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An ALAC Development Session was approved under the FY16 Special Budget Requests. The Development Session will take place in Dublin on Friday, 23 October 2015 between 10:00-18:00 for 2015-2016 ALAC members.

This Development Session has a goal to foster co-operation within the ALAC as well as planning for ongoing and upcoming projects and activities within the ALAC.

This Session will serve as a team-building exercise to increase collaboration and to work more effectively as a virtual global team inter-sessionally.

The Session will also include a session on professional skills development. This latter activity will increase the ability of all ALAC members to develop critical skills needed to more effectively participate in meetings and work in a multi-cultural environment.

 

Agenda ALAC Team Building Workshop 23/10/15

Workshop Objectives

Integrate new ALAC members.

  1. 1.      Explore and discuss resolution to possible disconnects amongst the ALAC.
  2. 2.      Agree our purpose and ways of working.
  3. 3.      Explore ways of communication and collaboration ways to facilitate the most effective meetings and work practices.
  4. 4.      Have fun!

Measures of Success

  1. Feels like a good use of our time.
  2. Feel optimist that we will be able to meet the ALAC’s stated purposes
  3. A well-integrated group.
  4. Greater understanding of each other’s operating styles.
  5. Developed a sense of cohesiveness amongst the ALAC.
  6. Have explored and developed behaviours (e.g. listening, participation, compromising) and start to demonstrate them.

 

Session Outline

Purpose

Duration

Timing

 

 

Introductions

 

Everyone to

  • talk about where they call home and where they work (if different) and why they have joined (or continue to serve on) the ALAC
  • tell us one thing that we may not already know about them (e.g. hobby, childhood achievement etc.)

 

 

  • Ensure we all know each other a bit better!
  • Icebreaker

 

20 mins

 

10.00 -10.20

 

 

Who am I?

 

All to bring an object or picture that best describes them as an individual.

 

“Please take one minute to tell us why you have brought this picture/object and what it says about you”

 

 

  • Bring everyone into the room
  • Integration
  • Start the process of sharing on a more personal level and building trust.

 

30 mins

 

10.20-10.50

 

 

Discuss How to Make this Workshop Really Effective

 

Building Consensus for the Working Methods for the Session.

 

Discuss what is needed to be at our best in this workshop. Record items on a flip chart and stick on wall (e.g. listening, confidentiality, stick to timings etc).

 

May need to review how this is going half way through.

 

 

  • Clarifies how we want to work together today to get the most out of the workshop

 

 

20 mins

 

10.50-11.10

 

 

ICANN, ALAC and At-Large: Where we want to go in 2016 and beyond?

 

All to think about this question (in pairs) and write answers on separate post it notes.

 

“Why do we exist as a group?

 

 

One person to collate and circulate once agreed.

 

 

  • Clarifies purpose in order to achieve greater alignment and effectiveness.

 

 

60 mins

Including 15 mins break.

 

11.10 – 12.10

 


 

 

Communication and Collaboration: Ways to Facilitate the Most Effective Meetings and Work Practices

 

  1. Review of ALAC interactions (Alan)
  2. At what do we need to be effective (skills/behaviours)?
  3. How can this best be achieved?  

 

Discuss in 4 small groups and report out (25m).

 

Discuss how we can address our areas of development (both skill and behaviours)? (30m).

 

One person to collate and circulate.

 

 

  • Clarifies what this ALAC is effective at and what it needs to improve upon
  • Be able to optimize ALAC’s effectiveness and productivity

 

 

65 mins

 

12.10 – 13.15

 

 

LUNCH

 

Discussions

 

 

60 mins

 

13.15 – 14.15

 

 

 

ALAC Norms/Behaviours

 

Based on the previous session what are our ALAC norms and behaviours? What are the behaviours that we want ourselves and each other to display so that we can optimize effectiveness?

 

Some questions we may wish to ask ourselves include:

 

“How do we manage differences of opinion?”

“How do we manage conflict?”

“How do we get things done?”

“How do we make best decisions?”

“How do we behave in meetings?”

“How do we give each other feedback?”

“How do we communicate with each other, particularly given the remote nature of our group?”

“How do we hold each other accountable?”

 

  • Discuss in small groups (different to previous) and then as one group (30 mins)
  • Agree upon a list of approx 8 items that will be the ALAC Norms (30 mins).

 

“How do you intend to hold each other accountable to these team norms going forward?”

 

Discuss as a group how we can hold each other accountable (15 mins).

 

One person to collate and circulate.

Need to be displayed at all team meetings.

 

 

 

  • Clarifies what behaviours are acceptable/unacceptable for the ALAC  
  • Resolve disconnects amongst existing team.

 

 

75 mins

 

14.15-15.30

 

 

 

ENERGIZER/BREAK

 

 

 

20 mins inc break

 

 

15.30 – 15.50

 

 

 

It takes a Village

 

Each person to reflect upon (10 mins) and then share with the group (5 mins each):

 

  1. One behavioural strength that each person brings to the ALAC e.g. great listening, creativity, collaborating, handling conflict.
  2. One technical skill that can bring to the ALAC 
  3. One behaviour that they’d like to improve on within the context of the ALAC
  4. One technical skill that they’d like to improve on within the context of the ALAC
  5. What support do they need ALAC to their development areas?

 

 

Record on flipchart and collate key themes of strengths/areas for development.

 

One person to circulate.

 

 

  • Provides the ALAC with clarity on how each individuals’ strengths and styles that contribute towards the success of the ALAC.  Identification of areas of need and ways in which we can support skill development.
  • Builds trust and openness.
  • Builds collaboration and support (point 5).
  • NB focus on skill and behavioural elements separately to avoid everyone resorting to skill.

 

85 mins

 

15.50 – 17.15

 

 

Actions and Next Steps

 

Each person to reflect upon and then and verbalise:

 

“One thing that the ALAC should commit to doing in order to be a more effective TEAM”.

 

One person to collate and circulate.

 

Affirmative message from Alan regarding what he appreciates about/hopes for this team.

 

Alan to summarise key actions from workshop.

 

 

  • Clarifies what we have agreed upon in the workshop
  • Secures commitment to actions from

 

30 mins

 

17.15-17.45

 

 

 

 

 

 

 

 

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