Action items identified during leadership meetings & calls are reported in the tables below:
OPEN ACTIONS/REQUESTS
| Item # | Source of Request | Date of Request | Action Item Request | Action Owner | Anticipated Completion Date |
|---|---|---|---|---|---|
| 17 | Plenary call #3 | 7 April 2022 | Create a roadmap for the Pilot Holistic Review showing milestones, prework, review work (within the 18-month timeframe), and postwork. | ICANN org | 21 April 2022 |
| 23 | Plenary call #4 | 14 April 2022 | Pilot HR ToR team members to use their email list to exchange ideas for how a list of evidence-based findings should be socialized and discuss at the next meeting. | Pilot HR ToR team members | 21 April 2022 |
| 27 | Plenary call #5 | 21 April 2022 | Coordination Group to define “good practice” in the definition section of the ToR. | Team leads | 28 April 2022 |
| 28 | Plenary call #5 | 21 April 2022 | Overview of ToR deliverable roadmap to be given during the 28 April plenary call. | ICANN org | 28 April 2022 |
COMPLETED ACTIONS/REQUESTS
| Item # | Source of Request | Date of Request | Action Item Request | Action Owner | Anticipated Completion Date | Completed Response | Completion Date |
|---|---|---|---|---|---|---|---|
| 1 | Coordination call #1 | 23 March 2022 | Establish a wiki space for the Pilot Holistic ToR teamwork. | ICANN org | 31 March 2022 | Wiki space created. | 29 March 2022 |
| 2 | Coordination call #1 | 23 March 2022 | Revise the meeting invites to RSA's Zoom room and setup for observers. | ICANN org | 31 March 2022 | The Coordination Group agreed to keep the existing format until a need arises to switch to a different format resulting from observer participation. | 31 March 2022 |
| 3 | Coordination call #1 | 23 March 2022 | Setup Skype chat groups for the General Pilot Holistic Review ToR team communications. | ICANN org | 25 March 2022 | Skype chat groups created. | 25 March 2022 |
| 4 | Coordination call #1 | 23 March 2022 | Establish a working General Pilot Holistic Review ToR Google document for commenting and editing. | ICANN org | 31 March 2022 | Google document create. | 28 March 2022 |
| 5 | Coordination call #1 | 23 March 2022 | Notify Herb Wayne (Ombudsman) of the General Pilot Holistic Review team meetings. | ICANN org | 31 March 2022 | Ombudsman notified of meetings. | 31 March 2022 |
| 6 | Plenary call #1 | 25 March 2022 | Send Skype chat group invites to the General Pilot Holistic Review ToR Team. | ICANN org | 31 March 2022 | Skype chat invitations sent. | 6 April 2022 |
| 7 | Plenary call #1 | 25 March 2022 | Send invites for the ToR Google document to the General Pilot Holistic Review ToR Team so they can provide comments. | ICANN org | 31 March 2022 | Invites to ToR Google document sent. | 31 March 2022 |
| 8 | Plenary call #1 | 25 March 2022 | Avri Doria to draft blog post about Pilot Holistic Review. | Avri Doria with support from ICANN org | 31 March 2022 | Draft blog post created. | 30 March 2022 |
| 9 | Coordination call #2 | 25 March 2022 | Create running list of action items for Pilot Holistic Review ToR Team. | ICANN org | 31 March 2022 | Running list of action items created. | 30 March 2022 |
| 10 | Plenary call #2 | 31 March 2022 | Corrections to be made to ToR document as per 25 March meeting comments. | ICANN org | 31 March 2022 | Corrections made to ToR document. | 31 M 2022 |
| 11 | Plenary call #2 | 31 March 2022 | Meeting for week of 4 April to be rescheduled, with invites to be sent thereafter. | ICANN org | 5 April 2022 | Meeting scheduled for 7 April 2022, at 18:30 UTC, invites sent. | 7 April 2022 |
