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An ALAC Development Session was approved under the FY16 Special Budget Requests. The Development Session will take place in Dublin on Friday, 23 October 2015 between 10:00-18:00 for 2015-2016 ALAC members.

This Development Session has a goal to foster co-operation within the ALAC as well as planning for ongoing and upcoming projects and activities within the ALAC.

This Session will serve as a team-building exercise to increase collaboration and to work more effectively as a virtual global team inter-sessionally.

The Session will also include a session on professional skills development. This latter activity will increase the ability of all ALAC members to develop critical skills needed to more effectively participate in meetings and work in a multi-cultural environment.

 

ALAC Team Building Workshop 23/10/15 

 

Workshop Objectives

1. Integrate new ALAC members.

2. Explore and discuss resolution to possible disconnects amongst the ALAC.

3. Agree our purpose and ways of working.

4. Explore ways of communication and collaboration ways to facilitate the most effective meetings and work practices.

5. Have fun!

Measures of Success

  1. Feels like a good use of our time.
  2. Feel optimistic that we will be able to meet the ALAC’s stated purposes.
  3. A well-integrated group.
  4. Greater understanding of each other’s operating styles.
  5. Developed a sense of cohesiveness amongst the ALAC.
  6. Have explored and developed behaviours (e.g. listening, participation, compromising) and start to demonstrate them.

 

Session Outline

Purpose

Duration

Timing

Resources/Notes

 

Introductions

 

Each person to answer :

 

Where do they call home and where do they work (if different).

Why they have joined (or continue to serve on) the ALAC?

 

 

  • Ensure we all know each other a bit better!
  • Icebreaker

 

30 mins

 

10.00 -10.30

 

 

Keep concise or will lose a lot of time here.

 

Workshop Objectives

 

  • Ensure that everyone knows why we are here today!

 

 

10 mins

 

10.30-10.40

 

 

Who am I?

 

All to bring an object or picture that best describes them as an individual.

 

“Please take one minute to tell us why you have brought this picture/object and what it says about you”

 

 

  • Bring everyone into the room
  • Integration
  • Start the process of sharing on a more personal level and building trust.

 

30 mins

 

10.40-11.10

I min max here

 

None (everyone needs to bring an object/picture)

 

Staff to remind all ALAC and Liaisons prior to their departure from home to bring a photo or item. Also check during meeting to ensure they all have photo/item. 

 

Building Consensus for the Working Methods for the Session.

 

Discuss what is needed to be at our best in this workshop. Record items on a flip chart and stick on wall (e.g. listening, confidentiality, computers, stick to timings etc).

 

May need to review how this is going half way through.

 

 

  • Clarifies how we want to work together today to get the most out of the workshop
  • Models how we the group could work more effectively in other f2f meetings

 

 

20 mins

 

11.10-11.30

 

1 flipchart, pens and blue tack

 

Bio break

 

 

10 mins

 

 

11.30 - 11.40

 

 

ICANN, ALAC and At-Large: Where we want to go in 2016 and beyond?

 

All to think about this question (in pairs) and write answers on separate post it notes.

 

“Why do we exist as a group?

Collate Post it notes on a flip chart and discuss and review how we will know if we succeed.

Each person to vote their #1 and #2 choice.

Discuss and review how we will know when we’ve got there.

One person to collate and circulate once agreed.

 

 

  • Clarifies purpose in order to achieve greater alignment and effectiveness.

 

 

60 mins

 

 

11.40 – 12.40

 

Post-It notes

Coloured stickers/stars

 

 

Write this on a flipchart.

 

 

 

LUNCH

 

Discussions

 

 

60 mins

 

12.40 – 13.40

 

Consider a short table-top chat exercise during lunch

 

Tall rounds outside (an ALT member stationed at each); 10 minutes for table change. People grab lunch and start their first round.

 

 

Communication and Collaboration: How to Facilitate the Most Effective Meetings and Work Practices

 

How can we:

 

  • Conduct effective calls
  • Conduct effective F2F meetings
  • Get things done efficiently and effectively
  • Manage differences of opinion and conflict effectively
  • Communicate well with each other
  • Give each other effective feedback and do it well
  • Make the best decisions

 

  • Discuss the above in small groups of 4 (30 mins)
  • Report out to wider group (30 mins)
  • Agree upon a list of approx 8-10 items/ground rules for ALAC / At Large (30 mins).

 

 Discuss as a whole group how we can hold each other accountable (15 mins).

 

One person to collate and circulate.

 

 

  • More effective meetings, calls and work practices
  • Highlights the behaviours are acceptable/unacceptable for the ALAC 
  • Resolve disconnects amongst existing team members.

 

 

105 mins

 

13.40-15.25

 

 

Post it notes

Flip charts (4)

 

 

Have these questions on a slide.

 

The results of this session would be considered as an annex to this ALAC’s SOPs

 

ENERGIZER/BREAK

 

 

 

15 mins inc break

 

 

15.25 – 15.40

 

 

 It takes a Village

 

Each person to reflect upon (10 mins) and then share with the group (5 mins each):

 

  1. One personal strength that they bring to the ALAC e.g. great listening, creativity, collaborating, handling conflict.
  2. One technical skill that they bring to the ALAC 
  3. One personal area of development that they’d like to work on within the context of the ALAC
  4. One technical skill that they’d like to improve on within the context of the ALAC
  5. What support do they need from ALAC colleagues for their development areas?

 

 

Record on flipchart and collate key themes of strengths/areas for development.

 

One person to circulate.

 

  • Provides the ALAC with clarity on how each individuals’ strengths and styles that contribute towards the success of the ALAC.  Identification of areas of need and ways in which we can support skill development.
  • Builds trust and openness.
  • Builds collaboration and support (point 5).
  • NB focus on skill and behavioural elements separately to avoid everyone resorting to skill.

100 mins

15.50 – 17.30

 

Questions on slide.

Flipcharts and pens.

 

Review of ALAC interactions (Alan)

i.e. review of mailing lists and wiki practices plus questions.

 

 

  • Ensures that the group, particularly new members, is aware of ALAC interactions.

 

 

15 mins

 

17.30-17.45

 

 

Actions and Next Steps

 

Each person to reflect upon these 2 questions and then and verbalise:

 

  1. 1.      One thing that the ALAC should commit to doing in order to become a more effective TEAM.
  2. 2.      One thing that I will do (differently) in order to help ALAC become a more effective TEAM.

 

To save time at the end I may ask them to write them on 2 different flipcharts and then Alan or Lizzie can read them out.

 

Affirmative message from Alan regarding what he appreciates about/hopes for this team.

 

Alan to summarise key actions from workshop.

 

 

  • Secures commitment to actions from the group
  • Clarifies what we have agreed upon in the workshop

 

 

30 mins

 

17.45-18.15

 

 

 

 

 

 

Pre Work

Please bring 1 object or picture that best describes you. Be prepared to talk for approx 1 minute about what this object/picture says about you.


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