Other issues:
Are there outreach opportunities to civil society groups ?
The civil society groups will be attending capacity building in the morning hours.
Can the Nextgen program be used to also involve the university students? Or just Fellowship
Yes, the NextGen program can be used though the challenge is that the numbers will be over whelming for Jaunice as they have only 32 members. Probably we could have Jaunice give a brief session to the students about NextGen
Proposed Agenda for the Outreach and Engagement:
Sunday 6 March 2016
| Time | Activity | Person In-charge |
|---|---|---|
| TBC | Arrival at Hotel (TBC) in Marrakech of students from the Institut National des Postes et Télecommunications (INPT) and the Institut Superieur de l'Information et de la Communication in Rabat | Alami Youssef, Kensi Ahmed |
Transport to and from Rabat is provided by the Rabat Universities (Institut National des Postes et Télecommunications (INPT) and the Institut Superieur de l'Information et de la Communication)
Accompagnateurs: Alami Youssef, Kensi Ahmed
Monday 7 March 2016
| Time | Activity | Person In-charge |
|---|---|---|
| TBC | Transport from the Hotel(s) to the ICANN Venue | Alami Youssef, Kensi Ahmed |
| 08:00-08:50 | Registration of the students from the Institut National des Postes et Télecommunications (INPT) and the Institut Superieur de l'Information et de la Communication at the ICANN Venue & Obtain badges | Staff & designated Outreach members |
| 08:00-09:00 | Briefing of the Activities during the ICANN Meeting as well as the Outreach and Engagement session on Tuesday afternoon | Aziz Hilali, Tijani Ben Jemaa |
| 09:00-10:30 | Welcome & President's Opening Session | All |
| 10:30-11:00 | Coffee Break | |
| 11:00-12:15 | Briefing of students on ICANN Constituencies | Tijani, Sebastien, Olivier, Aziz, Alan (TBC) |
| 12:15-13:45 | Lunch - format TBC | |
| 13:45-17:00 | Breakout into the various afternoon sessions (TBD once ICANN Schedule published). Division of groups will be done ahead of the ICANN Meeting by Aziz. Session reports will be provided by students. | Aziz and designated Outreach members |
| 17:00-18:30 | Public Forum | All |
| 18:30-20:30 | AFRALO Showcase - Fadi's Farewell | All |
| 20:30 | Transport from the ICANN Venue to the Hotel(s) | Alami Youssef, Kensi Ahmed |
Based on the fact that the arrival time of the students is not certain, there is a likelihood that the students will miss the opening ceremony. Furthermore there will be meetings preceding the Showcase to immerse the students.
On arrival the students will be briefed immediately after registering and obtaining the name badges.
Tuesday 8 March 2016
| Time | Activity | Person in Charge |
|---|---|---|
| time TBC | Transport from the Hotel(s) to the ICANN Venue | Alami Youssef, Kensi Ahmed |
| 08:00-09:00 | Students Briefing Session | Aziz Hilali, Tijani Ben Jemaa |
| 09:00-10:00 | Brief on Next Gen (TBC) | Janice Douma Lange |
| 10:45-11:00 | Coffee Break | |
| 10:00-12:30 | Breakout into the various morning sessions (TBD once ICANN Schedule published). Division of groups will be done ahead of the ICANN Meeting by Aziz. Session reports will be provided by students. | Designated group |
| 11:00-12:30 | Joint AFRALO AfrICANN Meeting | Designated group |
| 12:30-13:45 | Lunch Break - format TBC | |
| 13:45 | Transport to the Université Cadi Ayyad of Marrakech | Aziz, Tijani, Daniel, Olivier, Sébastien, Alan (all TBC) |
| 14:00 | Arrival at the University | |
| 14:10 | Welcome Remarks and briefing | University |
| 17:00 | Transport back to Rabat | Alami Youssef, Kensi Ahmed |
Based on the second day, the University visit will take place in the afternoon and have students addressed and a Q&A session to the panelists.
Note: Meet and Greet with Fadi Chehadé & Steve Crocker - schedule flexible
Outreach Materials