| 12 | Plenary call #2 | 31 March 2022 | Potential Pilot Holistic Review ToR Team meeting at ICANN 74 to be discussed during coordination meeting. | Team leads | 31 March 2022 | Because the ICANN 74 meeting is focused on Policy, the Coordination Group decided it could be more appropriate to engage with the community via a webinar outside of ICANN 74, and will review this matter at the next meeting with the ToR team. | 31 March 2022 |
| 13 | Plenary call #2 | 31 March 2022 | Addition of 30 minutes to weekly meetings to be discussed during coordination meeting. | Team leads | 31 March 2022 | The Coordination group agreed to add 30 minutes to weekly meetings moving forward. | 31 March 2022 |
| 14 | Coordination call #3 | 31 March 2022 | Update Pilot Holistic Review ToR Team meeting invitations to reflect addition of 30 minutes. | ICANN org | 5 April 2022 | Future meeting invitations to include additional 30 minutes. | 31 March 2022 |
| 15 | Coordination call #3 | 31 March 2022 | Categorize comments in ToR document by color coding them to help guide and focus discussions. | ICANN org | 7 April 2022 | Comments categorized by color in ToR document. | 5 April 2022 |
| 16 | Coordination call #4 | 7 April 2022 | Coordination Group to review and approve the outstanding meeting reports so they can be posted to the wiki space. | Team leads | 14 April 2022 | Coordination Group approved reports. | 10 April 2022 |
| 19 | Plenary call #3 | 7 April 2022 | Coordinate future Pilot Holistic Review meeting dates/times with At-Large. | ICANN org | 14 April 2022 | At-Large now being consulted for meeting scheduling. | 8 April 2022 |
| 20 | Plenary call #3 | 7 April 2022 | Coordinate future Pilot Holistic Review meeting dates/times with Board Ops due to scheduling conflicts. | ICANN org | 14 April 2022 | Board Ops is actively consulted for meeting scheduling. | 8 April 2022 |
| 18 | Plenary call #3 | 7 April 2022 | Further discuss and decide on Pilot Holistic Review ToR Meeting at ICANN 74. | ICANN org | 14 April 2022 | The group decided not to pursue a meeting at ICANN 74, expressing a preference for discussing the Pilot Holistic Review ToR using another format, such as a webinar. | 21 April 2022 |
| 21 | Plenary call #4 | 14 April 2022 | Move deliverables 1 and 2 into more appropriate sections within the ToR document. | ICANN org | 21 April 2022 | Deliverable 1 was moved to prework section of deliverables. Deliverable 2 was moved to the decision-making and methodologies section of ToR. | 19 April 2022 |
| 22 | Plenary call #4 | 14 April 2022 | Insert the “good practices” definition into the definition section of the document. | ICANN org | 21 April 2022 | "Good practices" was added to the definition section of the ToR. | 19 April 2022 |
| 24 | Plenary call #4 | 14 April 2022 | Pilot HR ToR team members to use their email list to exchange ideas for how a list of evidence-based findings should be socialized and discuss at the next meeting. | Pilot HR ToR team members | 21 April 2022 | 21 April 2022 | |
| 25 | Plenary call #4 | 14 April 2022 | Find a way to display annotated text of the ToR in a more readable manner. | ICANN org | 21 April 2022 | Accessibility feature in iOS is being used to enlarge text for viewing during Zoom calls. | 20 April 2022 |
| 17 | Plenary call #3 | 7 April 2022 | Create a roadmap for the Pilot Holistic Review showing milestones, prework, review work (within the 18-month timeframe), and postwork. | ICANN org | 21 April 2022 | Roadmap created and shared with Team leads in preparation for 28 April presentation. | 27 April 2022 |
| 26 | Plenary call #5 | 21 April 2022 | Compile new ToR draft comments into a document and circulate via email prior to next plenary call. | ICANN org | 27 April 2022 | All comments 21 April Plenary Call comments from video and chat were recorded into a single documents and sent to all ToR Team members. | 27 April 2022 |
