2019-12-03 At-Large Leadership Team (ALT-PLUS) Monthly Call

At-Large Leadership Team (ALT-PLUS) Monthly Meeting

Date: Monday, 07 October 2019

Time: 19:00 - 20:30 UTC. For the time in various timezones click here

Meeting Number: AL.ALT-PLUS/CC.1203/1

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How can I participate in this meeting?          

Zoom Link:  https://icann.zoom.us/j/978709812

ADIGO Passcode: 1638

Spanish Conference ID = 1738

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ALT Members: Maureen Hilyard, Holly Raiche (alternate), John Laprise, Sébastien Bachollet, Tijani Ben Jemaa, Ricardo Holmquist (apology)

Liaisons: Cheryl Langdon-Orr, Barrack Otieno, Andrei Kolesnikov, Yrjö Lansipuro

Regional Chairs: Mohamed El Bashir, Satish Babu, Olivier Crépin-Leblond, Sergio Salinas Porto, Eduardo Diaz

Former Chairs: Alan Greenberg, Olivier Crépin-Leblond, Cheryl Langdon-Orr

Working Group Team Leaders/Coordinators: Alberto Soto, Jonathan Zuck, Olivier Crépin-Leblond, Daniel Nanghaka

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Dial out Participants: 

EN: Olivier Crépin-Leblond, Maureen Hilyard, Cheryl Langdon-Orr, Tijani Ben-Jemma, Daniel Nanghaka, Holly Raiche, Sebastien Bachollet

ES: 

Apologies:Judith Hellerstein, Ricardo Holmquist

Staff: Heidi Ullrich, Silvia Vivanco, Gisella Gruber, Evin Erdoğdu, Yeşim Nazlar, Michelle DeSmyter, Alperen Eken, Claudia Ruiz 

ES Interpreters: 

Call Management:Claudia Ruiz

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Action Items: EN

Zoom Chat: EN        

Recording: EN, ES                     

Transcript: EN, ES

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AGENDA                    

Standing Agenda Items

1.  Roll Call and Apologies – Staff (4 minutes)

2. Welcome to all continuing and new ALT Plus Members and Aim of the Meeting, Adoption of Agenda and Call for Any Other Business or other Amendments – Maureen Hilyard (6 minutes)

3. Role and Responsibilities of ALT-Plus - Maureen Hilyard (5 mins)

Items for Discussion

4.  ALAC Policy Activities - Evin Erdoğdu, Olivier Crepin-Leblond and Jonathan Zuck (20 minutes)

At-Large Policy Resources

At-Large Capacity Building Workshop - An Introduction to Policy Development at ICANN
2019 ALAC Policy Comments & Advice
At-Large Policy Summary
At-Large Executive Summary page
Multistakeholder Advice Development graphic
Consolidated Policy Working Group (CPWG)

Recently Ratified by the ALAC (Since Last ALT-PLUS Meeting)

Next Steps to Improve the Effectiveness of ICANN’s Multistakeholder Model
The ALAC summarized its comments as follows:

I. Strengthen ICANN’s bottom-up multistakeholder decision-making process and ensure that work gets done and policies are developed in an effective and timely manner.

Issue 1: Prioritization of work. ALAC feels this must be addressed (Category A). Some suggestions include: spreading the workload, increased outreach (ATLAS III, further incentives to keep contributing volunteers, adequate knowledge and resources (specified in II) The entire community,as well as ICANN.org must contribute to the resolution of this problem.

Issue 2: Precision in scoping the work. This issue may fall into Category A - must be addressed - or Category B -- might be partially addressed in current processes. We foresee scoping that is tight and smart and relevant to the process. It is impossible to say who should be responsible when so much activity around it is unresolved.

Issue 3: Efficient use of resources. This is a category A issue which must be addressed. We recognize that it might be partially addressed by current processes but cannot assess the situation until these processes are completed. We are concerned that PDP 3.0 may offer efficiency at the cost of inclusiveness which we feel would be a backwards step in the evolution of ICANN’s MSM.

Issue 4: Roles and responsibilities and a holistic view of ICANN. This is a category A issue although it will require further processes to resolve. ALAC seeks a bottom-up review of roles and responsibilities as an independent process. 

II. Support and grow active, informed and effective stakeholder participation.

Strategies to expand the concept of participation are offered as well as various resources and support needed to ensure informed participation. We consider this to be a Category A issue -- the model cannot evolve if it is not addressed. This is a major concern for At Large and other volunteer-based constituencies and all will need to be involved in addressing it. Support from ICANN,org and the Board will be necessary.

Issue 5: Representativeness and inclusiveness. Mentorship programs are a key part of ensuring that the MSM system remains representative and inclusive. Relevant constituencies as well as staff need to make sure these programs are working as they are intended and that they are reaching the right demographics. Inclusiveness at the leadership level needs to be improved through a bottom up process with staff assistance.

III. Sustain and improve openness, inclusivity, accountability and transparency.

Issue 6: Culture, trust and silos. This is a category A issue that needs to be addressed in this process. All constituencies need to reach across their boundaries, respect for other viewpoints must be reinforced. This is a problem in many large organizations and there are professional services available to help build trust and cooperation. By engaging some of these services, ICANN.org could help constituencies build a better working environment. 

Issue 7: Complexity. This is an inherent feature of ICANN work, but where it can be alleviated, ICANN.org should take the lead. Make sure information such as the website is well organized and understandable and closely monitor the internet governance environment for issues that will impact ICANN directly.

Issue 8: Consensus. Creating conditions that would facilitate consensus is the goal of the issues already listed. Preserving the voice of end users in the decision-making processes is crucial to ICANN’s MSM model -- a Category A issue in which all parties play a role but the role of the Board will be particularly important. 

Public Comment for Decision 

Proposal for Future Root Zone KSK Rollovers 31 Jan 2020 

Current Statements (ALAC Advice, Comment or Correspondence)

5.   Post-ATLAS III - Activities and Next Steps - Maureen Hilyard (30 minutes)

      See: At-Large Summit III Home

a. Review of Post-ATLAS III Activities and Responsibilities - Maureen Hilyard (10 mins)

b. Feedback from ATLAS III Participants - 

i.  Interviews with ATLAS III Participants - Alperen Eken

ii. Post-ATLAS III Survey - Review and Next Steps - Alperen Eken

c. ALS Mobilization Next Steps - Alan Greenberg

6. Follow up AGM Activities

Working Groups Calls for Membership

1. AASC
2. FBSC

1. Policy WG Mailing Lists

8. Items for the 22 October ALAC Meeting - Maureen Hilyard (2 minutes)

9. Any other Business - Maureen Hilyard (3 minutes)